November 17, 2022 at 6:30 PM - Regular School Board Meeting
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I. Call Meeting to Order
Presenter:
Chair Hitchings
Description:
The Board Chair will call the meeting to order.
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II. Pledge of Allegiance
Description:
The Board Chair will lead the Pledge of Allegiance.
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III. Roll Call
Presenter:
Chair Hitchings
Description:
The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.
Board Members: Tim Hitchings, Board Chair
Aaron Berg, Vice Chair Lynn Wedlund, Clerk Heidi Sprandel, Treasurer Gary Hawkins, Director Nikki Johnson, Director Carri Levitski, Director Ex Officio, Dr. Nate Rudolph, Superintendent Krisdilynn Strohmayer-Knutson, Student Representative |
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IV. Approve Revised Agenda
Presenter:
Chair Hitchings
Description:
Once quorum has been established the Board Chair will request approval of the meeting agenda.
Recommended Motion(s):
To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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V. Communications/Recognition
Presenter:
Dr. Rudolph
Description:
The recipient of a recent award will be announced.
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VI. School Board Showcase
Presenter:
Principal Rhonda Malecha
Description:
Cambridge Primary School (CPS) will be presenting the November Showcase. The showcase focus will be on a community partnership that promotes literacy and fosters the love of reading.
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VII. Open Forum
Presenter:
Community Members
Description:
An opportunity for members of the community to address the Board.
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VIII. Board Committees
Presenter:
Committee Members
Description:
A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports C. Student Representative Board Report D. School Board Member Good News Report
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IX. Administration Reports
Presenter:
Administrators
Description:
Administration will provide an update to the School Board.
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X. Non-Action Items
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X.A. Bluejacket Educational Foundation Introduction
Presenter:
Dr. Fred Nolan
Description:
Dr. Fred Nolan will be presenting about the newly formed Bluejacket Educational Foundation, a permanent endowment fund that seeks to support the education and activities of students served by the Cambridge-Isanti School District.
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X.B. Policy 413 - Harassment and Violence
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
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X.C. Policy 415 - Mandated Reporting of Maltreatment of Vulnerable Adults
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
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X.D. Policy 506 - Student Discipline
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
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X.E. Policy 616 - School District System Accountability
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
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X.F. Policy 709 - Student Transportation Safety Policy
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
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XI. Consent Agenda
Presenter:
Chair Hitchings
Description:
A. October 13, 2022 Regular School Board Meeting
B. November 3, 2022 Study Session
C. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
D. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.
E. 2021-22 Community Education Director Contract Any items board members wish to have considered as a separate action? Board approval of consent agenda is needed.
Recommended Motion(s):
To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XII. Treasurer's Report
Presenter:
Heidi Sprandel
Description:
Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):
To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII. Action Items
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XIII.A. Gifts and Donations
Presenter:
Christopher Kampa
Description:
Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Recommended Motion(s):
To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.B. Resolution Canvassing Returns of Votes of the 2022 School District General Election
Presenter:
Lynn Wedlund
Description:
The school district board serves as a canvassing board for school district elections. The board must meet to canvass the returns and declare the results between the third and tenth day after the general election. The board has seen the results of the attached canvassed votes and administration is recommending the resolution be adopted.
Recommended Motion(s):
To adopt the Resolution Canvassing Returns of Votes of School District General Election. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.C. Resolution Authorizing Issuance of Certificates of Election and Directing the School District Clerk to Perform Other Election Related Duties
Presenter:
Superintendent Rudolph
Description:
After the time for the recounts and contesting election results has passed, and after contests have been resolved, and after confirming that all required campaign financial reports due from the successful candidate are on file, the clerk shall issue a certificate of election to the successful candidate.
Administration recommends the board adopt the revised Resolution Authorizing District Clerk to issue Certificates of Election and perform other Election related duties as necessary.
Recommended Motion(s):
To adopt the Resolution Authorizing Issuance of Certificates of Election and Directing the School District Clerk to Perform other Election Related Duties. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.D. 2021-2023 Director of Student Support Services Contract
Presenter:
Chair Hitchings
Description:
The Cambridge-Isanti Schools' Director of Student Support Services and the School District reached a tentative agreement on November 1, 2022. The agreement includes increased salary and minor language changes and stays within board parameters. Administration recommends the approval of the 2021-2023 Director of Student Support Services Contract.
Recommended Motion(s):
To approve the 2021-2023 Director of Student Support Services Contract. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.E. 2021-2023 Director of Admin Services and Human Resources Contract
Presenter:
Chair Hitchings
Description:
The Cambridge-Isanti Schools' Director of Admin Services and Human Resources and the School District reached a tentative agreement on November 1, 2022. The agreement includes increased salary and minor language changes and stays within board parameters. Administration recommends the approval of the 2021-2023 Director of Admin Services and Human Resources Contract.
Recommended Motion(s):
To approve the 2021-2023 Director of Admin Services and Human Resources Contract. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.F. 2021-2023 Director of Finance and Operations Contract
Presenter:
Chair Hitchings
Description:
The Cambridge-Isanti Schools' Director of Finance and Operations and the School District reached a tentative agreement on November 15, 2022. The agreement includes increased salary and minor language changes and stays within board parameters. Administration recommends the approval of the 2021-2023 Director of Finance and Operations Contract.
Recommended Motion(s):
To approve the 2021-2023 Director of Finance and Operations Contract. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.G. 2021-2023 Director of Teaching and Learning Contract
Presenter:
Chair Hitchings
Description:
The Cambridge-Isanti Schools' Director of Teaching and Learning and the School District reached a tentative agreement on November 15, 2022. The agreement includes increased salary and minor language changes and stays within board parameters. Administration recommends the approval of the 2021-2023 Director of Teaching and Learning Contract.
Recommended Motion(s):
To approve the 2021-2023 Director of Teaching and Learning Contract. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.H. Policy 102 - Equal Educational Opportunity
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 102 - Equal Educational Opportunity as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.I. Policy 301 - School District Administration
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 301 - School District Administration as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.J. Policy 714 - Fund Balance Policy
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 714 - Fund Balance Policy as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.K. Policy 802 - Disposition of Obsolete Equipment and Material
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 802 - Disposition of Obsolete Equipment and Material. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.L. Policy 809 - Unmanned Aerial Vehicle (Drone) Policy
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 809 - Unmanned Aerial Vehicle (Drone) Policy. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIV. Adjournment
Presenter:
Chair Hitchings
Description:
Adjourn meeting
Recommended Motion(s):
To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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