January 4, 2021 at 6:00 PM - Organizational Meeting

Description:  The Board Chair will call the meeting to order.

Description:  The Board Chair will lead the Pledge of Allegiance.

Description: 
Due to the current federal and state emergency declarations, the Minnesota directive to residents to stay at home, and guidance about limiting person-to-person contact due to the COVID-19 (coronavirus) pandemic, this meeting of the Cambridge-Isanti Schools School Board is being conducted in accordance with Minnesota Statutes 13D.021— Meetings by Telephone or Other Electronic Means.

Due to the health pandemic, the school board determined that it is not feasible to be physically present at the meeting location and that it is not feasible for the public to attend this meeting at the meeting location due to the health pandemic.

Persons may monitor this meeting from a remote location by accessing the live-stream link through our website at www.c-ischools.org.

School board members are reminded to mute their microphone or phone when they are not speaking. When speaking, the board member should unmute the microphone or phone, speak, and then mute their device.

All votes will be conducted by roll call. Each school board member should wait until their name is called before voting.

Description:  The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.

Board Members:

Description:  Once quorum has been established the Board Chair will request approval of the meeting agenda.

Description:  Oath of Office will be read by Board chair and each new school board member will take the oath of office for membership of the Cambridge-Isanti School Board.

Description:  Election of Officers will occur at the first meeting of each calendar year.

To approve the District Reorganization of School Board for 2021 as follows:

ELECTION OF

Description:  The board will discuss Committee Assignments for 2021. Attached are the 2020 assignments.

Description: 

2021 School Board Meeting Schedule
*All meetings are held in ESC 121A&B unless otherwise noted
Month	Regular Board Meeting	Special Board Meeting / Study Sessions
January	Thursday, January 21, 2021 6:30 p.m.
February	Thursday, February 18, 2021 6:30 p.m	Monday, February 1, 2021 6:00 p.m. - Board Study Session
March	Thursday, March 18, 2021 6:30 p.m.	Monday, March 1, 2021 6:00 p.m. - Board Study Session
April	Thursday, April 22, 2021 6:30 p.m.	Monday, April 5, 2021 6:00 p.m. - Board Study Session
May	Thursday, May 20, 2021 6:30 p.m.	Monday, May 3, 2021 6:00 p.m. - Board Study Session
June	Thursday, June 24, 2021 6:30 p.m.	Monday, June 7, 2021 6:00 p.m. - Board Study Session
		Friday, June 10, 2021 7:00 p.m. - Commencement - CIHS Gym
July	Thursday, July 22, 2021 6:30 p.m.	Monday, July 12, 2021 6:00 p.m. - Board Study Session
August	Thursday, August 19, 2021 6:30 p.m.	Monday, August 2, 2021 6:00 p.m. - Board Study Session
September	Thursday, September 23, 2021 6:30 p.m.	Monday, September 13, 2021 6:00 p.m. - Board Study Session
October	Thursday, October 21, 2021 6:30 p.m.	Monday, October 4, 2021 6:00 p.m. - Board Study Session
November	Thursday, November 18, 2021 6:30 p.m.	Monday, November 1, 2021 6:00 p.m. - Board Study Session
December	Thursday, December 16, 2021 6:30 p.m.	Monday, December 6, 2021 6:00 p.m. - Board Study Session
January 2022		Monday, January 3, 2022 6:00 p.m. - Organizational Meeting

Description:  Board Policy 203.7 - School Board Compensation describes board compensation which is included as an attachment. Discussion and/or action to change any amounts within the policy will be entertained at the organizational meeting.

Description:  Administration recommends the Board approve Rupp, Anderson, Squires & Waldspurger, P.A. as the School District Attorney, but also allow administration to utilize services from other firms depending upon the nature of the issue. This would include local firms for land transactions, facility leases, easements, etc.

Description:  The tables below show the Index Price for the Isanti-Chisago County Star and the County News Review, as well as the distribution of newspapers in the Cambridge-Isanti Schools Area. Both newspapers post legal notices on their web-sites for no additional charge.

Isanti-Chisago County Star	Quote		Formula
Line length in pica (12 pts per pica)	9.56		9.56	x	12	=	114.72
Font point type	7
Lines per inch in your legals	9		9	x	114.72	=	1032.48
Length in lower case alphabet in points	90		1032.48	/	90	=	11.47
Cost per inch for legals	2.05		2.05	/	11.47	=	0.1787
Index Price	.1787

 

County News Review	Quote		Formula
Line length in pica (12 pts per pica)	9.33		9.33	x	12	=	111.96
Font point type	7
Lines per inch in your legals	9		9	x	111.96	=	1007.64
Length in lower case alphabet in points	90		1007.64	/	90	=	11.20
Cost per inch for legals	1.99		1.99	/	11.20	=	0.1777
Index Price	0.180

Description:  Administration recommends the designation of First Bank & Trust as the official bank depository. Secondary depositories are Minnesota School District Liquid Asset Fund Plus, PFM, and US BankCorp NA.

Prior to naming the official depositories, any School Board member who has stock or any other financial interest in a bank located within the boundaries of the school district, other than regular account, must make this fact a matter of public record.

Description:  Administration requests the approval of the following individuals to be given the authority to transfer funds as listed below:

1. Authority to transfer MSDLAF Plus Funds:
   • Director of Finance and Operations
   • Finance and Accounting Specialist
   • School Finance Specialist I
2. Authority to transfer funds between local banks:
   • Director of Finance and Operations
   • Finance and Accounting Specialist
   • School Finance Specialist I
   • School Board Chair
   • School Board Treasurer
   • School Board Clerk
3. Authority to open and close accounts:
   • Director of Finance and Operations
   • Finance and Accounting Specialist
   • School Finance Specialist I

Description:  The district is required to authorize the use of facsimile signatures for purposes of conducting financial affairs. The following resolution is recommended:

BE IT RESOLVED BY CAMBRIDGE-ISANTI SCHOOLS, as follows:

1. Pursuant to MS 47.41, the School Board of Cambridge-Isanti Schools and the Chairperson, Clerk, and Treasurer thereof, who are authorized to sign checks, drafts, vouchers, or any others from public funds, hereby authorize the school district depository banks to honor any such instrument bearing facsimile signature of and to charge the same on the account on which drawn as fully as though the same bore the manually written signature of such officers.
2. Pursuant to MS 47.42, the School Board of Cambridge-Isanti Schools approves the use of facsimile signatures and shall insure the depositors against the loss of any public funds withdrawn upon unauthorized use of such facsimile signature and the officers or other personnel shall not be personally liable for loss, if any, resulting from the use of any facsimile signature unless the loss occurs by reason of his/her own wrongful act.
3. The Clerk is hereby authorized and directed to furnish the school district depository with a copy of this resolution and the school district officers and said depositories are hereby authorized and directed to make the necessary arrangements for the use of facsimile signatures hereafter.

Description:  Minnesota Statute 123B.52, Subd. 2 permits the Board to pass a resolution authorizing the Superintendent and the Director of Finance and Operations to sign purchase orders and certain contracts. Otherwise, all orders would have to be signed by the Board Officers. It is recommended by administration that the following resolution be passed:

"The Board of Education for Cambridge-Isanti Schools hereby authorizes the Superintendent of Schools and the Director of Finance and Operations to sign contracts and purchase orders for goods and services contained within the Board approved budget. Nevertheless, specific Board authorization and compliance with bid requirements are required for transactions in amounts greater than the minimum amount for which bids are required."

Description:  Minnesota Statute 123B.52 states that prior to accepting bids on items in excess of statute limits the Board shall advertise in designated newspaper. The following is a resolution which would authorize administration to develop specifications and solicit bids for Board review of those items approved by the Board in the budget.

"The Board of Education for Cambridge-Isanti Schools hereby authorizes the administration to develop specifications and solicit bids on items which need, by statute limit, to be bid. This authorization is limited to items having been approved in the budget process. The Board retains authority to review all bids and accept or reject any or all bids based on that review."

Description:  Adjourn meeting