May 18, 2023 at 6:30 PM - Regular School Board Meeting
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I. Call Meeting to Order
Presenter:
Chair Sprandel
Description:
The Board Chair will call the meeting to order.
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II. Pledge of Allegiance
Description:
The Board Chair will lead the Pledge of Allegiance.
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III. Roll Call
Presenter:
Chair Sprandel
Description:
The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.
Board Members: Heidi Sprandel, Board Chair
DeEtta Moos, Vice Chair Carri Levitski, Clerk Nikki Johnson, Treasurer Gary Hawkins, Director Kevin Gross, Director Mark Solberg, Director Ex Officio, Dr. Nate Rudolph, Superintendent Krisdilynn Strohmayer-Knutson, Student Representative |
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IV. Approve Agenda
Presenter:
Chair Sprandel
Description:
Once quorum has been established the Board Chair will request approval of the meeting agenda.
Recommended Motion(s):
To approve the meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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V. Communications/Recognition
Presenter:
Dr. Rudolph
Description:
On April 20, Cambridge-Isanti fourth grade students participated in the Math Masters competition at Resource Training and Solutions in Sartell. The Isanti Intermediate/C-I STEAM Team of Victoria Olson, Melanie Nelson, Gage Resler, Brodey Stewart, and Kylie Peterson took first place in the team competition and were awarded a first place plaque. The other Isanti Intermediate/C-I STEAM team who competed finished eleventh. In the individual competition, Kylie Peterson took second place, Brodey Stewart took third place, and Maxx Nordstrom took seventh place and received individual awards. The teams were coached by our Academic Coach Dawn Doyle. We are thrilled to offer this experience to our high-achieving math students and look forward to another great year next year. Congratulations to all of the students who participated!
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VI. School Board Showcase
Presenter:
Early Childhood & Cambridge-Isanti Schools Online
Description:
Early Childhood - Early Childhood Family Education students will be presenting May Baskets to the school board members. Early Childhood Coordinator Kim Goodmanson and Greta Nelson will present about Early Childhood Screening.
Cambridge-Isanti Schools Online - Michelle Glasgow, Krisanne Wessel, and Jeremy Miller will provide an update on Cambridge-Isanti Schools Online.
Attachments:
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VII. Open Forum
Presenter:
Community Members
Description:
An opportunity for members of the community to address the Board.
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VIII. Board Committees
Presenter:
Committee Members
Description:
A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports C. Student Representative Board Report D. School Board Member Good News Report
Attachments:
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IX. Administration Reports
Presenter:
Administrators
Description:
Administration will provide an update to the School Board.
Attachments:
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X. Non-Action Items
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X.A. Policy 203.7 - School Board Compensation Policy
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.B. Policy 206 - Public Participation in School Board Meetings. Complaints About Persons at School Board Meetings and Data Privacy Considerations
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.C. Policy 513 - Student Promotion, Retention and Program Design
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.D. Policy 705 - Investment of School Funds
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.E. Policy 707 - Transportation of Public School Students
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
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XI. Consent Agenda
Presenter:
Chair Sprandel
Description:
A. April 20, 2023 Regular School Board Meeting
B. May 4, 2023 Study Session
C. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
D. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.
Any items board members wish to have considered as a separate action? Board approval of consent agenda is needed.
Recommended Motion(s):
To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XII. Treasurer's Report
Presenter:
Nikki Johnson
Description:
Nikki Johnson, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):
To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII. Action Items
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XIII.A. Gifts and Donations
Presenter:
Christopher Kampa
Description:
Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Recommended Motion(s):
To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.B. FY24 Transportation Diesel Fuel and Gas Bid
Presenter:
Christopher Kampa
Description:
Minnesota Statute 471.3345 Uniform Municipal Contracting Law requires public entities to solicit responses to Requests for Proposals ("RFP") for contracts that exceed $175,000. The RFP was published in the school district paper of record on April 13, 2023. RFP responses were opened publicly on April 26. Beaudry Oil and Propane was the only firm to send a response, which included a $0.03/gallon delivery fee.
Recommended Motion(s):
To award the FY24 Transportation Diesel Fuel and Gas Bid to Beaudry Oil and Propane as the lowest responsible bidder. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.C. Chromebook Purchase for 2023-2024
Presenter:
Christopher Kampa
Description:
For the 2023-24 school year, the district needs to purchase Chromebooks for the 6th grade class and for Riverside Academy, this equates to a need of 525 Chromebooks.
During the month of April, public notice was provided in regards to the competitive bid that was requested for the purchase of the 2023-24 Chromebooks. The details of the request are as follows: Cambridge-Isanti Schools is soliciting a competitive bid for: 525 Non-Touch Models - HP 11 G9 EE model with N4500 Intel Processor, 4GB RAM, and 32 GB of storage 525 Google Admin Licenses 525 GoGuardian 7 Year Licenses Chromebook Case Sealed bid proposals were received up until noon on Thursday, May 4, 2023 at the Education Services Center, 625A Main Street North, Cambridge, MN 55008. There were seven different vendors who submitted sealed bids: Vivacity Tech Bluum Now Micro Virtucom Data Center Warehouse Computer Hardware Inc HPI Education After evaluating each of the received bids, the following vendors, Vivacity Tech, Now Micro, and HPI International were asked to evaluate their bids and make any adjustments by Thursday, May 11 at 9:00 AM. After receiving the adjusted bids, Vivacity Tech is recommended as the lowest responsible bidder.
Recommended Motion(s):
To award the bid to Vivacity Tech as Chromebook vendor for Cambridge-Isanti Schools purchase of the 2023-34 Chromebooks. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.D. Revised 2023-2024 School Year Calendar
Presenter:
Dr. Brenda Damiani
Description:
Cambridge-Isanti Schools is recommending the following adjustments to the 2023-24 school year calendar:
Recommended Motion(s):
To approve the revised 2023-2024 School Year Calendar. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.E. Revised Designated Time and Place for Regular and Special School Board Meetings/Study Sessions for 2023
Presenter:
Superintendent Rudolph
Description:
Currently, School Board Study Sessions begin at 6:00 PM. The proposal is to change the start time to 5:30 PM through the end of 2023. At the January Organizational meeting, the school board will evaluate and approve the start time for 2024.
Recommended Motion(s):
To approve the revised Designated Time and Place for Regular and Special School Board Meetings/Study Sessions for 2023 to reflect a 5:30 PM start time for Study Sessions. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.F. Memorandum of Understanding between C-I Schools and Education Minnesota
Presenter:
Shawn Kirkeide
Description:
For the 2023-24 school year, the Union President will be entitled to a .11 FTE (equivalent of one class period) release time without loss of pay or benefits to conduct the duties as President. The proposed Memorandum of Understanding codifies the agreement by both parties for the 2023-24 school year.
Recommended Motion(s):
To approve the Memorandum of Understanding between C-I Schools and Education Minnesota. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.G. Policy 504 - Student Dress and Appearance
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 504 - Student Dress and Appearance as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.H. Policy 508 - Extended School Year for Certain Students with Individualized Education Programs
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 508 - Extended School Year for Certain Students with Individualized Education Programs as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.I. Policy 509.1 - In-District Open Enrollment
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 509.1 - In-District Open Enrollment as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.J. Policy 808 - Energy Policy
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 808 - Energy Policy as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIV. Adjournment
Presenter:
Chair Sprandel
Description:
Adjourn meeting
Recommended Motion(s):
To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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