October 22, 2020 at 6:30 PM - Regular School Board Meeting
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I. Call Meeting to Order
Presenter:
Chair Hitchings
Description:
The Board Chair will call the meeting to order.
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II. Pledge of Allegiance
Description:
The Board Chair will lead the Pledge of Allegiance.
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III. Roll Call
Presenter:
Chair Hitchings
Description:
The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.
Board Members: Tim Hitchings, Board Chair
Gary Hawkins, Vice Chair Lynn Wedlund, Clerk Heidi Sprandel, Treasurer Aaron Berg, Director Nikki Johnson, Director Carri Levitski, Director Ex Officio, Dr. Nate Rudolph, Superintendent Jillian Edblad, Student Representative |
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IV. Approve Agenda
Presenter:
Chair Hitchings
Description:
Once quorum has been established the Board Chair will request approval of the meeting agenda.
Recommended Motion(s):
To approve the meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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V. Communications/Recognition
Presenter:
Dr. Rudolph
Description:
Cambridge-Isanti Schools would like to recognize our school nurses and health administrative assistants for their hard work on the front lines as we navigate a time like no other. We appreciate their commitment and efforts in supporting families and students. To recognize them we are presenting a Certificate of Commitment to each of the following nurses and health administrative assistants.
Nurses:
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VI. School Board Showcase - Isanti Middle School
Presenter:
Principal Randy Pauly
Description:
Beginning fall of 2018, Change to Chill™ was proud to partner with 9 high schools throughout Minnesota and Western Wisconsin to implement the Change to Chill School Partnership. This first-of-its kind initiative combined student, parent and school staff components - which included Change to Chill trainings, tailored communications, student focus groups, a peer mentoring program and funding for a "Chill Zone" - to promote and support a culture of mental well-being in each school. Cambridge-Isanti High School was one of the 9 original high schools that partnered with Allina in 2018-19. Isanti Middle School and Cambridge Middle School were added, along with 8 other middle schools to the Change to Chill School Partnership for the 2020-21 school year. Our Path:
Change to Chill is here to help you figure out:
Attachments:
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VII. Open Forum
Presenter:
Community Members
Description:
An opportunity for members of the community to address the Board.
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VIII. Board Committees
Presenter:
Committee Members
Description:
A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports C. Legislative Information D. Student Representative Board Report E. School Board Member Good News Report
Attachments:
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IX. Administration Reports
Presenter:
Administrators
Description:
Administration will provide an update to the School Board.
Attachments:
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X. Non-Action Items
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X.A. Update on Referendum
Presenter:
Dr. Rudolph
Description:
Superintendent Rudolph will share an update on the referendum.
Attachments:
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X.B. Policy 414 - Mandated Reporting of Child Neglect or Physical or Sexual Abuse
Presenter:
Shawn Kirkeide
Description:
Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.C. Policy 415 - Mandated Reporting of Maltreatment of Vulnerable Adults
Presenter:
Shawn Kirkeide
Description:
Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.D. Policy 418 - Drug Free Workplace/Drug Free School and Acknowledgement
Presenter:
Shawn Kirkeide
Description:
Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.E. Policy 502 - Search of Student Lockers, Desks, Personal Possessions and Student's Person
Presenter:
Shawn Kirkeide
Description:
Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.F. Policy 535 - Service Animals in Schools
Presenter:
Shawn Kirkeide
Description:
Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.G. Policy 616 - School District System Accountability
Presenter:
Shawn Kirkeide
Description:
Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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XI. Consent Agenda
Presenter:
Chair Hitchings
Description:
A. September 24, 2020 Regular School Board Meeting
B. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
C. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.
Any items board members wish to have considered as a separate action? Board approval of consent agenda is needed.
Recommended Motion(s):
To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XII. Treasurer's Report
Presenter:
Heidi Sprandel
Description:
Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):
To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII. Action Items
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XIII.A. Gifts and Donations
Presenter:
Christopher Kampa
Description:
Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Recommended Motion(s):
To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.B. 2020-21 Snow Removal Bids
Presenter:
Christopher Kampa
Description:
We received three (3) bids for snow removal from Birch Inc., Dirtworks Company/Bjorklund Companies, LLC., and Shermik Tree Farms. The companies bid on the Cambridge or Isanti locations of the district.
The District has incurred the following snow removal expenses over the past three years:
Based on competitive pricing and positive past experiences, we are recommending Dirtworks Company/Bjorklund Companies for our Cambridge and Isanti locations of the district
Recommended Motion(s):
To award the 2020-21 snow removal bid to the lowest responsible bidder Dirtworks Company/Bjorklund Companies. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.C. Winter and Spring Sports Memorandum of Understanding between Cambridge-Isanti School District 911 and Education Minnesota Cambridge Isanti, Local 7040
Presenter:
Shawn Kirkeide
Description:
The Minnesota State High School League approved all Winter and Spring sports to continue for the 2020-2021 school year. Since these are approved, we need to add an MOU that parallels the agreement that was signed in August for the fall coaches. These sports staying open will be determined by which model that we are in. If C-I Schools are in a distance learning model the sports season will be canceled until we are back in school with a hybrid or in-person model. This memorandum is in response to the uncertainty of the model throughout the fall. The district administration recommends the approval of the attached memorandum of understanding for all Winter and Spring athletic coaching contract compensation.
Recommended Motion(s):
To approve the Winter and Spring Sports Memorandum of Understanding between Cambridge-Isanti School District 911 and Education Minnesota Cambridge Isanti, Local 7040. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.D. Policy 406 - Public and Private Personnel Data
Presenter:
Shawn Kirkeide
Description:
Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve Policy 406 with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 406 - Public and Private Personnel Data as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.E. Approve Meeting to Canvass the Returns and Declare the Results of the Election
Presenter:
Chair Hitchings
Description:
School boards have three (3) to ten (10) days following the election to canvass the returns and declare the results of the election. However, there is now a court order that requires counties in Minnesota to continue counting absentee ballots for seven (7) days after Election Day (through November 10, 2020). As a result, the counties will need to adjust timelines for preparing documents for canvassing meetings.
The board will need to schedule a time to canvass results between November 12, 2020 and November 13, 2020 since November 11, 2020 is a holiday that contains meeting restrictions.
Recommended Motion(s):
to approve a meeting to canvass the returns and declare the results of the election on __________ at the Education Services Center. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.F. Move to Closed Session
Presenter:
Dr. Rudolph
Description:
Pursuant to Minnesota Statute § 13D.05, Subd. 3, the Board will move to a closed session to discuss the parameters for sale of the property at 424 N 1st Ave, Isanti, Minnesota.
Recommended Motion(s):
To approve move to Closed Session Pursuant to Minnesota Statute § 13D.05, Subd. 3 to discuss the parameters for sale of the property at 424 N 1st Ave, Isanti, Minnesota. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.G. Move to Open Session
Presenter:
Dr. Rudolph
Description:
The board will return to open session at the conclusion of the closed session.
Recommended Motion(s):
To approve move to open session. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.H. Resolution Authorizing Negotiations for Sale of Property
Presenter:
Dr. Rudolph
Description:
BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, approve authorization for the Superintendent to enter into negotiations to sell the property located at 424 N 1st Ave, Isanti, MN within the board agreed upon parameters.
Recommended Motion(s):
To adopt the resolution authorizing the Superintendent to enter into negotiations to sell the property located at 424 N 1st Ave, Isanti, MN within the board agreed upon parameters. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIV. Adjournment
Presenter:
Chair Hitchings
Description:
Adjourn meeting
Recommended Motion(s):
To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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