October 12, 2023 at 6:30 PM - Regular School Board Meeting
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I. Call Meeting to Order
Presenter:
Chair Sprandel
Description:
The Board Chair will call the meeting to order.
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II. Pledge of Allegiance
Description:
The Board Chair will lead the Pledge of Allegiance.
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III. Roll Call
Presenter:
Chair Sprandel
Description:
The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.
Board Members: Heidi Sprandel, Board Chair
DeEtta Moos, Vice Chair Carri Levitski, Clerk Nikki Johnson, Treasurer Kevin Gross, Director Tim Hitchings, Director Mark Solberg, Director Ex Officio, Dr. Nate Rudolph, Superintendent Savannah Stennett, Student Representative |
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IV. Approve Agenda
Presenter:
Chair Sprandel
Description:
Once quorum has been established the Board Chair will request approval of the meeting agenda.
Recommended Motion(s):
To approve the meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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V. Communications/Recognition
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VI. School Board Showcase
Presenter:
Principal Randy Pauly & Principal Tracy Hare
Description:
Strategic Plan and the Middle Level → Development of Middle School Advisory Strategic Plan - Strategic Priorities
To target these three specific priorities at the middle level.
Attachments:
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VII. Open Forum
Presenter:
Community Members
Description:
An opportunity for members of the community to address the Board.
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VIII. Board Committees
Presenter:
Committee Members
Description:
A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports C. Student Representative Board Report D. School Board Member Good News Report
Attachments:
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IX. Administration Reports
Presenter:
Administrators
Description:
Administration will provide an update to the School Board.
Attachments:
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X. Non-Action Items
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X.A. Policy 406 - Public and Private Personnel Data
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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XI. Consent Agenda
Presenter:
Chair Sprandel
Description:
A. September 21, 2023 Regular School Board Meeting
B. October 5, 2023 Study Session
C. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.
Any items board members wish to have considered as a separate action? Board approval of consent agenda is needed.
Recommended Motion(s):
To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XII. Treasurer's Report
Presenter:
Nikki Johnson
Description:
Nikki Johnson, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):
To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII. Action Items
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XIII.A. Gifts and Donations
Presenter:
Christopher Kampa
Description:
Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Recommended Motion(s):
To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.B. 2024 Band/Choir Student Trip to San Antonio, TX
Presenter:
Principal Steve Gibbs
Description:
Cambridge-Isanti High School requests permission to conduct an educational field trip to San Antonio, Texas for Concert Choir or Symphonic Band students. The dates of the proposed trip are approximately March 20-25, 2024 or approximately June 9-15, 2024. Following initial approval from the school board, the Superintendent will approve the final trip dates.
Recommended Motion(s):
To approve the band and choir trip to San Antonio, TX approximately March 20-25, 2024 or June 9-15, 2024. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.C. 2024 Model UN Trip to Chicago, IL
Presenter:
Principal Steve Gibbs
Description:
Cambridge-Isanti High School requests permission to conduct an educational field trip to the Model UN National Conference in Chicago, IL. The dates of the trip are February 7-11, 2024.
Recommended Motion(s):
To approve the Model UN Student Trip to Chicago, IL February 7-11, 2024. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.D. 2023-24 Minnesota State High School League Foundation Fund Request
Presenter:
Matt Braaten
Description:
FORM A
RESOLUTION OF GOVERNING BOARD SUPPORTING FORM A APPLICATION TO MINNESOTA STATE HIGH SCHOOL LEAGUE FOUNDATION WHEREAS, the Minnesota State High School League Foundation was formed to provide support for Minnesota's high school youth to participate in athletics and fine arts; WHEREAS, the Governing Board of Cambridge-Isanti Schools recognizes the value of student participation in extracurricular activities; and WHEREAS, the MSHSL Foundation is offering grants and funding to assist schools ·in recognizing, promoting and funding extracurricular participation by high school students in athletic and fine arts programs. THEREFORE, BE IT RESOLVED, that the Governing Board of Cambridge-Isanti Schools supports the school's application to the Minnesota State High School League Foundation for a FORM A grant to offset student activity fees.
Recommended Motion(s):
To adopt resolution to request Minnesota State High School League Foundation funds for the 2023-24 school year. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.E. Policy 201 - Legal Status of the School Board
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 201 - Legal Status of the School Board as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.F. Policy 203 - Operation of the School Board - Governing Rules
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 203 - Operation of the School Board - Governing Rules as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.G. Policy 203.5 - School Board Meeting Agenda
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 203.5 - School Board Meeting Agenda as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.H. Policy 616 - School District System Accountability
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 616 - School District System Accountability as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.I. Policy 701 - Establishment and Adoption of School District Budget
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 701 - Establishment and Adoption of School District Budget as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.J. 2023-24 Employment between C-I Schools and Kevin Gross
Presenter:
Superintendent Rudolph
Description:
Kevin Gross would like be employed part-time as a shot clock operator Cambridge-Isanti Schools. Based on M.S. 123B.195, a school board member may be employed by the school district in accordance with Policy 210. Your action to approve Kevin Gross’s employment for the 2023-24 school year, within the statute of limitations, is recommended.
Recommended Motion(s):
To approve the 2023-24 Employment between C-I Schools and Kevin Gross. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIV. Adjournment
Presenter:
Chair Sprandel
Description:
Adjourn meeting
Recommended Motion(s):
To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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