January 14, 2019 at 5:30 PM - Regular School Board Meeting

I. Roll Call:  _____ Josh Brink         _____Jacey Carner               _____Scott Gizzi         _____John Imo
                _____Teresa Marino     _____Kathrynn Thompson   _____Brad Viers
          

II. Pledge of Allegiance 

III. Oath of Office

IV. Election of School Board Officers
The Board offices of President, Vice President, Secretary and Treasurer are to be filled at the organizational meeting. 
A nomination and second will be needed for each office unless an entire slate of officers is proposed.  Each office will be elected separately if a slate is not presented.
President:________________________________
Vice President:____________________________
Secretary:________________________________
Treasurer:________________________________
Suggested Motion:  To approve the officers as outlined.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

V. Recognitions

V.A. Staff Member of the Month

V.B. Wrestling Coach 500th Win

V.C. Board Appreciation 

VI. Administrative Moments

VI.A. Business Office

VI.B. Technology

VI.C. Maintenance Department

VI.D. Curriculum

VI.E. Riverside Academy

VI.F. Middle School

VI.G. High School

VI.H. Elementary School

VI.I. Athletics

VI.J. Auxilio - Transportation

VI.K. Chartwells - Food Service

VI.L. ABM/GCA - Custodial

VII. Committee of the Whole

VII.A. Furniture Purchase discussion

VII.B. Policies - First Reading ( #0100, 0120 series, 0130 series, 0140 series, 0160 series, 1422, 1662, 2112, 2260, 2261, 2261.01, 2261.03, 2271, 2700, 3120, 3120.04, 3122, 3130, 3362, 4122, 4162, 4362, 5330, 5460, 5517, 5517.02, 5540, 5610, 5610.01, 5611, 5630.01, 6325, 6350, 8210). 

VII.C. Rehmann Multi Year Contract

VII.D. Maintenance Software 

VII.E. Maintenance Technician Position

VII.F. Adult breakfast and lunch price increase

VII.G. Guardian Alarm Upgrades - No action needed - FYI Only

VII.H. Long Term Facility Study

VII.I. District Strategic Plan Update

VII.I.1. Facilities

VII.I.2. Communication

VII.I.3. Curriculum/Assessment/Instruction

VII.I.4. Finance

VII.J. Bond Update

VIII. Informational Items

VIII.A. Budget vs Expenditure Ledger

IX. Agenda

IX.A. Approval of January 14, 2019 Agenda
Motion by Member:                                          Seconded by Member:
Discussion:
Motion Passed/Failed:

X. Consent Agenda
Approval of December 10, 2018 Regular Meeting Minutes and December 10, 2018 Closed Session Minutes
Approval of General Fund Operational and Internal Accounts Invoices
Motion by Member:                                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XI. Public Comments
Public comment is provided at both the beginning and at the end of the Board meeting. The purpose of public comment is to provide an opportunity for a member of the public to speak. The role of the board is to listen attentively, and we thank you in advance for sharing your thoughts and ideas. 
    » All members of the public that speak during "Public Comment" will need to state their name.
       Note cards will be available for contact information. 
    » We have designated up to 5 minutes per person, for each topic presented. 
    » The Board’s role is to listen to the care and concerns of the community. 
    » The Superintendent, or designee, will follow up concerning the comments as soon as possible.
Please contact the Superintendent’s office if you have any additional questions.

XII. School Board Organization

XII.A. Regular School Board Meeting Schedule
The following is the proposed schedule of the 2019 and 2020 school board meeting dates. There shall be at least one regular board meeting each month which will be held the second Monday of the month at 5:30 p.m. in the Middle School Media Center.The listed meetings do not include special meetings that may be necessary from time to time.
Standard Board Meeting Dates for 2019:
February 11, 2019
March 11, 2019
April 15, 2019 - Third Monday, due to Spring Break
May 13, 2019
June 10, 2019
July 8, 2019
August 12, 2019
September 9, 2019
October 14, 2019
November 11, 2019
December 9, 2019
January 13, 2020
February 10, 2020
March 9, 2020
April 20, 2020 Third Monday, due to Spring Break
May 11, 2020
June 8, 2020
July 13, 2020
August 10, 2020
September 14, 2020
October 12, 2020
November 9, 2020
December 14, 2020
January 11, 2021
Suggested Motion: To approve the Standard Board Meeting dates for 2019 and 2020.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XII.B. Appointment of Legal Counsel
Presently, we have legal counsel in place with Thrun Law Firm
Suggested Motion: To approve Thrun Law Firm as the School District's Legal Counsel for 2019.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XII.C. Designation of School Board Liaison Rep to the ISD.
Suggested Motion: To approve _____________________as the Liaison to the ISD for 2018.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XII.D. Designation of Newspaper of Record for Legal Purposes
Suggested Motion:  To approve the Monroe Evening News and The Dundee Independent as the Newspapers of Record for the Dundee Community School District.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XII.E. Depositories for School Funds
Suggested Motion: To approve Old National Bank and Monroe Bank and Trust as depositories for school funds.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XII.F. Designation of Authorized Signature on Accounts
General Fund                                     Board Treasurer, Superintendent
                                                           or Business Manager

Debt Retirement Fund                        Board Treasurer, Superintendent,
                                                           or Business Manager

General Fund Capital Projects           Board Treasurer, Superintendent,
                                                           or Business Manager

Internal Accounts                               Board Treasurer, Superintendent,
                                                           or Business Manager

Cafeteria Account                               Board Treasurer, Superintendent,
                                                            or Business Manager

Athletic Imprest Account                     Board Treasurer, Superintendent,
                                                            Business Manager, or Athletic Director

Suggested Motion:  To approve the Designation of Authorized Signatures on Specified Accounts as listed above.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

    

XII.G. Designation of Person Posting Notices
School Code calls for posting of all special school board meetings.  The standard operating procedure has been and is recommended to continue to have the Administrative Assistant to the Superintendent responsible for all appropriate postings for the Board meetings.
Suggested Motion:  To approve the Administrative Assistant to the Superintendent to be responsible for all appropriate postings for the Board meetings.
Motion by Member:                           Seconded by Member:
Discussion:
Motion Passed/Failed:

XII.H. Delegation of Election Duties
The Board designates the Superintendent as  a designee for the Secretary of the Board and has the Superintendent's Administrative Assistant act as the election coordinator. 
Suggested Motion:  To approve designating the Superintendent as a designee for the Secretary of the Board and to have the Superintendent's Administrative Assistant act as the Election Coordinator.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XII.I. School Board Committees - Committee of the Whole
Suggested Motion:  That the Board conduct its business using a Committee of the Whole.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

Ad Hoc Committees:                Wellness/Reproductive Health
                                                 School Improvement Committee
                                                 Financial Committee
The above to be appointed by the Board President.  If any members are interested in a specific Ad Hoc Committee please contact the Board President of your desire to serve.

XII.J. Delegates for 2018 MASB Delegate Assembly
Suggested Motion:  To Select ________________________ and _____________________as Voting Delegates for the 2018 MASB Delegate Assembly. (Our District Enrollment allows us to have two voting delegates)
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XII.K. Designation of Debit Card Use
Suggested Motion:  To authorize the Superintendent, Administrative Assistant to the Superintendent, Maintenance Director, and the Director of Technology the use of a District Debit Card for District purchases only. 
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed: 

XIII. New Business

XIII.A. Rehmann Multi-Year Contract
Suggested Motion:  To authorize Mr. Manuszak to sign a multi-year contract with Auditors Rehmann & Associates as presented.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XIII.B. Maintenance Software
Suggested Motion:  To approve the purchase of maintenance software (for tracking maintenance work orders) through AkitaBox Asset Management at a price not to exceed $9,000.00 for installation, training, and onsite service and $4,800 for annual software.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

XIII.C. Maintenance Technician Position
Suggested Motion:  To authorize the hiring of Joshua Salley as maintenance technician at a salary of $40,000 (prorated for the 2018-2019 fiscal year) with full benefits. Non-union.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

XIII.D. Adult Meal Prices
Suggested Motion:  To approve the increase of the price of the adult breakfast from $1.70 to $1.75 and the adult lunch price from $3.55 to $3.75 to be compliant with the MDE.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

XIII.E. Long Term Facility Study
Suggested Motion:  To authorize Mr. Manuszak to sign the agreements with IDI and Wolgast, as presented.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XIII.F. Communication Protocol
Suggested Motion:  To approve the communication protocol, as part of the Strategic Plan, as presented.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

XIV. Public Comment

XV. Superintendent

XVI. Board Comments

XVII. Adjournment
Motion by Member:                          Seconded by Member:
Motion Passed/Failed:                     Time: