April 18, 2024 at 6:30 PM - Regular School Board Meeting
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I. Call Meeting to Order
Presenter:
Chair Sprandel
Description:
The Board Chair will call the meeting to order.
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II. Pledge of Allegiance
Description:
The Board Chair will lead the Pledge of Allegiance.
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III. Roll Call
Presenter:
Chair Sprandel
Description:
The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.
Board Members: Heidi Sprandel, Board Chair
DeEtta Moos, Vice Chair Carri Levitski, Clerk Nikki Johnson, Treasurer Kevin Gross, Director Tim Hitchings, Director Mark Solberg, Director Ex Officio, Dr. Nate Rudolph, Superintendent Savannah Stennett, Student Representative |
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IV. Approve Agenda
Presenter:
Chair Sprandel
Description:
Once quorum has been established the Board Chair will request approval of the meeting agenda.
Recommended Motion(s):
To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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V. Communications/Recognition
Presenter:
Dr. Brenda Damiani
Description:
April is the month of Volunteer Appreciation. We couldn’t be more excited about or proud of our dedicated volunteer coordinators and the community members that serve with them. Through our Volunteer Services, family and community members of all ages have the chance to learn more about C-I schools, their staff and students, and provide their time, resources, and energy. We are so grateful to all who volunteer in our schools and around the district in their various capacities. Thank you, volunteers, for serving Every Student Every Day.
Attachments:
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VI. School Board Showcase
Presenter:
Principal Sara Edwards, Dawn Doyle, Caroline Resler, and Becky Strand
Description:
Isanti Intermediate School and C-I STEAM School are excited to highlight some fantastic partnerships between our schools and the community. Dawn Doyle (IIS/STEAM academic coach), Caroline Resler (STEAM 4th grade teacher), and Becky Strand (IIS 3rd grade teacher) will share about these partnerships and the positive impacts that they are having for our students and staff.
Attachments:
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VII. Open Forum
Presenter:
Community Members
Description:
An opportunity for members of the community to address the Board.
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VIII. Board Committees
Presenter:
Committee Members
Description:
A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports C. Student Representative Board Report D. School Board Member Good News Report
Attachments:
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IX. Administration Reports
Presenter:
Administrators
Description:
Administration will provide an update to the School Board.
Attachments:
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X. Non-Action Items
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X.A. Policy 212 - School Board Member Development
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.B. Policy 216 - School Board Recognition and Accomplishment
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.C. Policy 701.1 - Modification of School District Budget
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.D. Policy 702 - Accounting
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.E. Policy 904 - Distribution of Materials on School District Property by Non-School Persons
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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XI. Consent Agenda
Presenter:
Chair Sprandel
Description:
A. March 21, 2024 Regular School Board Meeting
B. April 11, 2024 Study Session
C. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.
D. 2024-2025 Assistant Superintendent of Teaching and Learning Contract Any items board members wish to have considered as a separate action? Board approval of consent agenda is needed.
Recommended Motion(s):
To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XII. Treasurer's Report
Presenter:
Nikki Johnson
Description:
Nikki Johnson, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):
To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII. Action Items
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XIII.A. Gifts and Donations
Presenter:
Christopher Kampa
Description:
Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Recommended Motion(s):
To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.B. High School Site Improvements Bid
Presenter:
Christopher Kampa
Description:
Per Minnesota State Statute 471.345, contracts that exceed $175,000 must be solicited by process of sealed bids.
Bids for the HS Site Improvements Bid (BP #03 - HS Site Improvements Project) were received and publicly opened at 10:00 AM on Monday, April 15, 2024, at the District Office. Bids were submitted for two scopes of work:
Recommended Motion(s):
To approve awarding the bids for the High School Project to DW Companies and D&G Electric as the lowest responsible bidders. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.C. 2023-2025 Administrative Assistant Contract
Presenter:
Chair Sprandel
Description:
The SEIU Administrative Assistant Employees and the School District reached a tentative agreement on February 7, 2024. Administrative Assistant voted on and passed the settlement on March 20, 2024. The agreement includes increased salary to the schedule in years one and two, an increase to insurance in year one and two for all plans, and some language changes. This total agreement is at the board parameter. Administration recommends the approval of the 2023-2025 Administrative Assistant contract.
Recommended Motion(s):
To approve the 2023-2025 Administrative Assistant Contract. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.D. 2023-2025 Salary Schedule MOU Between EMC-I and C-I Schools
Presenter:
Shawn Kirkeide
Description:
Education Minnesota Cambridge-Isanti and Cambridge-Isanti Schools ratified the 2023-2025 Employment Contract on February 8, 2024. This Salary Schedule Memorandum of Understanding clarifies the salary schedule and specific dates for step and lane changes.
Recommended Motion(s):
To approve the 2023-25 Salary Schedule MOU Between EMC-I and C-I Schools. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.E. Non-Renewing Probationary Teaching Contracts Resolution
Presenter:
Shawn Kirkeide
Description:
NON-RENEWING PROBATIONARY TEACHING CONTRACTS RESOLUTION
WHEREAS, Minnesota Statutes section 122A.40, subdivision 5, states that the first three consecutive years of a teacher’s first teaching experience in Minnesota in a single district is deemed to be a probationary period of employment, and that the probationary period in each district in which the teacher is thereafter employed is one year; andWHEREAS, Minnesota Statutes section 122A.40, subdivision 5, further states that any annual contract with a probationary teacher may or may not be renewed as the school board shall see fit, provided that the board gives the teacher written notice of the nonrenewal before July 1; NOW, THEREFORE, BE IT RESOLVED by the School Board of Independent School District No. 911 as follows: 1. Pursuant to Minnesota Statutes section 122A.40, subdivision 5, the School Board hereby declines to renew the annual teaching contract of the following probationary teacher(s) effective at the end of this school year: Rachel Farris, Natalee Larson, Brittany Mehle, Brenda Walther, Amanda Horn, Josh Steigauf, and Jordan Antilla. 2. As a result of this Resolution, the District’s employment relationship with the above-named probationary teacher(s) will terminate effective June 30, 2024. 3. The School Board has reviewed and hereby approves the written notice of nonrenewal for each affected teachers. The notice to each affected teachers states the reasons for the non-renewal. The School Board Chair is directed to sign the written notice(s) on behalf of the School Board. The reasons for non-renewal are classified as private personnel data under the Minnesota Government Data Practices Act unless the non-renewal represents the final disposition of disciplinary action. 4. The Superintendent, or a designee, is directed to serve the affected teacher(s) with a copy of this Resolution and the approved written notice for that teacher before July 1. If possible, the notice(s) should be hand-delivered.
Recommended Motion(s):
To adopt the Non-Renewing Probationary Teaching Contracts Resolution. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.F. Policy 606 - Textbooks and Instructional Materials
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 606 - Textbooks and Instructional Materials as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.G. Policy 619 - Staff Development for Standards
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 619 - Staff Development for Standards as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.H. Policy 613 - Graduation Requirements
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 613 - Graduation Requirements as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.I. Policy 704 - Development and Maintenance of an Inventory of Fixed Assets and a Fixed Asset Accounting System
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 704 - Development and Maintenance of an Inventory of Fixed Assets and a Fixed Asset Accounting System as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.J. Policy 706 - Acceptance of Gifts
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 706 - Acceptance of Gifts as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIV. Adjournment
Presenter:
Chair Sprandel
Description:
Adjourn meeting
Recommended Motion(s):
To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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