March 20, 2025 at 6:30 PM - Regular School Board Meeting
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I. Call Meeting to Order
Presenter:
Chair Sprandel
Description:
The Board Chair will call the meeting to order.
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II. Pledge of Allegiance
Description:
The Board Chair will lead the Pledge of Allegiance.
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III. Roll Call
Presenter:
Chair Sprandel
Description:
The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.
Board Members: Heidi Sprandel, Board Chair
DeEtta Moos, Vice Chair Mark Solberg, Clerk Nikki Johnson, Treasurer Kevin Gross, Director Brette Halverson, Director Becky Roby, Director Ex Officio, Dr. Nate Rudolph, Superintendent Liliah Tohm, Student Representative |
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IV. Approve Revised Agenda
Presenter:
Chair Sprandel
Description:
Once quorum has been established the Board Chair will request approval of the revised meeting agenda.
Recommended Motion(s):
To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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V. Communications/Recognition
Presenter:
Dr. Steve Gibbs
Description:
The Cambridge-Isanti High School would like to recognize the Cambridge-Isanti Dollars for Scholars Board for their dedication to supporting our students' post-high school plans. This locally operated, volunteer-led nonprofit works to expand access to higher education and training through scholarships. As a chapter of Scholarship America, their goal is to provide a scholarship award for every graduating senior at Cambridge-Isanti High School.
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VI. School Board Showcase
Presenter:
Dr. Steve Gibbs, Elizabeth Young, Katie Soler, Emma Willhite, Sandra Yerges, Matt Braaten, and Jennifer Ryberg
Description:
The showcase will highlight the Cambridge-Isanti High School and how they ensure every student will graduate with a plan for their future as outlined in the Strategic Plan.
Attachments:
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VII. Open Forum
Presenter:
Community Members
Description:
An opportunity for members of the community to address the Board.
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VIII. Board Committees
Presenter:
Committee Members
Description:
A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports C. Student Representative Board Report D. School Board Member Good News Report
Attachments:
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IX. Administration Reports
Presenter:
Administrators
Description:
Administration will provide an update to the School Board.
Attachments:
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X. Non-Action Items
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X.A. Policy 101.1 - Name of the School District
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.B. Policy 202 - School Board Officers
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.C. Policy 213 - School Board Committees
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.D. Policy 214 - Out of State Travel by School Board Members
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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XI. Consent Agenda
Presenter:
Chair Sprandel
Description:
A. February 20, 2025 Regular School Board Meeting
B. March 6, 2025 Study Session
C. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and changes in assignments, additional assignments, resignations and terminations.
D. Separation Agreement & Release of All Claims E. Release of Tier 1, Tier 2, Out of Field Permission Teachers, and Long-Term Sub-Assignments Ending School Year 2024-2025 Any items board members wish to have considered as a separate action? Board approval of consent agenda is needed.
Recommended Motion(s):
To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XII. Treasurer's Report
Presenter:
Nikki Johnson
Description:
Nikki Johnson, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):
To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII. Action Items
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XIII.A. Gifts and Donations
Presenter:
Christopher Kampa
Description:
Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Recommended Motion(s):
To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.B. Fiscal Year 2025 Revised Budget
Presenter:
Christopher Kampa
Description:
Part of our ongoing budget process is to update the preliminary budget to be more accurate as we go through the fiscal year. Since we project a preliminary budget when the previous fiscal year has not yet been closed out, there are many estimates and assumptions made. Once we have the prior fiscal year closed, we are able to use better estimates and thus we are able to project a more accurate revised budget.
Recommended Motion(s):
To approve the Fiscal Year 2025 Revised Budget. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.C. Student Council Overnight Trip Request
Presenter:
Dr. Steve Gibbs
Description:
Our Cambridge-Isanti Bluejacket Student Council is seeking permission to stay overnight from Friday, April 4, through Sunday, April 6, 2025. The group will be traveling to Hibbing, MN, to participate in the State Student Council Convention. James Woodbury will serve as the male chaperone. Students will stay at the Chisholm Inn in downtown Chisholm, MN. Transportation expenses will be covered through the CIHS Student Paid Activity Account as part of the overall cost.
Recommended Motion(s):
To approve the Student Council trip to Hibbing, MN April 4-6, 2025. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.D. Health Insurance Provider and Premiums for 2025-2026
Presenter:
Shawn Kirkeide
Description:
In compliance with the Health Insurance Transparency Act (HITA), the District is required to conduct a Request for Proposal (RFP) process every two years to evaluate health insurance providers. This winter, the District’s Insurance Committee completed this process and analysis, ultimately recommending that we remain with our current provider, United Healthcare. Additionally, the committee is recommending a 10.5% increase in total group premiums for FY26 to ensure that the insurance fund maintains adequate reserves to cover future claims.
Recommended Motion(s):
To approve the Health Insurance Provider and Premiums with a 10.5% increase for 2025-2026. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.E. Dental Insurance Premiums for 2025-2026
Presenter:
Shawn Kirkeide
Description:
The dental plan continues to run very well. Therefore, the District's Insurance Committee is recommending a 0% increase to dental premiums for FY26.
Recommended Motion(s):
To approve Dental Insurance Premiums with a 0% increase for 2025-2026. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.F. Policies In Final Action
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve these policies with modifications made in the attached policies.
Recommended Motion(s):
To approve Policy 405, 511, 517, 529, and 602 as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.G. Move to Closed Session
Presenter:
Chair Sprandel
Description:
Adjourn to Closed Session as permitted by the attorney-client privilege for legal strategy per Minn. Stat. § 13D.05, subdivision 3 (b)
Recommended Motion(s):
To move to closed session pursuant to § Minnesota Statute 13D.05. subdivision 3. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.H. Move to Open Session
Presenter:
Chair Sprandel
Description:
The board will return to open session at the conclusion of the closed session
Recommended Motion(s):
To move to open session. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIV. Adjournment
Presenter:
Chair Sprandel
Description:
Adjourn meeting
Recommended Motion(s):
To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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