October 13, 2022 at 6:30 PM - Regular School Board Meeting
| Agenda | |||||||||||||||||||||||||||||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
I. Call Meeting to Order
Presenter:
Chair Hitchings
Description:
The Board Chair will call the meeting to order.
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
II. Pledge of Allegiance
Description:
The Board Chair will lead the Pledge of Allegiance.
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
III. Roll Call
Presenter:
Chair Hitchings
Description:
The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.
Board Members: Tim Hitchings, Board Chair
Aaron Berg, Vice Chair Lynn Wedlund, Clerk Heidi Sprandel, Treasurer Gary Hawkins, Director Nikki Johnson, Director Carri Levitski, Director Ex Officio, Dr. Nate Rudolph, Superintendent Jillian Edblad, Student Representative |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
IV. Approve Revised Agenda
Presenter:
Chair Hitchings
Description:
Once quorum has been established the Board Chair will request approval of the meeting agenda.
Recommended Motion(s):
To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
V. Communications/Recognition
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
VI. School Board Showcase
Presenter:
Principals Chad Gerlach & Randy Pauly
Description:
The 2018-19 school year found C-I Middle Schools providing a significant level of project-based technical and career education opportunities. Dynamic programs, including MNC STEAM, MakerSpace, Project Lead the Way (PLTW), 21st Century Technology, and Career Exploration, were intended to improve the engagement level of middle school learners with programs that increased their skills, ideas, and goals for high school and beyond.
The ensuing four years of budget cuts, totaling $8.5 million, the reality of being a district in the bottom 7% in the state per-pupil funding, coupled with a worldwide pandemic have had a dramatic effect on programming, class size, and scheduling at all levels. This impact on the middle level was especially profound with the reduction and elimination of many of these opportunities. November 2022 marks one year since the passing of the Cambridge-Isanti Schools Referendum. The passing of both questions on the referendum have directly impacted our students. This was our chance to support our students, reduce class sizes, hire and retain high-quality teachers, offer more career and technical education opportunities, and increase support for all students. The October Middle Level School Board Showcase takes a reflective look at how the passing of the November 2021 referendum has positively impacted our students along with remaining true to our two voter-approved referendum questions.
Attachments:
()
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
VII. Open Forum
Presenter:
Community Members
Description:
An opportunity for members of the community to address the Board.
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
VIII. Board Committees
Presenter:
Committee Members
Description:
A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports C. Student Representative Board Report D. School Board Member Good News Report
Attachments:
()
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
IX. Administration Reports
Presenter:
Administrators
Description:
Administration will provide an update to the School Board.
Attachments:
()
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
X. Non-Action Items
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
X.A. Policy 102 - Equal Educational Opportunity
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
()
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
X.B. Policy 301 - School District Administration
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
()
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
X.C. Policy 534 - Unpaid Meal Charges
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
()
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
X.D. Policy 714 - Fund Balance Policy
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
()
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
X.E. Policy 802 - Disposition of Obsolete Equipment and Material
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
()
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
X.F. Policy 809 - Unmanned Aerial Vehicle (Drone) Policy
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
()
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
XI. Consent Agenda
Presenter:
Chair Hitchings
Description:
A. September 22, 2022 Regular School Board Meeting
B. October 6, 2022 Study Session
C. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
D. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.
Any items board members wish to have considered as a separate action? Board approval of consent agenda is needed.
Recommended Motion(s):
To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
()
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
XII. Treasurer's Report
Presenter:
Heidi Sprandel
Description:
Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):
To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
()
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
XIII. Action Items
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
XIII.A. Gifts and Donations
Presenter:
Christopher Kampa
Description:
Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Recommended Motion(s):
To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
XIII.B. 2022-23 Minnesota State High School League Foundation Fund Request
Presenter:
Matt Braaten
Description:
FORM A
RESOLUTION OF GOVERNING BOARD SUPPORTING FORM A APPLICATION TO MINNESOTA STATE HIGH SCHOOL LEAGUE FOUNDATION WHEREAS, the Minnesota State High School League Foundation was formed to provide support for Minnesota's high school youth to participate in athletics and fine arts; WHEREAS, the Governing Board of Cambridge-Isanti Schools recognizes the value of student participation in extracurricular activities; and WHEREAS, the MSHSL Foundation is offering grants and funding to assist schools ·in recognizing, promoting and funding extracurricular participation by high school students in athletic and fine arts programs. THEREFORE, BE IT RESOLVED, that the Governing Board of Cambridge-Isanti Schools supports the school's application to the Minnesota State High School League Foundation for a FORM A grant to offset student activity fees.
Recommended Motion(s):
To adopt resolution to request Minnesota State High School League Foundation funds for the 2022-23 school year. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
XIII.C. 2021-2023 Administrator, Director, Manager Contract
Presenter:
Chair Hitchings
Description:
The Cambridge-Isanti Schools Administrator, Director, Manager Group, and the School District reached a tentative agreement on September 21, 2022. The agreement includes increased salary and minor language changes and stays within board parameters. The Administrator, Director, Manager Group voted on and passed the agreement on the same date. Administration recommends the approval of the 2021-2023 Administrator, Director, Manager Contract.
Recommended Motion(s):
To approve the 2021-2023 Administrator, Director, Manager Contract. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
XIII.D. Policy 401 - Equal Employment Opportunity
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 401 - Equal Employment Opportunity as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
()
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
XIII.E. Policy 421 - Gifts to Employees and School Board Members
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 421 - Gifts to Employees and School Board Members as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
()
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
XIII.F. Policy 424 - License Status
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 424 - License Status as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
()
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
XIII.G. Policy 425 - Staff Development
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 425 - Staff Development as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
()
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
XIII.H. Policy 810 - Information Security Policy
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed adding Policy 810 - Information Security Policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the attached policy.
Recommended Motion(s):
To approve Policy 810 - Information Security Policy as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
()
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
XIII.I. Move to Closed Session
Presenter:
Chair Hitchings
Description:
The purpose of the closed session is to review and discuss private employment information in the form of Superintendent Goals pursuant to Minnesota Statute § 13D.05, Subd. 3.
Recommended Motion(s):
To move to closed session pursuant to Minnesota Statute § 13D.05, Subd. 3. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
XIII.J. Move to Open Session
Presenter:
Chair Hitchings
Description:
The board will return to open session at the conclusion of the closed session
Recommended Motion(s):
To move to open session. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
XIV. Adjournment
Presenter:
Chair Hitchings
Description:
Adjourn meeting
Recommended Motion(s):
To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
|
