July 18, 2024 at 6:30 PM - Regular School Board Meeting
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I. Call Meeting to Order
Presenter:
Chair Sprandel
Description:
The Board Chair will call the meeting to order.
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II. Pledge of Allegiance
Description:
The Board Chair will lead the Pledge of Allegiance.
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III. Roll Call
Presenter:
Chair Sprandel
Description:
The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.
Board Members: Heidi Sprandel, Board Chair
DeEtta Moos, Vice Chair Carri Levitski, Clerk Nikki Johnson, Treasurer Kevin Gross, Director Tim Hitchings, Director Mark Solberg, Director Ex Officio, Dr. Nate Rudolph, Superintendent |
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IV. Approve Agenda
Presenter:
Chair Sprandel
Description:
Once quorum has been established the Board Chair will request approval of the meeting agenda.
Recommended Motion(s):
To approve the meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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V. Communications/Recognition
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VI. School Board Showcase
Presenter:
Ray Sperl & Nate Huff
Description:
Technology - The technology showcase will provide a comparison of the 2023-24 Teacher Tech Survey to the 2021-22 survey.
Food Service - Food Service Director, Nate Huff, will present some of the challenges and triumphs of the 2024 school year, and briefly discuss upcoming regulatory challenges.
Attachments:
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VII. Open Forum
Presenter:
Community Members
Description:
An opportunity for members of the community to address the Board.
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VIII. Board Committees
Presenter:
Committee Members
Description:
A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports C. School Board Member Good News Report
Attachments:
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IX. Administration Reports
Presenter:
Administrators
Description:
Administration will provide an update to the School Board.
Attachments:
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X. Non-Action Items
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X.A. Lois Tureen Fund Update
Presenter:
Matt Braaten
Description:
Activities Director Matt Braaten will provide an update on the Lois Tureen Endowment Fund.
Attachments:
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XI. Consent Agenda
Presenter:
Chair Sprandel
Description:
A. June 20, 2024 Regular School Board Meeting
B. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.
C. 2024-25 Resource Training & Solutions Membership Any items board members wish to have considered as a separate action? Board approval of consent agenda is needed.
Recommended Motion(s):
To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XII. Treasurer's Report
Presenter:
Nikki Johnson
Description:
Nikki Johnson, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):
To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII. Action Items
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XIII.A. Gifts and Donations
Presenter:
Christopher Kampa
Description:
Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Recommended Motion(s):
To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.B. FY26 Long-Term Facilities Maintenance Ten-Year Plan
Presenter:
Christopher Kampa
Description:
Minnesota Statutes, section 123B.595, establishes the Long-Term Facilities Maintenance ("LTFM") Revenue program. School districts are required to annually update their LTFM ten-year plan and submit the board-approved plan to the commissioner for approval by July 31.
The plan submission includes revenue projections, expense projections, and a statement of assurances. Existing maintenance plans were used to complete the 10-year expenditure plan, including paving, roofing, flooring, painting, and more. The 10-year revenue projection plan is based on the revenue formula, which is $380 per adjusted pupil unit times the lessor of one or the ratio of the district’s average building age to 43 years. The projected adjusted pupil units are based on 10 years of historical pupil data. The Statement of Assurances requires the district to affirm we are aware of and are abiding by the State Statutes and MDE guidance on allowable expenditures. For the 2024 payable 2025 property tax levy, the plan must be approved before the proposed levy is certified in September 2024.
Recommended Motion(s):
To approve the FY26 Long-Term Facilities Maintenance Ten-Year Plan. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.C. Memorandum of Understanding with the City of Isanti for the School Resource Officer Program
Presenter:
Christopher Kampa
Description:
The City of Isanti and Cambridge-Isanti Schools have had a Memorandum of Understanding (MOU) for several years that provides guidelines for the employment and assignment of a School Resource Officer for the Isanti Middle School, Intermediate School, and Primary School. The attached MOU would extend the agreement through the 2026-27 school year. Administration has worked with representatives from the City of Isanti to discuss and agree upon all language in this agreement.
Recommended Motion(s):
To approve the Memorandum of Understanding with the City of Isanti for the School Resource Officer Program. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.D. 2024-25 Minnesota State High School League (MSHSL) Membership Resolution
Presenter:
Matt Braaten
Description:
Cambridge-Isanti Schools has been a long-time member of the Minnesota State High School League (MSHSL). The MSHSL provides opportunities for our students to develop character, strength and perseverance that allows them to flourish in school and beyond.
Recommended Motion(s):
To adopt the 2024-25 Resolution for Membership in the Minnesota State High School League. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.E. Athletics Agreement between Cambridge-Isanti Schools and Art & Science Academy
Presenter:
Matt Braaten
Description:
The Art & Science Academy and Cambridge-Isanti Schools would like to continue to accept the 7th and 8th grade Art & Science Academy students into the athletic and/or activity programs listed in the agreement at the rates listed (per participant). Arts & Science Academy agrees that transportation to the athletic or activity program is not part of this agreement.
This agreement would be in effect for the 2024-2025 school year.
Recommended Motion(s):
To approve the 2024-2025 Athletics Agreement between Cambridge-Isanti Schools and Art & Science Academy. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.F. Athletics Agreement between Cambridge-Isanti Schools and Cambridge Christian School
Presenter:
Matt Braaten
Description:
Cambridge Christian School and Cambridge-Isanti Schools would like to continue to accept the 7th and 8th grade Cambridge Christian School students into the athletic and/or activity programs listed in the agreement at the rates listed (per participant). Cambridge Christian School agrees that transportation to the athletic or activity program is not part of this agreement.
This agreement would be in effect for the 2024-2025 school year.
Recommended Motion(s):
To approve the 2024-2025 Athletics Agreement between Cambridge-Isanti Schools and Cambridge Christian School. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.G. Designation of Identified Official with Authority for the MDE External User Access Recertification System
Presenter:
Superintendent Rudolph
Description:
Designation of Identified Official with Authority for the MDE External User Access Recertification System
The Minnesota Department of Education (MDE) requires that school districts annually designate an Identified Official with Authority to comply with the MNIT Enterprise Identity and Access Management Standard which states that all user access rights to Minnesota stat systems must be reviewed and recertified at least annually. The Identified Official with Authority will assign job duties and authorize external user’s access to MDE secure systems for their local education agency (LEA). The Board recommends to authorize Nathan Rudolph to act as the Identified Official with Authority (IOwA) and Amy Sachs to act as the IOwA to add and remove names only for Cambridge-Isanti Public School District 0911-01.
Recommended Motion(s):
To approve Dr. Nathan Rudolph as the Identified Official with Authority and Amy Sachs to act as the Identified Official with Authority to add and remove names only to Cambridge-Isanti Public School District 0911-01. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.H. Code of Conduct and Student Handbooks
Presenter:
Dr. Jason Bodey
Description:
The Cambridge-Isanti District Code of Conduct outlines student rights and responsibilities, systems of support, and standards of student behavior. The Code of Conduct contains links to the Student Handbooks that are aligned to the Code of Conduct. Each school or program has updated its Student Handbook for the 2024-25 school year. The changes to the Student Handbooks are summarized in the attached document.
Recommended Motion(s):
To approve the Cambridge-Isanti Code of Conduct and Student Handbooks for the 2024-25 school year. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.I. Revised Designated Time and Place for Regular and Special School Board Meetings/Study Sessions for 2024
Presenter:
Chair Sprandel
Description:
Due to scheduling conflicts, we recommend moving the August 1, 2024 Study Session to August 8, 2024 at 5:30 PM. To accommodate the election canvassing timeline, we recommend moving the November 21, 2024 Board meeting to November 14, 2024 at 6:30 PM.
Recommended Motion(s):
To move the August 1 Study Session to August 8 and the November 21 Board Meeting to November 14. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.J. Policy 404 - Employment Background Check
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 404 - Employment Background Check as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.K. Policy 428 - Respectful Workplace
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 428 - Respectful Workplace as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.L. Policy 430 - Staff Leaves and Absences
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 430 - Staff Leaves and Absences as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.M. Policy 502 - Search of Student Lockers, Desks, Personal Possessions and Student's Person
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 502 - Search of Student Lockers, Desks, Personal Possessions and Student's Person as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.N. Policy 531 - The Pledge of Allegiance
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
to approve Policy 531 - The Pledge of Allegiance as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIV. Adjournment
Presenter:
Chair Sprandel
Description:
Adjourn meeting
Recommended Motion(s):
To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XV. Memorandum of Understanding with the City of Isanti for the School Resource Officer Program
Presenter:
Christopher Kampa
Description:
The City of Isanti and Cambridge-Isanti Schools have had a Memorandum of Understanding (MOU) for several years that provides guidelines for the employment and assignment of a School Resource Officer for the Isanti Middle School, Intermediate School, and Primary School. The attached MOU would extend the agreement through the 2026-27 school year. Administration has worked with representatives from the City of Isanti to discuss and agree upon all language in this agreement.
Recommended Motion(s):
To approve the Memorandum of Understanding with the City of Isanti for the School Resource Officer Program. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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