November 12, 2018 at 5:30 PM - Regular School Board Meeting

I. Roll Call:  _____ Josh Brink     _____Jacey Carner      _____Scott Gizzi         _____John Imo
                _____Gregg Keith    _____Teresa Marino   _____Brad Viers
          

II. Pledge of Allegiance 

III. Recognitions

III.A. Staff Member of the Month

III.B. 7th Grade Volleyball

III.C. Cross Country State Meet Qualifiers

III.D. Cross Country State Meet Recognition

III.E. Set/Seg Workers' Compensation

IV. Committee of the Whole

IV.A. Audit  Report

IV.B. Pool Report

IV.C. Wrestling Out of State Overnight Trip

IV.D. Girls Soccer Club

IV.E. Walleye Game - Middle School

IV.F. Band and Choir Disney Trip

IV.G. Band and Choir Cedar Point Trip

IV.H. Secretary Retirement

IV.I. Transportation Policy - Second Reading and Adoption

IV.J. Purchasing Policies

IV.K. Michigan School Finance Resolution

IV.L. ABM/GCA Discussion

IV.M. Additional Maintenance Position

IV.N. MS Walk In Cooler

IV.O. HS Round Table Purchase

IV.P. Long Term Facilities Study

IV.Q. Bond Update

IV.Q.1. Bond Project Billing Summary

IV.R. Strategic Plan Update

IV.R.1. Finance Committee

IV.R.2. Communication Committee

IV.R.3. Facilities Committee

IV.R.4. Instruction, Curriculum, and Assessment

IV.S. Business Office Reports

IV.S.1. Revenue Comparison Report

IV.S.2. Expenditure Comparison Report

IV.S.3. Quotation Requests Cumulative List

V. Informational Items

V.A. Expenditure vs Budget

VI. Agenda

VI.A. Approval of November 12, 2018 Agenda
Motion by Member:                                          Seconded by Member:
Discussion:
Motion Passed/Failed:

VII. Consent Agenda

VII.A. Approval of October 8, 2018 Regular Meeting Minutes 
Approval of General Fund Operational and Internal Accounts Invoices
Motion by Member:                                            Seconded by Member:
Discussion:
Motion Passed/Failed:

VIII. Public Comments
Public comment is provided at both the beginning and at the end of the Board meeting. The purpose of public comment is to provide an opportunity for a member of the public to speak. The role of the board is to listen attentively, and we thank you in advance for sharing your thoughts and ideas. As per Board Policy #0167.3, "Participants shall direct all comments to the Board and not to staff or other participants.  All statements shall be directed to the presiding officer; no person may address or question Board members individually."
    » All members of the public that speak during "Public Comment" will need to state their name.
       Note cards will be available for contact information. 
    » We have designated up to 5 minutes per person, for each topic presented. 
    » The Board’s role is to listen to the care and concerns of the community. 
    » The Superintendent, or designee, will follow up concerning the comments as soon as possible.
Please contact the Superintendent’s office if you have any additional questions.

IX. New Business

IX.A. Audit Report
Suggested Motion:  To approve the audit report as presented.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

IX.B. Wrestling Out of State Trip
Suggested Motion:  To authorize the wrestling team and coaches to take an out of state trip for a competition on December 28-29, 2018, Brecksville, Ohio.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

IX.C. Girls High School Soccer Club
Suggested Motion:  To authorize the formation of a Girls Soccer Team as a Club Sport at the high school level.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

IX.D. Middle School Walleye Game
Suggested Motion:  To authorize the 6th and 7th Grade staff and students to attend a Toledo Walleye game, Toledo, Ohio, on December 5, 2018.  This is an out of State trip that requires board action.  There are funds allocated for students in need. This activity is in line with the school improvement goal of maintaining a positive culture and excitement for learning at Dundee Middle
School.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

IX.E. Band and Choir Disney Trip
Suggested Motion:   To authorize the band and choir directors to move forward with planning a trip to Disney, Orlando, Florida, for the Fall of 2019.  
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

IX.F. Band and Choir Cedar Point Trip
Suggested Motion:  To authorize the High School and Middle School Bands and Choirs to take a trip to Cedar Point, Sandusky, Ohio, June 8, 2019.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

IX.G. Secretary Retirement
Suggested Motion:  To accept the retirement of Jean Silveira, Middle School Secretary, effective December 21, 2018. 
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

IX.H. Transportation Policy
Suggested Motion: To adopt the Transportation Policy #8600 as updated.
Motion by Member:                            Seconded by Member:
Discussion:
Roll Call:     _____Josh Brink     _____Jacey Carner     _____Scott Gizzi
                   _____John Imo       _____Gregg Keith        _____Teresa Marino
                   _____Brad Viers
Motion Passed/Failed:

IX.I. Michigan School Finance Resolution
Suggested Motion:  Be it resolved that the Dundee Community Schools' Board of Education supports the efforts and recommendations of the Michigan School Finance Research Collaborative.
Motion by Member:                            Seconded by Member:
Discussion:
Roll Call:     _____Josh Brink     _____Jacey Carner     _____Scott Gizzi
                    _____John Imo      _____Gregg Keith        _____Teresa Marino
                    _____Brad Viers
Motion Passed/Failed:

IX.J. MS Walk in Cooler
Suggested Motion: To approve the removal and replacement of the MS Walk In Cooler at a cost not to exceed $6,200.00.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

IX.K. HS Round Table Purchase
Suggested Motion:  To approve the purchase of thirty (30)  Round Tables and three (3) table dollies at a cost not to exceed $5,850.00, from School Specialty.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

X. Administrative Moments

X.A. Business Office

X.B. Curriculum

X.C. Technology

X.D. Riverside Academy

X.E. Middle School

X.F. High School

X.G. Elementary School

X.H. Athletics

X.I. Maintenance Department

X.J. Auxilio - Transportation

X.K. Chartwells - Food Service

X.L. ABM - Custodial

X.M. Security Update

XI. Public Comment

XII. Superintendent Comments

XIII. Board Comments

XIV. Closed Session - Mid Point Superintendent Evaluation 

XV. Return to Open Session

XVI. Adjourn
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:                       Time: