January 18, 2024 at 6:30 PM - Regular School Board Meeting
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I. Call Meeting to Order
Presenter:
Chair Sprandel
Description:
The Board Chair will call the meeting to order.
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II. Pledge of Allegiance
Description:
The Board Chair will lead the Pledge of Allegiance.
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III. Roll Call
Presenter:
Chair Sprandel
Description:
The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.
Board Members: Heidi Sprandel, Board Chair
DeEtta Moos, Vice Chair Mark Solberg, Clerk Nikki Johnson, Treasurer Kevin Gross, Director Tim Hitchings, Director Carri Levitski, Director Ex Officio, Dr. Nate Rudolph, Superintendent Savannah Stennett, Student Representative |
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IV. Approve Agenda
Presenter:
Chair Sprandel
Description:
Once quorum has been established the Board Chair will request approval of the revised meeting agenda.
Recommended Motion(s):
To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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V. Communications/Recognition
Presenter:
Superintendent Rudolph
Description:
We are recognizing the Every Meal program. This program, started originally in Minneapolis and called The Sheridan Story, provides high quality food for students during times when they may face gaps in access to food, on weekends and school breaks. The program provides a bag of food for each participating student, available at the end of every week.
In Minnesota, more than 300,000 children live in food security. In our district, nearly 40% of families qualify for free or reduced price lunches, and live near or below the poverty line. Every Meal first came to Cambridge-Isanti Schools in 2018 when it was noticed that our students were also struggling with food insecurity. Dr. Bill Berg was aware of the project in Minneapolis, and working with former Superintendent Dr. Queener and through a very generous donation from a family in the district, the program was piloted in two schools in our district. The next year, it expanded to serving all schools in our district led by the work of Volunteer Coordinators, principals, and school counselors. Each week, the food is prepared and packaged by the Every Meal team then delivered to each of our schools. Today, the Every Meal program provides meals to hundreds of students and is generously supported by several businesses in town, many individual community members and families, and Rotary Club. We are so grateful for the Every Meal Program, the financial contributions from our community and the team of staff and volunteers who make these bags available every week in each of our schools. |
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VI. School Board Showcase
Presenter:
John Droubie and Dave Kaufmann
Description:
In 2023 Moving Forward organized an inaugural Transition Fair to help students with disabilities transition from a school setting to full-on adulthood outside the school walls. Several outside Local and State Agencies participated and family participation was a success.
Attachments:
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VII. Open Forum
Presenter:
Community Members
Description:
An opportunity for members of the community to address the Board.
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VIII. Board Committees
Presenter:
Committee Members
Description:
A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports C. Student Representative Board Report D. School Board Member Good News Report
Attachments:
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IX. Administration Reports
Presenter:
Administrators
Description:
Administration will provide an update to the School Board.
Attachments:
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X. Non-Action Items
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X.A. Policy 203.6 - Consent Agendas
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.B. Policy 207 - Public Hearings
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.C. Policy 211 - Criminal or Civil Action Against School District School Board Member, Employee or Student
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.D. Policy 215 - Student Representative to School Board
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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XI. Consent Agenda
Presenter:
Chair Sprandel
Description:
A. December 14, 2023 Regular School Board Meeting
B. January 4, 2024 Organizational Meeting
C. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.
Any items board members wish to have considered as a separate action? Board approval of consent agenda is needed.
Recommended Motion(s):
To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XII. Treasurer's Report
Presenter:
Nikki Johnson
Description:
Nikki Johnson, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):
To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII. Action Items
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XIII.A. Gifts and Donations
Presenter:
Christopher Kampa
Description:
Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Recommended Motion(s):
To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.B. Fiscal Year 2023 Audited Financials
Presenter:
Christopher Kampa
Description:
Malloy, Montague, Karnowski, Radosevich & Co., P.A. (MMKR) has performed the financial audit for FY 23 that ended June 30, 2023. School districts are required to submit final audited financial data to the commissioner by November 30 and final audited financial statements to the commissioner and to the state auditor by December 31. Both of these deadlines have been met. The finance committee discussed these year-end results at the January meeting. There will be a presentation of the final revenue, expenditures, and fund balances for the FY23 as well as a presentation by MMKR on their independent auditor’s opinion.
Recommended Motion(s):
To approve Fiscal Year 2023 Audited Financials. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.C. Resolution Amending and Restating Prior Resolution to State the Intention of the School Board to Issue General Obligation Tax Abatement and Refunding Bonds, Series 2024A, in the Aggregate Principal Amount of Approximately $11,885,000; And Taking Other Actions With Respect Thereto
Presenter:
Christopher Kampa
Description:
The District is authorized under the provisions of Minnesota Statutes, Chapter 475, as amended (the "Act"), and Minnesota Statutes, Section 123B.595, as amended ("Section 123B.595"), to issue general obligation facilities maintenance bonds for the purpose of financing certain facilities and site maintenance projects approved by the Minnesota Commissioner of Education (the "Commissioner").
The Board finds and determines that the Tax Abatement Portion and the Refunding Portion shall be issued together in a single series in the aggregate principal amount of approximately $11,885,000 (the "Bonds"). The Board hereby designates the Bonds as the "General Obligation Tax Abatement and School Building Refunding Bonds, Series 2024A."
Recommended Motion(s):
To adopt Resolution Amending and Restating Prior Resolution to State the Intention of the School Board to Issue General Obligation Tax Abatement and Refunding Bonds, Series 2024A, in the Aggregate Principal Amount of Approximately $11,885,000; And Taking Other Actions With Respect Thereto. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.D. 2024-2025 School Calendar
Presenter:
Dr. Brenda Damiani
Description:
Cambridge-Isanti Schools strives to develop a school calendar supporting continuous student learning and professional development for staff. A committee of district employees commenced in October to review previous calendars and discuss feedback as they developed the 2024-25 school year calendar. The C-I Schools Calendar Committee made their recommendation based on the following:
Recommended Motion(s):
To approve the school calendar for 2024-25. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.E. 2024 Signing Incentive MOU Between EMC-I and C-I Schools
Presenter:
Shawn Kirkeide
Description:
Education Minnesota Cambridge-Isanti agrees to offer a signing incentive for the following positions: School Psychologist, Teacher of the Deaf and Hard of Hearing, Occupational Therapist, and Speech Pathologist.
Recommended Motion(s):
To approve the 2024 Signing Incentive MOU Between EMC-I and C-I Schools. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.F. Cambridge-Isanti Schools Pay Equity Report
Presenter:
Shawn Kirkeide
Description:
The Local Government Pay Equity Act requires all public jurisdictions such as cities, counties, and school districts to eliminate any gender-based wage inequities in compensation and submit reports to Minnesota Management and Budget every 3 years. Pay Equity is a method of eliminating discrimination against women who are paid less than men for jobs requiring comparable levels of expertise. This process includes a comparison of wages and benefits for all jobs and an evaluation of these jobs by giving points according to the level of knowledge and responsibility required to do the job.
Recommended Motion(s):
To approve the Cambridge-Isanti Schools Pay Equity Report. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.G. Policy 203.1 - School Board Procedures - Rules of Order
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 203.1 - School Board Procedures - Rules of Order as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.H. Policy 203.2 - Order of the Regular School Board Meeting
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 203.2 - Order of the Regular School Board Meeting as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.I. Policy 506 - Student Discipline
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 506 - Student Discipline as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.J. Policy 722 - Public Data and Data Subject Requests
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 722 - Public Data and Data Subject Requests as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.K. Policy 806 - Crisis Management Policy
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 806 - Crisis Management Policy as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.L. Batch Policy Revisions
Presenter:
Shawn Kirkeide
Description:
The 2023 Minnesota Legislative Session resulted in many law changes. Because the revisions in the attached policies are largely taken word-for-word from legislation, school boards may choose to adopt changes in a single meeting.
Policy Committee, Cabinet, and the Administrative Team have been provided the opportunity to review the proposed policy changes and provide comments. The proposed revised policies are as follows:
Recommended Motion(s):
To approve policies 410, 413, 416, 507, and 620 as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.M. Move to Closed Session for Negotiation Strategy Discussion
Presenter:
Chair Sprandel
Description:
Adjourn to Closed Session for Negotiations per § Minnesota Statute 13D.03(b). The governing body of a public employer may by a majority vote in a public meeting decide to hold a closed meeting to consider strategy for labor negotiations, including negotiation strategies or developments or discussion and review of labor negotiations proposals, conducted pursuant to sections 179A.01 to 179A.25.
Recommended Motion(s):
To move to closed session pursuant § Minnesota Statute 13D.03(b). This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.N. Move to Open Session
Presenter:
Chair Sprandel
Description:
The board will return to open session at the conclusion of the closed session
Recommended Motion(s):
To move to open session. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIV. Adjournment
Presenter:
Chair Sprandel
Description:
Adjourn meeting
Recommended Motion(s):
To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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