June 22, 2023 at 6:30 PM - Regular School Board Meeting
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I. Call Meeting to Order
Presenter:
Chair Sprandel
Description:
The Board Chair will call the meeting to order.
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II. Pledge of Allegiance
Description:
The Board Chair will lead the Pledge of Allegiance.
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III. Roll Call
Presenter:
Chair Sprandel
Description:
The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.
Board Members: Heidi Sprandel, Board Chair
DeEtta Moos, Vice Chair Carri Levitski, Clerk Nikki Johnson, Treasurer Kevin Gross, Director Mark Solberg, Director Ex Officio, Dr. Nate Rudolph, Superintendent |
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IV. Approve Revised Agenda
Presenter:
Chair Sprandel
Description:
Once quorum has been established the Board Chair will request approval of the revised meeting agenda.
Recommended Motion(s):
To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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V. Communications/Recognition
Presenter:
Superintendent Rudolph
Description:
Principals Rhonda Malecha, Mark Ziebarth and Chad Gerlach
The board would like to extend their deep appreciation for the years of service these three principals have invested at Cambridge-Isanti Schools. All three have made a significant impact on our students, staff, and community and will be deeply missed. School Resource Officer Jenni Caulk Officer Caulk has served as both our School Resource Officer and as a previous school board member. The board would like to recognize Officer Caulk's outstanding service to our school district and community. |
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VI. School Board Showcase
Presenter:
Christina Thayer Anderson & Nate Chapman
Description:
The showcase will highlight Community Education and Adult Basic Education.
Attachments:
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VII. Open Forum
Presenter:
Community Members
Description:
An opportunity for members of the community to address the Board.
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VIII. Board Committees
Presenter:
Committee Members
Description:
A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports C. School Board Member Good News Report
Attachments:
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IX. Administration Reports
Presenter:
Administrators
Description:
Administration will provide an update to the School Board.
Attachments:
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X. Non-Action Items
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X.A. Policy 408 - Subpoena of a School District Employee
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.B. Policy 420 - Students and Employees with Sexually Transmitted Infections and Diseases and Certain Other Communicable Diseases and Infectious Conditions
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
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X.C. Policy 503 - Student Attendance
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.D. Policy 614 - School District Testing Plan and Procedure
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.E. Policy 620 - Credit for Learning
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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XI. Consent Agenda
Presenter:
Chair Sprandel
Description:
A. May 18, 2023 Regular School Board Meeting
B. June 1, 2023 Study Session
C. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
D. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.
Any items board members wish to have considered as a separate action?E. 2023-24 Resource Training & Solutions Membership F. 2023-24 Minnesota Rural Educators Association (MREA) Membership G. 2023-24 Minnesota School Board Association (MSBA) Membership Dues & Policy Services H. 2023-24 BoardBook Subscription Board approval of consent agenda is needed.
Recommended Motion(s):
To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XII. Treasurer's Report
Presenter:
Nikki Johnson
Description:
Nikki Johnson, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):
To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII. Action Items
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XIII.A. Gifts and Donations
Presenter:
Christopher Kampa
Description:
Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Recommended Motion(s):
To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.B. FY2024 Preliminary Budget
Presenter:
Christopher Kampa
Description:
Public school districts are required to have a budget approved by the School Board by July 1 of each year per Minn. State Statute 123B.77. Projections and planning for the FY 2024 budget started in January and since then have included school board meetings, finance committee meetings, administration team meetings, staff meetings, communication through newsletters and the budget website, and other forums. We have worked diligently to build the preliminary budget. Completing the preliminary budget will complete the second part of our fiscal year financial process (Property Tax Levy - Preliminary Budget - Revised Budget - Annual Financial Audit).
Public school districts are required to maintain financials in different funds, which each serve specific and restricted purposes. The main funds are the General, Food Service, Community Service, and Debt Service funds.
Recommended Motion(s):
To approve the Fiscal Year 2024 Preliminary Budget. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.C. Intent to Purchase School Buses in FY25
Presenter:
Christopher Kampa
Description:
Due to supply chain constraints and inflationary consideration, the school district would like to enter into an agreement to purchase 8 Thomas Type D school buses for approximately $1.2 million. This will allow for delivery in time for the FY2025 school year and lock-in current pricing. Administration requests the school board approval to enter into this transaction.
Recommended Motion(s):
To approve the intent to purchase school buses in FY25. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.D. Local Education Agency Representative
Presenter:
Superintendent Rudolph
Description:
The Local Educational Agency (LEA) Representative will ensure that the school district will maintain compliance with the appropriate federal statutes, regulations, and procedures and will act as the responsible authority in all matters relating to the administration of this improvement plan. The local Board of Education ensures that its designee(s) will periodically update the Board regarding goals, strategies/practices, participate as a member of the school leadership implementation team, and work in collaboration with the Regional Centers of Excellence and/or MDE in support of technical assistance through the Minnesota Statewide System of Support (SSOS) or the Department.
Recommended Motion(s):
To approve Dr. Brenda Damiani as our Local Education Agency Representative. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.E. Teaching and Learning Advisory Year End Report 2022-23
Presenter:
Dr. Brenda Damiani
Description:
Each year, the Teaching and Learning Advisory Committee meets to review programs and curriculum and give feedback to the Director of Teaching and Learning. This presentation summarizes the work of the Teaching and Learning Advisory for the 2022-23 school year.
Recommended Motion(s):
To approve the Teaching and Learning Advisory 2022-23 Year-End Report including recommendations for curriculum pilots and adoptions. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.F. Resolution for Increased Census
Presenter:
Christina Thayer Anderson
Description:
The total community population for Cambridge-Isanti Schools has not been updated since the 2020 census. Because funding for Community Education is based on the total community population, and being that the 2022 demographic numbers as released from State Demographer June 1 show an increase from 31,695 to 33,207 residents, we recommend adoption of this proclamation certifying the increased population count.
RESOLUTION CERTIFYING AN INCREASED CENSUS
WHEREAS, Cambridge-Isanti Schools, Independent School District 911, has experienced an increase in population from the 2020 census figure of 31,695 to the current census figure of 33,207 as determined by the State Demographer.BE IT RESOLVED, by the School Board of Independent School District 911, that the census figure of 33,207 be certified to the State Demographer for approval of use in the 2023 payable 2024 revenue calculations.
Recommended Motion(s):
To adopt the Resolution Certifying an Increased Census. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.G. Nomination of Board Vacancy Appointment
Presenter:
Chair Sprandel
Description:
A school board member vacancy was created on June 19, 2023, due to school board member Gary Hawkins moving out of the Cambridge-Isanti School District and resigning from his term. Per Minn. Stat. § 123B.09, Subd. 5b., a vacancy in the office of school board member must be filled. The board decided on June 1, 2023, to appoint by nomination until a successor can be elected at the November 7, 2023, Special Election to serve out the remainder of Gary Hawkin's term.
The individual appointed must meet the same qualifications as board candidates as outlined in Article VII, Section 6 of the Minnesota Constitution. The requirements include:
APPOINTMENT TO FILL VACANCY: Nomination(s): ________________ Action: ________________ |
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XIII.H. Resolution Filling School Board Member Vacancy by Appointment
Presenter:
Chair Sprandel
Description:
RESOLUTION FILLING SCHOOL BOARD VACANCY BY APPOINTMENT
WHEREAS, a vacancy exists in the office of school board member with a term expiring the first Monday in January, 2025; and WHEREAS, the vacancy occurred more than ninety (90) days prior to the first Tuesday after the first Monday in November in the year the vacancy occurred and prior to the fourth year of the vacant term; NOW THEREFORE BE IT RESOLVED by the School Board of Cambridge-Isanti Schools, Independent School District No. 911, State of Minnesota, as follows: Pursuant to Minnesota Statutes, Section 123B.09, Subd. 5b, __________ is hereby appointed to fill the vacancy and to serve until a successor is elected and qualified. The appointment shall be effective thirty (30) days after the adoption of this resolution unless a valid petition to reject the appointee is filed with the school district clerk pursuant to Minnesota Statutes, Section 123B.09, Subd. 5b(b) within that thirty (30) day time period.
Recommended Motion(s):
To adopt the Resolution Filling School Board Member Vacancy by Appointment. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.I. Policy 203.7 - School Board Compensation Policy
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 203.7 - School Board Compensation Policy as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.J. Policy 206 - Public Participation in School Board Meetings/Complaints About Persons at School Board Meetings and Data Privacy Considerations
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 206 - Public Participation in School Board Meetings/Complaints About Persons at School Board Meetings and Data Privacy Considerations as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.K. Policy 513 - Student Promotion, Retention and Program Design
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 513 - Student Promotion, Retention and Program Design as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.L. Policy 705 - Investment of School Funds
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 705 - Investment of School Funds as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.M. Policy 707 - Transportation of Public School Students
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 707 - Transportation of Public School Students as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.N. Move to Closed Session for Negotiation Strategy Discussion
Presenter:
Chair Sprandel
Description:
Adjourn to Closed Session for Negotiations per § Minnesota Statute 13D.03(b). The governing body of a public employer may by a majority vote in a public meeting decide to hold a closed meeting to consider strategy for labor negotiations, including negotiation strategies or developments or discussion and review of labor negotiations proposals, conducted pursuant to sections 179A.01 to 179A.25.
Recommended Motion(s):
To move to closed session pursuant § Minnesota Statute 13D.03(b). This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.O. Move to Open Session
Presenter:
Chair Sprandel
Description:
The board will return to open session at the conclusion of the closed session
Recommended Motion(s):
To move to open session. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.P. Move to Closed Session for Superintendent Evaluation
Presenter:
Chair Sprandel
Description:
Adjourn to Closed Session for Superintendent Evaluation per § Minnesota Statute 13D.03(b). The governing body of a public employer may by a majority vote in a public meeting decide to hold a closed meeting to consider strategy for labor negotiations, including negotiation strategies or developments or discussion and review of labor negotiations proposals, conducted pursuant to sections 179A.01 to 179A.25.
Recommended Motion(s):
To move to closed session pursuant § Minnesota Statute 13D.03(b). This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.Q. Move to Open Session
Presenter:
Chair Sprandel
Description:
The board will return to open session at the conclusion of the closed session
Recommended Motion(s):
To move to open session. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIV. Adjournment
Presenter:
Chair Sprandel
Description:
Adjourn meeting
Recommended Motion(s):
To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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