April 20, 2023 at 6:30 PM - Regular School Board Meeting
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I. Call Meeting to Order
Presenter:
Chair Sprandel
Description:
The Board Chair will call the meeting to order.
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II. Pledge of Allegiance
Description:
The Board Chair will lead the Pledge of Allegiance.
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III. Roll Call
Presenter:
Chair Sprandel
Description:
The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.
Board Members: Heidi Sprandel, Board Chair
DeEtta Moos, Vice Chair Carri Levitski, Clerk Nikki Johnson, Treasurer Gary Hawkins, Director Kevin Gross, Director Mark Solberg, Director Ex Officio, Dr. Nate Rudolph, Superintendent Krisdilynn Strohmayer-Knutson, Student Representative |
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IV. Approve Agenda
Presenter:
Chair Sprandel
Description:
Once quorum has been established the Board Chair will request approval of the meeting agenda.
Recommended Motion(s):
To approve the meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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V. Communications/Recognition
Presenter:
Christina Thayer Anderson
Description:
Volunteers in our schools engage in many critical activities to support learning and success. To date, nearly 800 volunteers have donated more than 8,000 hours of their time. In addition to assisting in classrooms, supporting family events, and volunteering to serve on committees and interview teams, many community members have also answered the call to meet our students' and families' basic needs. Thank you to all of our volunteers who have committed their time as well as financial donations of clothing, outdoor gear, snacks, and more.
Lastly, we want to recognize our three Volunteer Coordinators who lead this effort. These three team members recruit additional volunteers, communicate regularly with community members, staff, and parents, lead and organize many events within their buildings, and volunteer their own time on top of everything to meet the needs of our staff and students. Thank you to Angela Lindell, Amy Huntley, and Nicki Hasser for their dedication to the success of our students and school community. |
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VI. School Board Showcase
Presenter:
Principal Scott Peterson, Academic Coach Tanya Siedlecki, and several CIS Students
Description:
The Cambridge Intermediate School showcase will provide background and share experiences Cambridge Intermediate School students have in the content area of science. Students will partner up with school board members to provide them with a hands-on opportunity to experience it for themselves.
Attachments:
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VII. Open Forum
Presenter:
Community Members
Description:
An opportunity for members of the community to address the Board.
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VIII. Board Committees
Presenter:
Committee Members
Description:
A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports C. Student Representative Board Report D. School Board Member Good News Report
Attachments:
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IX. Administration Reports
Presenter:
Administrators
Description:
Administration will provide an update to the School Board.
Attachments:
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X. Non-Action Items
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X.A. Policy 504 - Student Dress and Appearance
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.B. Policy 508 - Extended School Year for Certain Students with Individualized Education Programs
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.C. Policy 509.1 - In-District Open Enrollment
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.D. Policy 808 - Energy Policy
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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XI. Consent Agenda
Presenter:
Chair Sprandel
Description:
A. March 23, 2023 Regular School Board Meeting
B. April 13, 2023 Study Session
C. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
D. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.
Any items board members wish to have considered as a separate action? Board approval of consent agenda is needed.
Recommended Motion(s):
To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XII. Treasurer's Report
Presenter:
Nikki Johnson
Description:
Nikki Johnson, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):
To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII. Action Items
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XIII.A. Gifts and Donations
Presenter:
Christopher Kampa
Description:
Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Recommended Motion(s):
To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.B. Health Insurance Provider
Presenter:
Shawn Kirkeide
Description:
Pursuant to the Health Insurance Transparency Act (HITA), we are required to go out for a bid on our health insurance carrier every two years by doing a Request for Proposal (RFP) process. The insurance committee went through this process and analysis this winter and determined that staying with our current provider, United Healthcare, is the best decision for our employees.
Recommended Motion(s):
To approve United Healthcare as the lowest responsible bidder as the district's health insurance provider through FY26. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.C. Health Insurance Premiums for 2023-2024
Presenter:
Shawn Kirkeide
Description:
Since 2016, Cambridge-Isanti Schools has had a self-insured employee health insurance plan that has seen only two minor increases in health insurance costs for employees over that period of time. As a result, employee health insurance premiums have been held flat for multiple years with 0%. However, this year we see a funding gap of over 20%.
Upon recommendation of the District’s Insurance Committee, the Insurance Committee is recommending a 17% increase in total group premiums for FY24 and a plan change that will see a higher out of pocket increase as well as a higher deductible. This will ensure the insurance fund has adequate reserves to cover future claims.
Recommended Motion(s):
To approve Health Premiums with a 17% increase for 2023-2024. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.D. Dental Insurance Premiums for 2023-2024
Presenter:
Shawn Kirkeide
Description:
While the dental plan continues to run very well, we are experiencing increased claims and plan utilization, therefore the insurance committee is recommending a 10% increase to dental premiums for FY 24.
Recommended Motion(s):
To approve Dental Insurance Premiums with a 10% increase for 2023-2024. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.E. Policy 104 - School District Mission Statement
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 104 - School District Mission Statement as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.F. Policy 209 - Code of Ethics
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 209 - Code of Ethics as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.G. Policy 210 - Conflict of Interest - School Board Members
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 210 - Conflict of Interest - School Board Members as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIV. Adjournment
Presenter:
Chair Sprandel
Description:
Adjourn meeting
Recommended Motion(s):
To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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