July 21, 2022 at 6:30 PM - Regular School Board Meeting
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I. Call Meeting to Order
Presenter:
Chair Hitchings
Description:
The Board Chair will call the meeting to order.
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II. Pledge of Allegiance
Description:
The Board Chair will lead the Pledge of Allegiance.
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III. Roll Call
Presenter:
Chair Hitchings
Description:
The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.
Board Members: Tim Hitchings, Board Chair
Aaron Berg, Vice Chair Lynn Wedlund, Clerk Heidi Sprandel, Treasurer Gary Hawkins, Director Nikki Johnson, Director Carri Levitski, Director Ex Officio, Dr. Nate Rudolph, Superintendent Krisdilynn Strohmayer-Knutson, Student Representative |
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IV. Approve Revised Agenda
Presenter:
Chair Hitchings
Description:
Once quorum has been established the Board Chair will request approval of the meeting agenda.
Recommended Motion(s):
To approve the meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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V. Communications/Recognition
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VI. School Board Showcase
Presenter:
Ray Sperl and Nate Huff
Description:
The July School Board Showcase will highlight both the Information Technology and Food Service Departments.
Attachments:
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VII. Open Forum
Presenter:
Community Members
Description:
An opportunity for members of the community to address the Board.
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VIII. Board Committees
Presenter:
Committee Members
Description:
A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports C. Student Representative Board Report D. School Board Member Good News Report
Attachments:
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IX. Administration Reports
Presenter:
Administrators
Description:
Administration will provide an update to the School Board.
Attachments:
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X. Non-Action Items
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X.A. Policy 205 - Open Meetings and Closed Meetings
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Attachments:
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X.B. Policy 206 - Public Participation in School Board Meetings/Complaints About Persons at School Board Meetings and Data Privacy Considerations
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Attachments:
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X.C. Policy 624 - Online Learning Options
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Attachments:
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X.D. Policy 908 - American Indian Committee
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Attachments:
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X.E. Policy 909 - Relations with Colleges and Universities
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Attachments:
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XI. Consent Agenda
Presenter:
Chair Hitchings
Description:
A. June 23, 2022 Regular School Board Meeting
B. July 19, 2022 Study Session C. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
D. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.
E. 2021-23 Principals Contract Any items board members wish to have considered as a separate action? Board approval of consent agenda is needed.
Recommended Motion(s):
To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XII. Treasurer's Report
Presenter:
Heidi Sprandel
Description:
Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):
To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII. Action Items
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XIII.A. Gifts and Donations
Presenter:
Christopher Kampa
Description:
Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Recommended Motion(s):
To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.B. FY2024 Long-Term Facilities Maintenance Ten-Year Plan
Presenter:
Christopher Kampa
Description:
Minnesota Statutes, section 123B.595, establishes the Long-Term Facilities Maintenance ("LTFM") Revenue program. School districts are required to annually update their LTFM ten-year plan and sumbit the board approved plan to the commissioner for approval by July 31.
The plan submission includes revenue projections, expense projections, and a statement of assurances. Existing maintenance plans were used to complete the 10-year expenditure plan, including paving, roofing, flooring, painting, and more. The 10-year revenue projection plan is based on the revenue formula, which is $380 per adjusted pupil unit times the lessor of one or the ratio of the district’s average building age to 42 years. The projected adjusted pupil units are based on 10 years of historical pupil data. The Statement of Assurances requires the district to affirm we are aware of and are abiding by the State Statutes and MDE guidance on allowable expenditures. For the 2022 payable 2023 property tax levy, the plan must be approved before the proposed levy is certified in September 2022.
Recommended Motion(s):
To approve the FY2024 Long-Term Facilities Maintenance Ten-Year Plan. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.C. Code of Conduct and Student Handbooks
Presenter:
Dr. Brenda Damiani
Description:
During the 2021-22 school year, the Cambride-Isanti District PBIS Team met several times to create a District Code of Conduct that outlines student rights and responsibilities, systems of support, and standards of student behavior. The Code of Conduct contains links to the Student Handbooks that are aligned to the Code of Conduct. Each school or program has updated its Student Handbook for the 2022-23 school year.
Recommended Motion(s):
Recommendation to approve the Cambridge-Isanti Code of Conduct and Student Handbooks for the 2022-23 school year. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.D. Washington DC Trip
Presenter:
Dr. Brenda Damiani
Description:
Each spring, Cambridge-Isanti middle school students are given the opportunity to participate in an Educational Field trip and guided tour of our nation’s capital. Along the way, students will visit major historical landmarks such as the Smithsonian Museums, the Washington Monument, and Mount Vernon. They will also visit historically significant sites such as the Jefferson, Lincoln, and F.D.R. Memorials, and honor our nation’s heroes at the Vietnam Veterans Memorial and Arlington National Cemetery. The dates of the trip are March 30 - April 1, 2023 This truly is the chance of a lifetime for students to experience the tradition and history of Washington D.C.
Recommended Motion(s):
Recommend approval of the Middle School Educational Field Trip to Washington D.C. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.E. Resource Training & Solutions Membership for 2022-23
Presenter:
Superintendent Rudolph
Description:
Resource Training & Solutions supports school districts by providing resources, expertise, and a strong support network.
2022-23 Associate Membership Dues: $875 Renewal Period: July 1, 2022 - June 30, 2023
Recommended Motion(s):
To approve the Resource Training and Solutions Membership Renewal for 2022-23. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.F. Designation of Identified Official with Authority for the MDE External User Access Recertification System
Presenter:
Superintendent Rudolph
Description:
Designation of Identified Official with Authority for the MDE External User Access Recertification System
The Minnesota Department of Education (MDE) requires that school districts annually designate an Identified Official with Authority to comply with the MNIT Enterprise Identity and Access Management Standard which states that all user access rights to Minnesota stat systems must be reviewed and recertified at least annually. The Identified Official with Authority will assign job duties and authorize external user’s access to MDE secure systems for their local education agency (LEA). The Board recommends to authorize Nathan Rudolph to act as the Identified Official with Authority (IOwA) and Amy Sachs to act as the IOwA to add and remove names only for Cambridge-Isanti Public School District 0911-01.
Recommended Motion(s):
To approve Dr. Nathan Rudolph as the Identified Official with Authority and Amy Sachs to act as the Identified Official with Authority to add and remove names only to Cambridge-Isanti Public School District 0911-01. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.G. 2022-23 Minnesota State High School League (MSHSL) Membership
Presenter:
Matt Braaten
Description:
Cambridge-Isanti Schools has been a long-time member of the Minnesota State High School League (MSHSL). The MSHSL provides opportunities for our students to develop character, strength and perseverance that allows them to flourish in school and beyond.
Recommended Motion(s):
To approve the 2022-23 Resolution for Membership in the Minnesota State High School League. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.H. Athletics Agreement between Cambridge-Isanti Schools and Art & Science Academy
Presenter:
Matt Braaten
Description:
The Art & Science Academy and Cambridge-Isanti Schools would like to continue to accept the 7th and 8th grade Art & Science Academy students into the athletic and/or activity programs listed in the agreement at the rates listed (per participant). Arts & Science Academy agrees that transportation to the athletic or activity program is not part of this agreement.
This agreement would be in effect for the 2022-2023 school year.
Recommended Motion(s):
To approve the 2022-2023 Athletics Agreement between Cambridge-Isanti Schools and Art & Science Academy. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.I. Athletics Agreement between Cambridge-Isanti Schools and Cambridge Christian School
Presenter:
Matt Braaten
Description:
Cambridge Christian School and Cambridge-Isanti Schools would like to continue to accept the 7th and 8th grade Cambridge Christian School students into the athletic and/or activity programs listed in the agreement at the rates listed (per participant). Cambridge Christian School agrees that transportation to the athletic or activity program is not part of this agreement.
This agreement would be in effect for the 2022-2023 school year.
Recommended Motion(s):
To approve the 2022-2023 Athletics Agreement between Cambridge-Isanti Schools and Cambridge Christian School. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.J. Policy 528 - Student, Family and Marital Status Nondiscrimination
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Recommended Motion(s):
To approve Policy 528 Student, Parental, Family and Marital Status Nondiscrimination as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.K. Policy 611.1 - Private and Parochial School Shared Services
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Recommended Motion(s):
To approve Policy 611.1 Private and Parochial School Shared Services as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.L. Policy 901 - Community Education
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Recommended Motion(s):
To approve Policy 901 - Community Education as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.M. Policy 903.1 - Sales Calls and Demonstrations
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Recommended Motion(s):
To approve Policy 903.1 - Sales Calls and Demonstrations as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.N. Policy 906 - Community Notification of Predatory Offenders
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Recommended Motion(s):
To approve Policy 906 - Community Notification of Predatory Offenders as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.O. Move to Closed Session for Superintendent Evaluation.
Presenter:
Chair Hitchings
Description:
Adjourn to Closed Session for Negotiations per § Minnesota Statute 13D.03(b). The governing body of a public employer may by a majority vote in a public meeting decide to hold a closed meeting to consider strategy for labor negotiations, including negotiation strategies or developments or discussion and review of labor negotiations proposals, conducted pursuant to sections 179A.01 to 179A.25.
Recommended Motion(s):
To move to closed session pursuant § Minnesota Statute 13D.03(b). This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.P. Move to Open Session
Presenter:
Chair Hitchings
Description:
The board will return to open session at the conclusion of the closed session
Recommended Motion(s):
To move to open session. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIV. Adjournment
Presenter:
Chair Hitchings
Description:
Adjourn meeting
Recommended Motion(s):
To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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