May 23, 2024 at 6:30 PM - Regular School Board Meeting
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I. Call Meeting to Order
Presenter:
Chair Sprandel
Description:
The Board Chair will call the meeting to order.
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II. Pledge of Allegiance
Description:
The Board Chair will lead the Pledge of Allegiance.
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III. Roll Call
Presenter:
Chair Sprandel
Description:
The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.
Board Members: Heidi Sprandel, Board Chair
DeEtta Moos, Vice Chair Carri Levitski, Clerk Nikki Johnson, Treasurer Kevin Gross, Director Tim Hitchings, Director Mark Solberg, Director Ex Officio, Dr. Nate Rudolph, Superintendent Savannah Stennett, Student Representative |
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IV. Approve Agenda
Presenter:
Chair Sprandel
Description:
Once quorum has been established the Board Chair will request approval of the meeting agenda.
Recommended Motion(s):
To approve the meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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V. Communications/Recognition
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VI. School Board Showcase
Presenter:
Kim Goodmanson
Description:
The May board showcase will be presented by Early Childhood Coordinator Kim Goodmanson and will highlight Early Childhood programming.
Attachments:
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VII. Open Forum
Presenter:
Community Members
Description:
An opportunity for members of the community to address the Board.
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VIII. Board Committees
Presenter:
Committee Members
Description:
A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports C. Student Representative Board Report D. School Board Member Good News Report
Attachments:
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IX. Administration Reports
Presenter:
Administrators
Description:
Administration will provide an update to the School Board.
Attachments:
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X. Non-Action Items
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X.A. Policy 101.2 - Naming of School District Sites and Facilities
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.B. Policy 306 - Administrator Code of Ethics
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.C. Policy 505.1 - Distribution of Information for Political Campaigns and Activities
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.D. Policy 509.2 - Entrance Age
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.E. Policy 625 - Volunteer Policy
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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XI. Consent Agenda
Presenter:
Chair Sprandel
Description:
A. April 18, 2024 Regular School Board Meeting
B. May 2, 2024 Special Session
C. May 2, 2024 Study Session D. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.
E. Extension of Probation F. 2023-2024 Assistant Superintendent of Teaching & Learning Employment Agreement G. 2023-2025 Director of Admin Services & HR Employment Agreement H. 2023-2025 Director of Community Education Employment Agreement I. 2023-2025 Director of Finance & Operations Employment Agreement J. 2023-2025 Director of Student Services Employment Agreement K. 2023-2025 Technology Director Employment Agreement L. 2024-2025 Activities Director Employment Agreement M. 2024-2025 General Terms & Conditions N. 2024-2025 Community Education Terms & Conditions O. 2023-2025 Bus Driver Terms & Conditions P. 2023-2025 Food Service Director Employment Agreement Q. 2023-2025 Buildings & Grounds Director Employment Agreement Any items board members wish to have considered as a separate action? Board approval of consent agenda is needed.
Recommended Motion(s):
To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XII. Treasurer's Report
Presenter:
Nikki Johnson
Description:
Nikki Johnson, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):
To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII. Action Items
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XIII.A. Gifts and Donations
Presenter:
Christopher Kampa
Description:
Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Recommended Motion(s):
To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.B. FY25 Transportation Diesel Fuel and Gas Bid
Presenter:
Christopher Kampa
Description:
Minnesota Statute 471.3345 Uniform Municipal Contracting Law requires public entities to solicit responses to Requests for Proposals ("RFP") for contracts that exceed $175,000. The RFP was published in the school district paper of record on April 18, 2024. RFP responses were opened publicly on May 1, 2024. Beaudry Oil and Propane was the only firm to send a response, which included a $0.03/gallon delivery fee.
Recommended Motion(s):
To award the FY25 Transportation Diesel Fuel and Gas Bid to Beaudry Oil and Propane as the lowest responsible bidder. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.C. Chromebook Purchase for 2024-25
Presenter:
Christopher Kampa
Description:
For the 2024-25 school year, the district needs to purchase Chromebooks for the 6th grade class, this equates to a need of 450 Chromebooks.
During the month of April, public notice was provided in regards to the competitive bid that was requested for the purchase of the 2024-25 Chromebooks. The details of the request are as follows: Cambridge-Isanti Schools is soliciting a competitive bid for:
Recommended Motion(s):
To award the bid to CDWG as Chromebook vendor for Cambridge-Isanti Schools purchase of the 2024-25 Chromebooks. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.D. Revised Designated Time and Place for Regular and Special School Board Meetings/Study Sessions for 2024
Presenter:
Chair Sprandel
Description:
Due to scheduling conflicts, we recommend canceling the June 6, 2024 Study Session and moving the July 11 Study Session to July 16 at 5:30 PM.
Recommended Motion(s):
To cancel the June 6, 2024 Study Session and move the July 11 Study Session to July 16 at 5:30 PM. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.E. Memorandum of Understanding between C-I Schools and Education Minnesota
Presenter:
Shawn Kirkeide
Description:
For the 2024-25 school year, the Union President will be entitled to a .11 FTE (equivalent of one class period) release time without loss of pay or benefits to conduct the duties as President. The proposed Memorandum of Understanding codifies the agreement by both parties for the 2024-25 school year.
Recommended Motion(s):
To approve the Memorandum of Understanding between C-I Schools and Education Minnesota. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.F. 2023-25 READ Act Training MOU
Presenter:
Shawn Kirkeide
Description:
Education Minnesota Cambridge-Isanti and Cambridge-Isanti Schools agree to a Memorandum of Understanding that recognise the requirements of the Read Act. This Memorandum of Understanding clarifies the expectations for each teacher and compensation for training.
Recommended Motion(s):
To approve the 2023-25 READ Act Training MOU. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.G. Policy 212 - School Board Member Development
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 212 - School Board Member Development as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.H. Policy 216 - School Board Recognition and Accomplishment
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 216 - School Board Recognition and Accomplishment as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.I. Policy 701.1 - Modification of School District Budget
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 701.1 - Modification of School District Budget as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.J. Policy 702 - Accounting
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 702 - Accounting as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.K. Policy 721 - Uniform Grant Guidance Policy Regarding Federal Revenue Sources
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 721 - Uniform Grant Guidance Policy Regarding Federal Revenue Sources as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.L. Policy 904 - Distribution of Materials on School District Property by Non-School Persons
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 904 - Distribution of Materials on School District Property by Non-School Persons as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIV. Adjournment
Presenter:
Chair Sprandel
Description:
Adjourn meeting
Recommended Motion(s):
To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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