December 15, 2022 at 6:30 PM - Regular School Board Meeting
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I. Call Meeting to Order
Presenter:
Chair Hitchings
Description:
The Board Chair will call the meeting to order.
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II. Pledge of Allegiance
Description:
The Board Chair will lead the Pledge of Allegiance.
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III. Roll Call
Presenter:
Chair Hitchings
Description:
The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.
Board Members: Tim Hitchings, Board Chair
Aaron Berg, Vice Chair Lynn Wedlund, Clerk Heidi Sprandel, Treasurer Gary Hawkins, Director Nikki Johnson, Director Carri Levitski, Director Ex Officio, Dr. Nate Rudolph, Superintendent Krisdilynn Strohmayer-Knutson, Student Representative |
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IV. Approve Agenda
Presenter:
Chair Hitchings
Description:
Once quorum has been established the Board Chair will request approval of the meeting agenda.
Recommended Motion(s):
To approve the meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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V. Communications/Recognition
Presenter:
Superintendent Rudolph
Description:
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VI. School Board Showcase
Presenter:
Jeremy Miller, Krisanne Wessel, Hannah Hollmann, and Michelle Glasgow
Description:
The December Showcase will be presented by the Cambridge-Isanti Online leadership team and will provide an update and highlights of the program.
Attachments:
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VII. Open Forum
Presenter:
Community Members
Description:
An opportunity for members of the community to address the Board.
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VIII. Board Committees
Presenter:
Committee Members
Description:
A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports C. Student Representative Board Report D. School Board Member Good News Report
Attachments:
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IX. Administration Reports
Presenter:
Administrators
Description:
Administration will provide an update to the School Board.
Attachments:
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X. Non-Action Items
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X.A. 2023-2024 School Calendars
Presenter:
Dr. Brenda Damiani
Description:
Cambridge-Isanti Schools strives to develop a school calendar supporting continuous student learning and professional development for staff. A committee of district employees commenced in October to review previous calendars and discuss feedback as they developed the 2023-24 school year calendar.
The C-I Schools Calendar Committee made their recommendation based on the following:
Attachments:
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X.B. Policy 410 - Family and Medical Leave Policy
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.C. Policy 514 - Bullying Prohibition Policy
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.D. Policy 524 - Internet Acceptable Use and Safety Policy
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.E. Policy 534 - Unpaid Meal Charges
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.F. Policy 722 - Public Data Requests
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.G. Policy 806 - Crisis Management Policy
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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XI. Consent Agenda
Presenter:
Chair Hitchings
Description:
A. December 1, 2022 Study Session
B. December 1, 2022 Special Sessions C. December 1, 2022 Truth in Taxation D. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
E. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.
Any items board members wish to have considered as a separate action? Board approval of consent agenda is needed.
Recommended Motion(s):
To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XII. Treasurer's Report
Presenter:
Heidi Sprandel
Description:
Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):
To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII. Action Items
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XIII.A. November 17, 2022 Meeting Minutes
Presenter:
Superintendent Rudolph
Description:
The November 17, 2022 Board Meeting Minutes have been moved from the consent agenda to an action item to amend the start dates of the term of office for newly elected board members. On November 17, the board approved the Resolution Authorizing Issuance of Certificates of Election and Directing the School District Clerk to Perform Other Election Related Duties which stated that the terms of new board members would begin on the first Thursday in January. According to Minn. Stat. 123B.09 Sect. 1, the term of office for board members should begin on the first Monday in January.
Recommended Motion(s):
To approve the November 17, 2022 Board Meeting Minutes with an amendment that reflects the correct term start date for newly elected board members as the first Monday in January. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.B. Gifts and Donations
Presenter:
Christopher Kampa
Description:
Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Recommended Motion(s):
To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.C. Final 2022 Payable 2023 Property Tax Levy
Presenter:
Christopher Kampa
Description:
Upon Board approval of the preliminary 2022 payable 2023 property tax levy in September, and according to MN state statute, we certified the preliminary levy with Isanti County. Minnesota state statute requires municipalities to hold a Truth in Taxation meeting, which was held on December 1, 2022. The final levy that you will find on the following pages is the same information that was shared at that meeting.
After approval of the final property tax levy, we will certify it with Isanti County. The final 2022 payable 2023 property tax levy total is $15,122,284 which is a 3.0% increase from the prior year levy. Detailed information on our property tax levy and the process by which it is created can be found on our webpage.
Recommended Motion(s):
To approve the Final 2022 Payable 2023 Property Tax Levy. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.D. Resolution Establishing Combined Polling Places for 2023
Presenter:
Superintendent Rudolph
Description:
Election law requires school districts to approve a resolution to combine polling places. That resolution must be approved by December 31st of each year.
The board must designate the combined polling place (or places) they would use in the future calendar year and notify county auditor(s) by sending them a copy of the resolution. Combined polling places must be a location currently designated for use by a county or municipality. The recommendation is to use Cambridge Fire Hall within the City of Cambridge as Precinct 1 and Isanti Community Center within the City of Isanti as Precinct 2. The Resolution Establishing Combined Polling Places for 2023 specifies which precincts would vote at each of the two designated polling locations. These combined polling locations would be used for a special election not held in conjunction with local governing units. Special elections are often times used when a district needs to fill a school board member vacancy during a non-general election year. Administration recommends the board adopt the Resolution Establishing Combined Polling Places for 2023.
Recommended Motion(s):
To adopt Resolution Establishing Combined Polling Places for Certain
Multiple Precincts and Designating Voting Hours for School
District Elections When No Other Election Is Being Held in The
School District. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.E. 2023-2024 CIHS Registration Guide
Presenter:
Assistant Principal Elizabeth Young
Description:
Each year, the staff and administration review the high school course offerings, enrollment preferences, graduation rules, and post-secondary enrollment guidelines. Upon review, CIHS administrators propose changes to the Teaching and Learning Department to best meet the curriculum and instruction needs of students. Elizabeth Young, Assistant Principal at Cambridge-Isanti High School, will give a brief presentation regarding the Student Registration Guide for 2023-24 and request approval for the proposed changes.
Cambridge-Isanti High School Registration Guide 2023-2024 Request for Changes - DECEMBER 2022 SUMMARY OF CHANGES
DETAILS OF CHANGES
Compiled by Elizabeth Young 11/14/22
Recommended Motion(s):
To approve the 2023-2024 Cambridge-Isanti High School Course Guide. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.F. Strategic Plan
Presenter:
Superintendent Rudolph
Description:
In March, 2022 the School Board directed the administration to commission a Strategic Planning Task Force to update the District’s Strategic Plan. The last plan was developed in 2014.
During the spring, the District announced the update of our Strategic Plan and invited community involvement. The Strategic Planning Task Force was a team of 40 people who represented certified and non-certified staff, school board, administrators, parents, community and students. The Strategic Planning Task Force met four times over the summer. In August, the draft Strategic Plan was released for public review. During September, the draft plan to was communicated in multiple ways:
The district collected feedback and comments on the plan. Among the responses:
The Strategic Plan is intended to align district initiatives and guide the focus of the district over the next three years. At this time, the Board is not committing resources or assigning the work of the plan. If adopted, resourcing specific action plans will become part of the District’s annual budget process beginning in January each year. Once adopted, the administration will develop an implementation plan to spread the work over the next three years.
Recommended Motion(s):
Adopt the updated Strategic Plan, including Mission, Beliefs, Objectives, Parameters, and Strategies. Action Plans are accepted, pending the district's annual budgeting process. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.G. Policy 413 - Harassment and Violence
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 413 - Harassment and Violence as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.H. Policy 415 - Mandated Reporting of Maltreatment of Vulnerable Adults
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 415 - Mandated Reporting of Maltreatment of Vulnerable Adults as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.I. Policy 506 - Student Discipline
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 506 - Student Discipline as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.J. Policy 616 - School District System Accountability
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 616 - School District System Accountability as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.K. Policy 709 - Student Transportation Safety Policy
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 709 - Student Transportation Safety Policy as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIV. Adjournment
Presenter:
Chair Hitchings
Description:
Adjourn meeting
Recommended Motion(s):
To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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