January 13, 2020 at 5:30 PM - Regular School Board Meeting

I. Roll Call:  _____ Josh Brink         _____Jacey Carner               _____Scott Gizzi         _____John Imo
                _____Teresa Marino     _____Kathrynn Thompson   _____Brad Viers
          

II. Pledge of Allegiance 

III. Election of School Board Officers
The Board offices of President, Vice President, Secretary and Treasurer are to be filled at the organizational meeting. 
A nomination and second will be needed for each office unless an entire slate of officers is proposed.  Each office will be elected separately if a slate is not presented.
President:________________________________
Vice President:____________________________
Secretary:________________________________
Treasurer:________________________________
Suggested Motion:  To approve the officers as outlined.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

IV. Recognitions

IV.A. Staff Member of the Month

IV.B. Board Appreciation 

V. Administrative Moments

V.A. Chartwells - Food Service

V.B. Auxilio

V.B.1. Transportation

V.B.2. Custodial

V.C. Business Office

V.D. Technology

V.E. Maintenance Department

V.F. Curriculum/Grants/Technology & Homeless Liaison

V.G. Riverside Academy

V.H. Middle School

V.I. High School

V.J. Elementary School

V.K. Early Childhood

V.L. Athletics

VI. Committee of the Whole

VI.A. Policy Updates - Second Reading and Adoption #1420, 2265, 2450, 2628, 3210, 3220, 5230, 5330.02, 6800, 7300, 7440.03, 8400, 8462, 1615, 3215, 4215, 5512, 7434, 2410, 2414, 2418

VI.B. Policy 3120

VI.C. Paraprofessional Resignation

VI.D. Recommendations to Hire

VI.D.1. Title 1 - Instructional Paraprofessional

VI.E. Wrestling overnight trip - Post trip approval

VI.F. Varsity Baseball Scoreboard

VI.G. Teacher Extended Leave

VI.H. Band Instrument Purchase (Bond)

VI.I. District Strategic Plan Update

VI.I.1. Facilities

VI.I.2. Communication

VI.I.3. Curriculum/Assessment/Instruction

VI.I.4. Finance

VI.J. Bond Update

VII. Informational Items

VII.A. Budget vs Expenditure Ledger

VIII. Agenda

VIII.A. Approval of January 13, 2020 Agenda
Motion by Member:                                          Seconded by Member:
Discussion:
Motion Passed:

IX. Consent Agenda
Approval of December 9, 2019 Regular Meeting Minutes 
Approval of General Fund Operational and Internal Accounts Invoices
Motion by Member:                                            Seconded by Member:
Discussion:
Motion Passed:

X. Public Comments
Public comment is provided at both the beginning and at the end of the Board meeting. The purpose of public comment is to provide an opportunity for a member of the public to speak. The role of the board is to listen attentively, and we thank you in advance for sharing your thoughts and ideas. 
    » All members of the public that speak during "Public Comment" will need to state their name.
       Note cards will be available for contact information. 
    » We have designated up to 5 minutes per person, for each topic presented. 
    » The Board’s role is to listen to the care and concerns of the community. 
    » The Superintendent, or designee, will follow up concerning the comments as soon as possible.
Please contact the Superintendent’s office if you have any additional questions.

XI. School Board Organization

XI.A. Regular School Board Meeting Schedule
The following is the proposed schedule of the 2020 and 2021 school board meeting dates. There shall be at least one regular board meeting each month which will be held the second Monday of the month at 5:30 p.m. in the Middle School Media Center. The listed meetings do not include special meetings that may be necessary from time to time.
Standard Board Meeting Dates for 2020-2021:

February 10, 2020
March 9, 2020
April 20, 2020 Third Monday, due to Spring Break
May 11, 2020
June 8, 2020
July 13, 2020
August 10, 2020
September 14, 2020
October 12, 2020
November 9, 2020
December 14, 2020
January 11, 2021
February 8, 2021
March 8, 2021
April 19, 2021 (Third Monday, due to Spring Break)
May 10, 2021
June 14, 2021
July 12, 2021
August 9, 2021
September 13, 2021
October 11, 2021
November 8, 2021
December 13, 2021
January 10, 2022
Suggested Motion: To approve the Standard Board Meeting dates for 2020 and 2021.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed:

XI.B. Appointment of Legal Counsel
Presently, we have legal counsel in place with Thrun Law Firm and Collins and Blaha
Suggested Motion: To approve Thrun Law Firm and Collins and Blaha as the School District's Legal Counsels for 2020.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed:

XI.C. Designation of School Board Liaison Rep to the ISD.
Suggested Motion: To approve _____________________as the Liaison to the ISD for 2018.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed:

XI.D. Designation of Newspaper of Record for Legal Purposes
Suggested Motion:  To approve the Monroe Evening News and The Dundee Independent as the Newspapers of Record for the Dundee Community School District.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed:

XI.E. Depositories for School Funds
Suggested Motion: To approve Old National Bank and First Merchants Bank as depositories for school funds.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed:

XI.F. Designation of Authorized Signature on Accounts
General Fund                                     Board Treasurer, Superintendent
                                                           or Chief Financial Officer

Debt Retirement Fund                        Board Treasurer, Superintendent,
                                                           or Chief Financial Officer

General Fund Capital Projects           Board Treasurer, Superintendent,
                                                           or Chief Financial Officer

Internal Accounts                               Board Treasurer, Superintendent,
                                                           or Chief Financial Officer

Cafeteria Account                               Board Treasurer, Superintendent,
                                                            or Chief Financial Officer

Athletic Imprest Account                     Board Treasurer, Superintendent,
                                                            Chief Financial Officer, or Athletic Director

Suggested Motion:  To approve the Designation of Authorized Signatures on Specified Accounts as listed above.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed:

    

XI.G. Designation of Person Posting Notices
School Code calls for posting of all special school board meetings.  The standard operating procedure has been and is recommended to continue to have the Administrative Assistant to the Superintendent responsible for all appropriate postings for the Board meetings.
Suggested Motion:  To approve the Administrative Assistant to the Superintendent to be responsible for all appropriate postings for the Board meetings.
Motion by Member:                           Seconded by Member:
Discussion:
Motion Passed:

XI.H. Delegation of Election Duties
The Board designates the Superintendent as  a designee for the Secretary of the Board and has the Superintendent's Administrative Assistant act as the election coordinator. 
Suggested Motion:  To approve designating the Superintendent as a designee for the Secretary of the Board and to have the Superintendent's Administrative Assistant act as the Election Coordinator.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed:

XI.I. School Board Committees - Committee of the Whole
Suggested Motion:  That the Board conduct its business using a Committee of the Whole.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed:

Ad Hoc Committees:                Wellness/Reproductive Health
                                                 School Improvement Committee
                                                 Financial Committee
The above to be appointed by the Board President.  If any members are interested in a specific Ad Hoc Committee please contact the Board President of your desire to serve.

XI.J. Delegates for 2020 MASB Delegate Assembly
Suggested Motion:  To Select ________________________ and _____________________as Voting Delegates for the 2020 MASB Delegate Assembly. (Our District Enrollment allows us to have two voting delegates)
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed:

XI.K. Designation of Debit Card Use
Suggested Motion:  To authorize the Superintendent, Administrative Assistant to the Superintendent, Maintenance Director, and the Director of Technology the use of a District Debit Card for District purchases only. 
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed: 

XII. New Business

XII.A. Policy Update
Suggested Motion: To approve the updates to policies #s 1420, 2265, 2450, 2628, 3210, 3220, 5230, 5330.02, 6800, 7300, 7440.03, 8400, 8462, 1615, 3215, 4215, 5512, 7434, 2410, 2414, 2418.
Motion by Member:                            Seconded by Member:
Discussion: 
Motion Passed: 

XII.B. Policy 3120 - Second and Action
Suggested Motion:  To approve the update to Policy #3120 as presented.
Motion by Member:                            Seconded by Member:
Discussion:'
Motion Passed:

XII.C. Paraprofessional Resignation
Suggested Motion: To approve the resignation of Jodi Reau, effective December 20, 2019.
Motion by Member:                          Seconded by Member:
Discussion:
Motion Passed: 

XII.D. Title 1  - Instructional Paraprofessional Hiring
Suggested Motion:  To authorize the hiring of Jami Earl, as a Title 1 - Instructional Paraprofessional, Classification 1, with the salary and benefits as outlined in the DESPA 2018-2021 contract.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed:

XII.E. Wrestling Overnight Trip
Suggested Motion:  To approve the overnight/out of state trip, for the Varsity Wrestling team, that occurred on December 29-30, 2019 to Brecksville, Ohio.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed:

XII.F. Varsity Baseball Scoreboard
Suggested Motion:   To authorize the purchase of a scoreboard for the Varsity Baseball Team from Nevco at a cost not to exceed $14,477.66 ( General Fund )
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed:

XII.G. Teacher Extended Leave
Suggested Motion:  To authorize an extended leave for Sheryl Busch from January 17, 2020 through March 31, 2020.  (The Board approved an extended leave previously through January 16, 2020).
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed:

XII.H. Band Instrument Purchase (Bond)
Suggested Motion:  To authorize the purchase of band instruments, through bond monies, as follows:
Woodwinds/Brass Instruments to be purchased through Marshall Music at a cost not to exceed $33,205.00
Percussion Instruments to be purchased through Steve Weiss at a cost not to exceed $23,218.95
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed:

XIII. Public Comment

XIV. Superintendent

XV. Board Comments

XVI. Adjournment
Motion by Member:                          Seconded by Member:
Motion Passed:                     Time: