March 21, 2024 at 6:30 PM - Regular School Board Meeting
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I. Call Meeting to Order
Presenter:
Chair Sprandel
Description:
The Board Chair will call the meeting to order.
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II. Pledge of Allegiance
Description:
The Board Chair will lead the Pledge of Allegiance.
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III. Roll Call
Presenter:
Chair Sprandel
Description:
The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.
Board Members: Heidi Sprandel, Board Chair
DeEtta Moos, Vice Chair Carri Levitski, Clerk Nikki Johnson, Treasurer Kevin Gross, Director Tim Hitchings, Director Mark Solberg, Director Ex Officio, Dr. Nate Rudolph, Superintendent Savannah Stennett, Student Representative |
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IV. Approve Agenda
Presenter:
Chair Sprandel
Description:
Once quorum has been established the Board Chair will request approval of the meeting agenda.
Recommended Motion(s):
To approve the meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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V. Communications/Recognition
Presenter:
Chair Sprandel
Description:
The board would like to recognize Superintendent Rudolph for being selected as one of twenty-five Superintendents across the nation to be awarded the Superintendents to Watch for 2023 by the National School Public Relations Association.
Chair Heidi Sprandel, members from the district's communication team, and community members nominated Dr. Rudolph last September for this national award in recognition of superintendents who exemplify dynamic, fast-paced leadership with communication at its core. |
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VI. School Board Showcase
Presenter:
Dr. Steve Gibbs, Matt Braaten, and John Lawrenz
Description:
Cambridge-Isanti High School is honored to share two changes implemented in the 23-24 school year. Director of Athletics and Activities Matt Braaten will share information about the new athletics/activities eligibility procedures, which ensure students are making adequate progress toward graduation. School Social Worker John Lawrenz will share about a community partnership with Isanti County called AIM (Attendance Information Meeting). AIM seeks to partner with county resources to positively improve student attendance at Cambridge-Isanti High School.
Attachments:
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VII. Open Forum
Presenter:
Community Members
Description:
An opportunity for members of the community to address the Board.
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VIII. Board Committees
Presenter:
Committee Members
Description:
A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports C. Student Representative Board Report D. School Board Member Good News Report
Attachments:
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IX. Administration Reports
Presenter:
Administrators
Description:
Administration will provide an update to the School Board.
Attachments:
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X. Non-Action Items
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X.A. Policy 606 - Textbooks and Instructional Materials
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.B. Policy 613 - Graduation Requirements
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.C. Policy 619 - Staff Development for Standards
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.D. Policy 704 - Development and Maintenance of an Inventory of Fixed Assets and a Fixed Asset Accounting System
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.E. Policy 706 - Acceptance of Gifts
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.F. Radon Testing Report
Description:
Per Minnesota Statutes, section 123B.571, school districts are required to report radon test results at a school board meeting if they use LTFM funding for the testing. Six hundred ninety-seven (697) Air Chek Pro Chek short-term radon test kits were placed in six hundred (600) locations around the district for the purpose of evaluating radon levels. Out of 600 locations tested district-wide, there were no results above the EPA/MN Department of Health (MDH) action level of 4 picoCuries per liter, so no follow-up testing is required at this time.
Attachments:
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XI. Consent Agenda
Presenter:
Chair Sprandel
Description:
A. February 22, 2024 Regular School Board Meeting
B. March 7, 2024 Special Session
C. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.
D. Release of Tier 1 Teachers, Tier 2 Teachers, Out of Field Permission Teachers, and Long-Term Substitute Teachers Any items board members wish to have considered as a separate action? Board approval of consent agenda is needed.
Recommended Motion(s):
To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XII. Treasurer's Report
Presenter:
Nikki Johnson
Description:
Nikki Johnson, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):
To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII. Action Items
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XIII.A. Gifts and Donations
Presenter:
Christopher Kampa
Description:
Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Recommended Motion(s):
To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.B. Fiscal Year 2024 Revised Budget
Presenter:
Christopher Kampa
Description:
Part of our ongoing budget process is to update the preliminary budget to be more accurate as we go through the fiscal year. Since we project a preliminary budget when the previous fiscal year has not yet been closed out, there are many estimates and assumptions made. Once we have the prior fiscal year closed, we are able to use better estimates and thus we are able to project a more accurate revised budget.
Recommended Motion(s):
To approve the Fiscal Year 2024 Revised Budget. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.C. IMS/CMS Parking Lot Bids & Miscellaneous Improvements Bids
Presenter:
Christopher Kampa
Description:
Per Minnesota State Statute 471.345, contracts that exceed $175,000 must be solicited by process of sealed bids.
Bids for the C-I School's Pavement Improvements (BP #01 - CMS/IMS Project) were received and publicly opened at 10:00 AM on Thursday, March 14, 2024, at the District Office. Bids were submitted for two scopes of work:
Recommended Motion(s):
To approve awarding the bids for the IMS/CMS Project to Landwehr Construction, Inc. and Choice Electric, Inc. and the Miscellaneous Improvements Project to Allied Blacktop Company as the lowest responsible bidders. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.D. 2023-2024 Spring Overnight Athletic and Activities Trip Requests
Presenter:
Matt Braaten
Description:
Our Cambridge-Isanti athletics and activities teams are requesting permission for overnight trips. Travel expenses will be paid by booster clubs and students. Our students, if they miss any school, will make arrangements with their teachers prior to the trips, and be responsible
for all class assignments. Our head coaches/directors will arrange for parents’/guardians permission slips to attend these competitions. Boys Golf Overnight Trip Request: Our Cambridge-Isanti Bluejacket Boys golf team is seeking permission to stay overnight on Friday, May 10, 2024. The team will be traveling to Glenwood, MN and competing in an Invitational. This event will be played at the Minnewaska Golf Course on Friday and Saturday. The estimated return time will be Saturday, May 11, 2024 in the early evening. The team will stay at the Grand Stay Hotel on Friday, May 10. The hotel is located in Glenwood, MN. Joel Lund would be the male coach chaperone. The booster club would cover the hotel cost. Boys Tennis Overnight Trip Request: Our Cambridge-Isanti Bluejacket boys tennis team is seeking permission to stay overnight from April 19 to April 20, 2024. The team will be traveling to Hibbing and competing in the Hibbing Invite. The team will return to Cambridge-Isanti on Saturday, April 20 in the evening. The team will stay at Hampton Inn - Hibbing. Thea Lowman is the coach chaperone. The booster club would cover the hotel cost for the team and bus driver.
Recommended Motion(s):
To approve the 2023-2024 Spring Overnight Athletic and Activities Trip Requests. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.E. 2023-2025 Food Service Employees Contract
Presenter:
Chair Sprandel
Description:
The SEIU Food Service Employees and the School District reached a tentative agreement on January 29, 2024. Food Service Employees voted on and ratified the settlement on March 20, 2024. The agreement includes increased salary to the schedule in years one and two, an increase to insurance in year two for all plans and some language changes. This total agreement is at the board parameter. Administration recommends the approval of the 2023-2025 Food Service Employees contract.
Recommended Motion(s):
To approve the 2023-2025 Food Service Employee Contract. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.F. 2023-2025 Administrative Assistant Contract
Presenter:
Chair Sprandel
Description:
The SEIU Administrative Assistant Employees and the School District reached a tentative agreement on February 7, 2024. Administrative Assistant voted on and passed the settlement on March 20, 2024. The agreement includes increased salary to the schedule in years one and two, an increase to insurance in year one and two for all plans, and some language changes. This total agreement is at the board parameter. Administration recommends the approval of the 2023-2025 Administrative Assistant contract.
Recommended Motion(s):
To approve the 2023-2025 Administrative Assistant Contract. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.G. 2023-2025 Paraprofessionals Contract
Presenter:
Chair Sprandel
Description:
The SEIU Paraprofessionals and the School District reached a tentative agreement on February 5th, 2024. Paraprofessionals voted on and passed the settlement on March 20, 2024. The agreement includes increased salary to the schedule in years one and two, an increase to insurance in year one and two for all plans, and some language changes. This total agreement is at the board parameter. Administration recommends the approval of the 2023-2025 Paraprofessionals Employees contract.
Recommended Motion(s):
To approve the 2023-2025 Paraprofessionals Contract. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.H. Health Insurance Premiums for 2024-2025
Presenter:
Shawn Kirkeide
Description:
Since 2016, Cambridge-Isanti Schools has had a self-insured employee health insurance plan that has seen only two minor increases in health insurance costs for employees over that period of time. As a result, employee health insurance premiums have been held flat for multiple years with 0%. However, last year we saw a funding gap of over 20%. Unfortunately, this year we will see another significant increase in premiums and a plan change to help mitigate the funding gap.
Upon recommendation of the District’s Insurance Committee, the Insurance Committee is recommending an 8% increase in total group premiums for FY25 and a plan change that will see a higher out of pocket increase as well as a higher deductible. This will ensure the insurance fund has adequate reserves to cover future claims.
Recommended Motion(s):
To approve Health Premiums with an 8% increase and a plan change for 2024-2025. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.I. Dental Insurance Premiums for 2024-2025
Presenter:
Shawn Kirkeide
Description:
While the dental plan continues to run very well, we are experiencing increased claims and plan utilization, therefore the insurance committee is recommending a 5% increase to dental premiums for FY 25.
Recommended Motion(s):
To approve Dental Insurance Premiums with a 5% increase for 2024-2025. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.J. Policy 709 - Student Transportation Safety Policy
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 709 - Student Transportation Safety Policy as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.K. Policy 711 - Video Recording on School Buses
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 711 - Video Recording on School Buses as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.L. Policy 712 - Video Surveillance Other Than on Buses
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 712 - Video Surveillance Other Than on Buses as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.M. Policy 720 - Sales of Food and Beverages
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 720 - Sales of Food and Beverages as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.N. Policy 903 - Visitors to School District Buildings and Sites
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 903 - Visitors to School District Buildings and Sites as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.O. Revised Designated Time and Place for Regular and Special School Board Meetings/Study Sessions for 2024
Presenter:
Chair Sprandel
Description:
To avoid a scheduling conflict, we recommend moving the April 4 Study Session to Thursday, April 11 at 5:30 PM.
Recommended Motion(s):
To move the April 4 Study Session to April 11 at 5:30 PM. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.P. Move to Closed Session for Bargaining Update
Presenter:
Chair Sprandel
Description:
Adjourn to Closed Session for Negotiations per § Minnesota Statute 13D.03(b). The governing body of a public employer may by a majority vote in a public meeting decide to hold a closed meeting to consider strategy for labor negotiations, including negotiation strategies or developments or discussion and review of labor negotiations proposals, conducted pursuant to sections 179A.01 to 179A.25.
Recommended Motion(s):
To move to closed session pursuant § Minnesota Statute 13D.03(b). This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.Q. Move to Open Session
Presenter:
Chair Sprandel
Description:
The board will return to open session at the conclusion of the closed session
Recommended Motion(s):
To move to open session. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIV. Adjournment
Presenter:
Chair Sprandel
Description:
Adjourn meeting
Recommended Motion(s):
To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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