April 20, 2021 at 7:00 PM - Special Village Board Meeting

1. CALL TO ORDER

2. ROLL CALL

3. INVOCATION

4. PLEDGE OF ALLEGIANCE TO THE FLAG

5. APPROVAL OF MINUTES FOR SPECIAL BOARD MEETING OF THE BOARD OF TRUSTEES, TUESDAY, MARCH 16, 2021.

6. OATHS, REPORTS, PROCLAMATIONS, ANNOUNCEMENTS AND APPOINTMENTS

7. FINANCE MANAGEMENT REPORT(S):

7.A. Approval of Village of Maywood Warrant List No. 200511 through April 14, 2021 in the amount of $1,438,633.11.

7.B. Discussion pursuant to the Village of Maywood Open Invoices Report as of April 14, 2021 in the amount of $515.13.

8. MAYOR'S REPORT AND THEME:  "A shift is coming, things are changing in our favor, when the people get a mind to work"

8.A. Consideration to appoint Tywanna Rand as chairperson of the Beautification Commission to fill the vacant appointment.

9. PUBLIC COMMENT:

10. VILLAGE MANAGER'S REPORT:

10.A. DISCUSSION AND CONSIDERATION CONCERNING NOT PASSING THE PROPOSED 1.10% WATER RATE INCREASE FROM THE CITY OF CHICAGO EFFECTIVE JUNE 1, 2021 TO THE VILLAGE OF MAYWOOD WATER USERS

10.B. Discussion and consideration regarding Public Works Department requesting approval to purchase a New Used Hot Box.  Bonnell Industries has provided a quote for a refurbished used STEPP Hot Patch Trailer to replace the previous unit in the amount of $8,000.

10.C. Discussion and consideration regarding Public Works Department requesting approval of a New John Deere Z950M ZTraks.  Shorewood Home and Auto, a John Deere dealer has provided a quote utilizing state bid pricing for two (2) new Z950M machines to replace the department's Kubota ZG327 and Bobcat XRZ 62 mowers. The cost amount is $18,187.82 and $14,000.

10.D. Discussion and consideration regarding the Village of Maywood Facade Improvement Program for local business located at 100 West Madison St., Maywood, IL 60153. The building will consist of 1800 sq. ft. of Commercial on the ground floor with 1800 sq. ft. of residential apartments above.  This will be a reduction from the Madison TIF Fund of $25,000.00. (Presenter:  Angela Smith, Coordinator of Business Development)

11. VILLAGE ATTORNEY REPORT:

11.A. Memo dated April 14, 2021 from Klein, Thorpe and Jenkins, Ltd. regarding Village Board Turnover and Oaths of Office Based on April 6, 2021 Municipal Elections.

12. OMNIBUS AGENDA ITEMS:

12.A. AN ORDINANCE AMENDING THE VILLAGE OF MAYWOOD ZONING MAP TO REZONE CERTAIN REAL PROPERTY LOCATED AT 109 AND 115 SOUTH 9TH AVENUE, MAYWOOD, CURRENTLY DESIGNATED AS R-3 TWO FAMILY RESIDENTIAL ZONING DISTRICT TO BIP BUSINESS INDUSTRIAL PARK/FLEX ZONING DISTRICT AND GRANTING A FURTHER PARKING VARIATION FOR A BUILDING EXPANSION ON REAL PROPERTY LOCATED AT 105 SOUTH 9TH AVENUE (a/k/a 810 ST. CHARLES ROAD), ILLINOIS (Petitioner / Property Owner: AVW Equipment Company, Inc.), with a cover memo dated April 14, 2021 from Klein, Thorpe and Jenkins, Ltd.

12.B. AN ORDINANCE AUTHORIZING AND APPROVING CERTAIN EXPENDITURES FROM THE MADISON STREET / 5TH AVENUE TAX INCREMENT FINANCING REDEVELOPMENT PROJECT AREA FUND AND WATER SYSTEM AND GARBAGE ENTERPRISE FUNDS TO PAY FOR THE 2021 FIRST AVENUE WATER MAIN IMPROVEMENTS PROJECT AND AWARD OF CONTRACT TO LOW BIDDER SWALLOW CONSTRUCTION CORPORATION (Low Bid Contract Price: $1,911,966.00), with a cover memo dated April 14, 2021 from Klein, Thorpe and Jenkins, Ltd.

12.C. AN ORDINANCE AUTHORIING CERTAIN EXPENDITURES FROM THE GENERAL FUND AND THE MADISON STREET / 5TH AVENUE TAX INCREMENT FINANCING REDEVELOPMENT PROJECT AREA FUND TO PAY FOR THE TELEVISING AND CLEANING OF CERTAIN SEWERS AND AWARD OF CONTRACT TO LOW BIDDER NATIONAL POWER RODDING CORPORATION (Project: Televising and Cleaning of Certain Combined Sewers for the 2021 Capital Improvements Project), with a cover memo dated April 14, 2021 from Klein, Thorpe and Jenkins, Ltd.

12.D. A RESOLUTION APPROVING THE EXECUTION OF A REDEVELOPMENT AGREEMENT AND THE SALE AND REDEVELOPMENT OF REAL PROPERTY COMMONLY KNOWN AS 1 SOUTH 21ST AVENUE PURSUANT TO THE MAYWOOD TAX REACTIVATION PROGRAM (Purchaser: Juan Tinajero), with the draft Redevelopment Agreement attached as an exhibit, with a cover memo dated April 14, 2021 from Klein, Thorpe and Jenkins, Ltd. 

12.E. A RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF A SUBRECIPIENT AGREEMENT FOR THE 2020 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM YEAR (Project: Warren Street Roadway Improvements - Warren Street from the West Village Limits to 19th Avenue), with the draft Redevelopment Agreement attached as an exhibit, with a cover memo dated April 14, 2021 from Klein, Thorpe and Jenkins, Ltd.

12.F. A RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND THE EDWIN HANCOCK ENGINEERING COMPANY TO PERFORM PHASE II PRELIMINARY AND DESIGN ENGINEERING SERVICES AND PHASE III CONSTRUCTION ENGINEERING SERVICES FOR CERTAIN 2021 ALLEY, ROADWAY AND WATER MAIN IMPROVEMENTS AND FOR APPROPRIATION AND EXPENDITURE OF MADISON STREET / 5TH AVENUE TIF DISTRICT FUNDS, GENERAL FUNDS AND WATER SYSTEM AND GARBAGE ENTERPRISE FUNDS TO PAY FOR SUCH ENGINEERING SERVICES, with a cover memo dated April 14, 2021 from Klein, Thorpe and Jenkins, Ltd.

12.G. Statement for Legal Services for February 2021 Pertaining to General Matters, in the amount of $2,869.00, with a cover memo dated April 14, 2021 from Klein, Thorpe and Jenkins, Ltd. 

12.H. Statement for Legal Services for February 2021 Pertaining to Employment and Labor Matters, Economic Redevelopment Matters and Miscellaneous Matters, and Litigation Matters, in the total amount of $27,387.68, with a cover memo dated April 14, 2021 from Klein, Thorpe and Jenkins, Ltd. 

12.I. Approval of payment to Alliant (Mesirow Insurance Service for Premium Finance Agreement for General Liability Premium down payment for the Village of Maywood in the amount of $170,000.00

12.J. Approval of payment to Blue Cross Blue Shield for Health Insurance Premiums for the months of February 2021 - April 2021 in the amount of $858,051.87.

12.K. Approval of payment to Cargill Salt Road Safety for salt purchased for the Village of Maywood Public Works Department in the amount of $102,179.65.

12.L. Approval of payment to Christmas Decor Systems for three (3) Year Holiday Decoration Lease 2020, 2021 and 2022 in the amount of $17,550.00.

12.M. Approval of payment to Cook County Land Bank Authority for acquisition fee for conveyance to the Village of Maywood property located at 30 West Madison, Maywood, IL in the amount of $7,500.00.

12.N. Approval of payment to Fleet Services for Retail Fuel Purchases for the Village of Maywood in the amount of $53,791.56.

12.O. Approval of payment to Hancock Engineering for engineering services rendered for the Village of Maywood Public Works Department pursuant to the Roosevelt Road Water Service Transfer Improvement Project in the amount of $83,802.99.

12.P. Approval of payment to Mid-American Water, Inc. for the purchase of hydrants/repair clamps for the Village of Maywood Public Works Department in the amount of $10,526.78.

12.Q. Approval of payment to Municipal Employee  V.E.B.A. Trust for health and dental insurance for the month of March and April 2021 in the amount of $209,395.26.

12.R. Approval of payment to Union Pacific Railroad Company for the Water Main Construction for Village of Maywood in the amount of $166,608.34.

12.S. Approval of payment to Village of Melrose Park for water services provided January 20, 2021 to February 19, 2021 to the Village of Maywood in the amount of $62,323.10.

12.T. Approval of payment to Wigits Truck Center for the repair/parts/labor/service to Unit 2116 for the Village of Maywood Public Works Department in the amount of $6,730.69.

12.U. Approval of payment to Accu-tron Computer Service for computer consulting services for the month of April 2021 in the amount of $6,300.00.

13. NEW BUSINESS:

13.A. Consideration and action on: ORDINANCE AMENDING SECTION 70.22 (LICENSE FEES) OF THE MAYWOOD VILLAGE CODE RELATIVE TO VEHICLE STICKER COSTS, with a cover memo dated April 14, 2021 from Klein, Thorpe and Jenkins, Ltd.

14. OLD BUSINESS:

14.A. Discussion and consideration regarding First and Lake Development. (Trustee N. Booker)

15. BOARD OF TRUSTEES COMMENTS:

16. FOR DISCUSSION ONLY:

17. CLOSED MEETING SESSION:

17.A. Pending Litigation per 5 ILCS 120/2(c)(11)

17.B. The establishment of reserves or settlement of claims as provided in the Local Government and Governmental Employees Tort Immunity Act, if otherwise the disposition of a claim or potential claim might be prejudiced, or the review or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to any insurer of the public body or any intergovernmental risk management association or self-insurance pool of which the public body is a member (5 ILCS 120/2(c)(12)).

18. ADJOURNMENT