October 20, 2020 at 7:00 PM - Special Village Board Meeting

1. Call to Order

2. Roll Call

3. Invocation

4. Pledge of Allegiance to the Flag

5. Approval of minutes for Special Village Board Meeting of the Board of Trustees Tuesday, October 6, 2020.

6. Oaths, Reports, Proclamations, Announcements and Appointments

6.A. Consideration for Mr. John West to present Maywood's Fall Clean-up Schedule for 2020.

7. Finance Management Report(s):

7.A. Approval of Village of Maywood Warrant List No. 200500 through October 14, 2020 in the amount of $1,735,871.18.

7.B. Discussion pursuant to the Village of Maywood Open Invoices Report as of October 14, 2020 in the amount of $202,942.98.

8. Mayor's Report and Theme: "A SHIFT IS COMING, THINGS ARE CHANGING IN OUR FAVOR, WHEN THE PEOPLE GET A MIND TO WORK"

8.A. Updates of the Village of Maywood Census numbers.  No attachment(s).

8.B. Discussion and consideration regarding the Village of Maywood Halloween Event proposed budget.

9. Public Comments:

10. Village Manager's Report:

10.A. Consideration for Public Works Director, John West to make presentation regarding September 2020 Public Works Report.

10.B. Discussion and consideration for approval to replace and install a New 350 Gallon Hot Water Heater at 40 Madison Street (Village Hall).  Public Works received a quote from Sammy Thompson Plumbing for the acquisition of a new 350 gallon A.O. Smith hot water heater along with installation in the amount of $9,870.00.

10.C. Discussion and consideration for approval of a Stand Alone SCDA Interface.  The water pumping station utilizes two Supervisory Control and Data Acquisition terminals to control the Maywood water system. Public Works received a quote from Automatic Control Services in the amount of $10,612.00 to remove the small redundant station and install a backup Operator Interface Terminal (OIT) "with a bid waiver"

10.D. Discussion pursuant to Street Overlay Funding Schedule from North Central Councils of Mayors for Washington Boulevard,19th Avenue, Madison Street, 9th Avenue and 5th Avenue.

11. Village Attorney Report: None

12. Omnibus Agenda Items:

12.A. Motion to approve the 2020 Thanksgiving Gift Card Give-A-Way Program in the amount of $5,000.00 to be donated to the local food pantries.

12.B. Approval of payment to the Braun Group for Granco Line Lazer Gas Line Striper for the Village of Maywood Public Works Department in the amount of $8,410.00.

12.C. Approval of payment to Accu-tron Computer Service for computer consulting services for the month of October 2020 in the amount of $6,300.00.

12.D. Approval of payment to Action Target for cleaning of the Gun Range for the Maywood Police Department in the amount of $7,650.00.

12.E. Approval of payment to AT&T for telephone service for the Village of Maywood for the months of August 26, 2020 to September 25, 2020 in the amount of $6,462.17.

12.F. Approval of payment to Comcast Business for Phone Internet and Trunk Services for the Village of Maywood in the amount of $22,188.39.

12.G. Approval of payment to Core and Main for the purchase of water/sewer and equipment and supplies for the Village of Maywood Public Works Department in the amount of $16,306.00.

12.H. Approval of payment to H&H Electric Company for Street Light Maintenance and Repair for the Village of Maywood Public Works Department in the amount of $32,776.01.

12.I. Approval of payment to J. Nardulli Concrete for the 2020 Green Infrastructure Alley Improvements Project on September 9, 2020 in the amount of $332,973.45 "with a bid waiver"

12.J. Approval of payment to John Rice Construction Company for removal of gravel in street repair plus damage street areas. Replaced with 8" of concrete and hauled away all debris in the amount of $5,000.00.

12.K. Approval of payment to Kane, McKenna and Associates, Inc. for the Madison/5th and Roosevelt TIF Amendment in the amount of $8,675.00.

12.L. Approval of payment to Lauterbach & Amen, LLP for professional services rendered in connection with the preparation of Acturial Report for the Fiscal Year ended April 30, 2019 in the amount of $10,220.00.

12.M. Approval of payment to Nafisco, Inc. for the purchase of Street Signs for the Village of Maywood Public Works Department in the amount of $18,504.24 "with a bid waiver"

12.N. Approval of payment to Unique Plumbing for Repairs and Water Main Breaks for the Village of Maywood Public Works Department in the amount of $25,381.73 "with a bid waiver"

12.O. Approval of payment to Utility Service Company for the 500,000 Pedisphere St. Charles Road Tank-Quarterly in the amount of $7,444.96.

12.P. Approval of payment to West Regional Enterprise Zone for Municipal Support (Start-up funds per IGA) in the amount of $10,000.00.

12.Q. A RESOLUTION AUTHORIZING THE EXECUTION OF AND SUBMITTAL OF A GRANT APPLICATION TO THE 2020 ILLINOIS TRANSPORTATION ENHANCEMENT PROGRAM (ITEP) FOR THE PRAIRIE PATH ENHANCEMENTS (WEST VILLAGE LIMITS TO 5TH AVENUE), with a cover memo dated October 14, 2020 from Klein, Thorpe & Jenkins.

12.R. A RESOLUTION APPROVING THE RENEWAL OF A COOK COUNTY CLASS 6(b) PROPERTY TAX RATE DESIGNATION FOR THE PROPERTY COMMONLY KNOWN AS 15 NORTH 9TH AVENUE, MAYWOOD, ILLINOIS (Seaway Supply Company), with a cover memo dated October 14, 2020 from Klein, Thorpe & Jenkins, Ltd.

12.S. AN ORDINANCE AMENDING CERTAIN PROVISIONS OF CHAPTER 117 (ALCOHOLIC BEVERAGES)OF TITLE XI (BUSINESS REGULATIONS) OF THE LIQUOR CONTROL ORDINANCE OF THE MAYWOOD VILLAGE CODE, with a cover memo dated October 14, 2020 from Klein, Thorpe & Jenkins, Ltd.

12.T. AN ORDINANCE AMENDING THE CLASS "F" (BANQUET HALL) LIQUOR LICENSE ISSUED TO MARIELLA'S BANQUET HALL II, INC. D/B/A MARIELLA'S BANQUET HALL II FOR THE 134 SOUTH 5TH AVENUE PROPERTY TO AUTHORIZE THE OPERATION OF A BANQUET FACILITIES / LIMITED RESTAURANT AND AN OUTDOOR LIQUOR CAFE UNDER THE CLASS "F" (BANQUET HALL) LIQUOR LICENSE'S SUBCLASS F-1 (BANQUET FACILITIES / LIMITED RESTAURANT) LIQUOR LICENSE DESIGNATION AND SUBCLASS F-2 (BANQUET FACILITIES / OUTDOOR LIQUOR CAFE) LIQUOR LICENSE DESIGNATION, with a cover memo dated October 14, 2020 from Klein, Thorpe & Jenkins, Ltd.
NOTE:  Same attachments -Omnibus #12-T

12.U. AN ORDINANCE AMENDING THE CLASS "F" (BANQUET HALL) LIQUOR LICENSE ISSUED TO MARIELLA'S BANQUET HALL,INC. D/B/A MARIELLA'S BANQUET HALL FOR THE 124 SOUTH 5TH AVENUE PROPERTY TO AUTHORIZE THE OPERATION OF A BANQUET FACILITIES / LIMITED RESTAURANT AND AN OUTDOOR LIQUOR CAFE UNDER THE CLASS "F" (BANQUET HALL) LIQUOR LICENSE'S SUBCLASS F-1 (BANQUET FACILITIES / LIMITED RESTAURANT) LIQUOR LICENSE DESIGNATION, with a cover memo dated October 14, 2020 from Klein, Thorpe and Jenkins, Ltd.
NOTE:  Same attachments-Omnibus Item #12-T

12.V. AN ORDINANCE APPROVING EXTENDED HOURS OF OPERATION FOR THE CLASS "M"(VIDEO GAMING CAFE/BISTRO) LIQUOR LICENSE ISSUED TO LUCKY BERNIE'S MAYWOOD LLC D/B/A LUCKY BERNIE'S AT THE 614 SOUTH 5TH AVENUE PROPERTY, with a cover memo dated October 14, 2020 from Klein, Thorpe & Jenkins, Ltd.

12.W. ORDINANCE APPROVING CHANGE ORDER NUMBER 1 TO CONSTRUCTION CONTRACT WITH M&J ASPHALT PAVING COMPANY, INC. FOR 2020 MFT IMPROVEMENTS PROJECT AND AUTHORIZING THE EXPENDITURE OF GENERAL FUNDS TO PAY FOR SUCH CHANGE ORDER WORK, with a cover memo dated October 14, 2020 from Klein, Thorpe & Jenkins, Ltd.

12.X. AN ORDINANCE CALLING FOR A PUBLIC HEARING AND A JOINT REVIEW BOARD MEETING TO CONSIDER THE FIRST AMENDMENT TO THE REDEVELOPMENT PROJECT AND PLAN FOR THE MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT, with a cover memo dated October 14, 2020 from Klein, Thorpe & Jenkins, Ltd.

12.Y. AN ORDINANCE CALLING FOR A PUBLIC HEARING AND A JOINT REVIEW BOARD MEETING TO CONSIDER THE FIRST AMENDMENT TO THE REDEVELOPMENT PROJECT AND PLAN FOR THE ROOSEVELT ROAD TIF DISTRICT, with a cover memo dated October 14, 2020 from Klein, Thorpe & Jenkins, Ltd.
NOTE:  Same attachment as Omnibus Item #12-Y

12.Z. Statement for Legal Services for August 2020 Pertaining to General Matters, in the amount of $4,148.00, with a cover memo dated October 14, 2020 from Klein, Thorpe & Jenkins, Ltd.

12.AA. Statement for Legal Services for August 2020 Pertaining to Employment and Labor Matters, Litigation Matters, and Economic Redevelopment Matters and Miscellaneous Matters, in the total amount of $31,564.49, with a cover memo dated October 14, 2020 from Klein, Thorpe & Jenkins, Ltd.

12.AB. Approval of payment to Allied Waste Services for garbage service for the month of August 2020 in the amount of $175,712.68.

12.AC. Approval of payment to Village of Melrose Park for water services provided to the Village of Maywood August 20, 2020 to September 20, 2020 in the amount of $52,169.88.

12.AD. Approval of payment to Richmond Electric pursuant to the completion of the installation of two Variable Frequency Drive Project on the two 150 horsepower motors for Pump No. 4 and Pump No. 5 at the Village Water Pumping Station in the amount of $46,100.00.

13. New Business:

13.A. Consideration for Aetna Plywood to do presentation for the Class 8 Tax Incentive Assessment Program.  The Maywood facility is the hub for their Company's Chicago Metro lumber distribution market.

13.B. A RESOLUTION APPROVING A COOK COUNTY CLASS 8 REAL ESTATE TAX INCENTIVE APPLICATION FOR THE BENEFIT OF THE INTERFAITH HOUSING DEVELOPMENT CORPORATION OF CHICAGO, LOCATED AT 802 TO 820 SOUTH 5TH AVENUE, MAYWOOD, ILLINOIS, PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE.

13.C. Consideration for Trustee Isiah Brandon to present to the Village Board information regarding the National League of Cities (NLC) Cities of Opportunity Initiatives.

13.D. Discussion and consideration to approve Village of Maywood "Request for Donation" form.

14. Old Business:

15. Board of Trustees Comments/Information

16. For Information Only

17. Closed Meeting Session  

17.A. The setting of a price for sale or lease of property owned by the Village per 5 ILCS 120/2(c)(6)

17.B. The appointment, employment, compensation, discipline, performance or dismissal of a specific employee of the public body or legal counsel for the public body (5 ILCS 120/2/(c)(1))

18. Adjournment