January 5, 2023 at 6:00 PM - Organizational Meeting

Description:  The Board Chair will call the meeting to order.

Description:  The Board Chair will lead the Pledge of Allegiance.

Description:  The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.

Board Members:

Description:  Once quorum has been established the Board Chair will request approval of the revised meeting agenda.

Description:  The new board members will take the ceremonial oath of office

Description:  Election of Officers will occur at the first meeting of each calendar year.

To approve the District Reorganization of School Board for 2023 as follows:

ELECTION OF

Description:  The board will discuss Committee Assignments for 2023.

Description: 

2023 School Board Meeting Schedule
*All meetings are held in ESC 121A&B unless otherwise noted
Month	Regular Board Meeting	Special Board Meeting / Study Sessions
January	Thursday, January 19, 2023 6:30 p.m.
February	Thursday, February 23, 2023 6:30 p.m	Thursday, February 2, 2023 6:00 p.m. - Board Study Session
March	Thursday, March 23, 2023 6:30 p.m.	Thursday, March 2, 2023 6:00 p.m. - Board Study Session
April	Thursday, April 20, 2023 6:30 p.m.	Thursday, April 13, 2023 6:00 p.m. - Board Study Session
May	Thursday, May 18, 2023 6:30 p.m.	Thursday, May 4, 2023 6:00 p.m. - Board Study Session
June	Thursday, June 22, 2023 6:30 p.m.	Thursday, June 1, 2023 6:00 p.m. - Board Study Session
		Friday, June 9, 2023 7:00 p.m. - Commencement - CIHS Gym
July	Thursday, July 20, 2023 6:30 p.m.
August	Thursday, August 24, 2023 6:30 p.m.	Thursday, August 3, 2023 6:00 p.m. - Board Study Session
September	Thursday, September 21, 2023 6:30 p.m.	Thursday, September 7, 2023 6:00 p.m. - Board Tour
October	Thursday, October 12, 2023 6:30 p.m.	Thursday, October 5, 2023 6:00 p.m. - Board Study Session
November	Thursday, November 16, 2023 6:30 p.m.	Thursday, November 2, 2023 6:00 p.m. - Board Study Session
December	Thursday, December 14, 2023 6:30 p.m.	Thursday, December 7, 2023 6:00 p.m. - Board Study Session
January 2023		Thursday, January 4, 2024 6:00 p.m. - Organizational Meeting

Description:  Administration recommends the Board approve Rupp, Anderson, Squires & Waldspurger, P.A. as the School District Attorney, but also allow administration to utilize services from other firms depending upon the nature of the issue. This would include local firms for land transactions, facility leases, easements, etc.

Description:  The tables below show the Index Price for the Isanti-Chisago County Star and the County News Review, as well as the distribution of newspapers in the Cambridge-Isanti Schools Area. Both newspapers post legal notices on their web-sites for no additional charge.

Isanti-Chisago County Star	Quote		Formula
Line length in pica (12 pts per pica)	9.56		9.56	x	12	=	114.72
Font point type	7
Lines per inch in your legals	9		9	x	114.72	=	1032.48
Length in lower case alphabet in points	90		1032.48	/	90	=	11.47
Cost per inch for legals	2.10		2.10	/	11.47	=	0.183
Index Price	0.183

 

County News Review	Quote		Formula
Line length in pica (12 pts per pica)	9.33		9.33	x	12	=	111.96
Font point type	7
Lines per inch in your legals	9		9	x	111.96	=	1007.64
Length in lower case alphabet in points	90		1007.64	/	90	=	11.196
Cost per inch for legals	1.99		1.99	/	11.196	=	0.1778
Index Price	0.180

Description:  Administration recommends the designation of First Bank & Trust as the official bank depository. Secondary depositories are Minnesota School District Liquid Asset Fund Plus, PFM, and US BankCorp NA.

Prior to naming the official depositories, any School Board member who has stock or any other financial interest in a bank located within the boundaries of the school district, other than regular account, must make this fact a matter of public record.

Description:  Administration requests the approval of the following individuals to be given the authority to transfer funds as listed below:

1. Authority to transfer MSDLAF (Minnesota School District Liquid Asset Fund) Plus Funds:
   • Director of Finance and Operations
   • Accountant
   • School Finance Specialist I
2. Authority to transfer funds between local banks:
   • Director of Finance and Operations
   • Accountant
   • School Finance Specialist I
   • School Board Chair
   • School Board Treasurer
   • School Board Clerk
3. Authority to open and close accounts:
   • Director of Finance and Operations
   • Accountant
   • School Finance Specialist I

Description:  The district is required to authorize the use of facsimile signatures for purposes of conducting financial affairs. The following resolution is recommended:

BE IT RESOLVED BY CAMBRIDGE-ISANTI SCHOOLS, as follows:

1. Pursuant to MS 47.41, the School Board of Cambridge-Isanti Schools and the Chairperson, Clerk, and Treasurer thereof, who are authorized to sign checks, drafts, vouchers, or any others from public funds, hereby authorize the school district depository banks to honor any such instrument bearing facsimile signature of and to charge the same on the account on which drawn as fully as though the same bore the manually written signature of such officers.
2. Pursuant to MS 47.42, the School Board of Cambridge-Isanti Schools approves the use of facsimile signatures and shall insure the depositors against the loss of any public funds withdrawn upon unauthorized use of such facsimile signature and the officers or other personnel shall not be personally liable for loss, if any, resulting from the use of any facsimile signature unless the loss occurs by reason of his/her own wrongful act.
3. The Clerk is hereby authorized and directed to furnish the school district depository with a copy of this resolution and the school district officers and said depositories are hereby authorized and directed to make the necessary arrangements for the use of facsimile signatures hereafter.

Description:  Minnesota Statute 123B.52, Subd. 2 permits the Board to pass a resolution authorizing the Superintendent and the Director of Finance and Operations to sign purchase orders and certain contracts. Otherwise, all orders would have to be signed by the Board Officers. It is recommended by administration that the following resolution be passed:

"The Board of Education for Cambridge-Isanti Schools hereby authorizes the Superintendent of Schools and the Director of Finance and Operations to sign contracts and purchase orders for goods and services contained within the Board approved budget. Nevertheless, specific Board authorization and compliance with bid requirements are required for transactions in amounts greater than the minimum amount for which bids are required."

Description:  Minnesota Statute 123B.52 states that prior to accepting bids on items in excess of statute limits the Board shall advertise in designated newspaper. The following is a resolution which would authorize administration to develop specifications and solicit bids for Board review of those items approved by the Board in the budget.

"The Board of Education for Cambridge-Isanti Schools hereby authorizes the administration to develop specifications and solicit bids on items which need, by statute limit, to be bid. This authorization is limited to items having been approved in the budget process. The Board retains authority to review all bids and accept or reject any or all bids based on that review."

Description:  Mark Solberg has been working as a substitute teacher in Cambridge-Isanti Schools. Based on M.S. 123B.195, a school board member may continue to be employed by the school district in accordance with Policy 210. Your action to approve Mark Solberg’s employment as a substitute teacher for the 2022-23 school year, within the statute of limitations, is recommended.

Description:  Adjourn meeting