January 8, 2018 at 5:30 PM - Regular School Board Meeting

I. Roll Call:  _____ Josh Brink     _____Jacey Carner      _____Scott Gizzi         _____John Imo
                _____Gregg Keith    _____Teresa Marino   _____Brad Viers
          

II. Pledge of Allegiance 

III. Election of School Board Officers
The Board offices of President, Vice President, Secretary and Treasurer are to be filled at the organizational meeting. 
A nomination and second will be needed for each office unless an entire slate of officers is proposed.  Each office will be elected separately if a slate is not presented.
President:________________________________
Vice President:____________________________
Secretary:________________________________
Treasurer:________________________________
Suggested Motion:  To approve the officers as outlined.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

IV. Recognitions

IV.A. Staff Member of the Month

IV.B. Board Appreciation 

IV.C. Dawn Quackenbush Recognition

V. Committee of the Whole

V.A. Project Close Up, Washington DC

V.B. PESG Energy Audit

V.C. Policy Updates: 1421, 1439, 2410, 2414, 2418, 3121, 3139, 4121, 4139, 5630.01, 8142, 8321 - Second Reading and Adoption

V.D. Facility Rental Usage Policy 7510 - First Reading

V.E. Business Manager Retirement

V.G. Lunch/Recess Paraprofessional

V.H. District Strategic Plan Update

V.H.1. Curriculum/Assessment/Instruction

V.H.2. Finance

V.H.3. Communication

V.H.4. Facilities

VI. Informational Items

VI.A. Budget Expenditure Ledger

VII. Agenda

VII.A. Approval of January 8, 2018 Agenda
Motion by Member:                                          Seconded by Member:
Discussion:
Motion Passed/Failed:

VIII. Consent Agenda

VIII.A. Approval of December 11, 2017 Regular Meeting Minutes and December 11, 2017 Closed Session Minutes
Approval of General Fund Operational and Internal Accounts Invoices
Motion by Member:                                            Seconded by Member:
Discussion:
Motion Passed/Failed:

IX. Public Comments
Public comment is provided at both the beginning and at the end of the Board meeting. The purpose of public comment is to provide an opportunity for a member of the public to speak. The role of the board is to listen attentively, and we thank you in advance for sharing your thoughts and ideas. 
    » All members of the public that speak during "Public Comment" will need to state their name.
       Note cards will be available for contact information. 
    » We have designated up to 5 minutes per person, for each topic presented. 
    » The Board’s role is to listen to the care and concerns of the community. 
    » The Superintendent, or designee, will follow up concerning the comments as soon as possible.
Please contact the Superintendent’s office if you have any additional questions.

X. School Board Organization

X.A. Appointment of Legal Counsel
Presently, we have legal counsel in place with Thrun Law Firm
Suggested Motion: To approve Thrun Law Firm as the School District's Legal Counsel for 2018.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

X.B. Designation of School Board Liaison Rep to the ISD.
Suggested Motion: To approve _____________________as the Liaison to the ISD for 2018.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

X.C. Designation of Newspaper of Record for Legal Purposes
Suggested Motion:  To approve the Monroe Evening News and The Dundee Independent as the Newspapers of Record for the Dundee Community School District.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

X.D. Depositories for School Funds
Suggested Motion: To approve Old National Bank and Monroe Bank and Trust as depositories for school funds.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

X.E. Designation of Authorized Signature on Accounts
General Fund                                     Board Treasurer, Superintendent
                                                           or Business Manager

Debt Retirement Fund                        Board Treasurer, Superintendent,
                                                           or Business Manager

General Fund Capital Projects           Board Treasurer, Superintendent,
                                                           or Business Manager

Internal Accounts                               Board Treasurer, Superintendent,
                                                           or Business Manager

Cafeteria Account                               Board Treasurer, Superintendent,
                                                            or Business Manager

Athletic Imprest Account                     Board Treasurer, Superintendent,
                                                            Business Manager, or Athletic Director

Suggested Motion:  To approve the Designation of Authorized Signatures on Specified Accounts as listed above.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

    

X.F. Designation of Person Posting Notices
School Code calls for posting of all special school board meetings.  The standard operating procedure has been and is recommended to continue to have the Administrative Assistant to the Superintendent responsible for all appropriate postings for the Board meetings.
Suggested Motion:  To approve the Administrative Assistant to the Superintendent to be responsible for all appropriate postings for the Board meetings.
Motion by Member:                           Seconded by Member:
Discussion:
Motion Passed/Failed:

X.G. Delegation of Election Duties
The Board designates the Superintendent as  a designee for the Secretary of the Board and has the Superintendent's Administrative Assistant act as the election coordinator. 
Suggested Motion:  To approve designating the Superintendent as a designee for the Secretary of the Board and to have the Superintendent's Administrative Assistant act as the Election Coordinator.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

X.H. School Board Committees - Committee of the Whole
Suggested Motion:  That the Board conduct its business using a Committee of the Whole.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

Ad Hoc Committees:                Wellness/Reproductive Health
                                                 School Improvement Committee
                                                 Financial Committee
The above to be appointed by the Board President.  If any members are interested in a specific Ad Hoc Committee please contact the Board President of your desire to serve.

X.I. Delegates for 2018 MASB Delegate Assembly
Suggested Motion:  To Select ________________________ and _____________________as Voting Delegates for the 2018 MASB Delegate Assembly. (Our District Enrollment allows us to have two voting delegates)
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

X.J. Designation of Debit Card Use
Suggested Motion:  To authorize the Superintendent, Administrative Assistant to the Superintendent and the Director of Technology the use of a District Debit Card for District purchases only. 
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed: 

XI. New Business

XI.A. Policy Updates - 2nd reading and adoption
Suggested Motion:  To approve the policy updates as presented.
Motion by Member:                            Seconded by Member:
Discussion:
Roll Call:  _____Josh Brink     _____Jacey Carner      _____Scott Gizzi
                _____John Imo       _____Gregg Keith        _____Teresa Marino
                _____Brad Viers
Motion Passed/Failed:
 

XI.B. Business Manager Retirement
Suggested Motion:  To accept the retirement of Dawn Quackenbush, effective January 31, 2018.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XI.C. Chief Financial Officer
Suggested Motion:  To approve the hiring of Sharon Ramirez as the Chief Financial Officer at a salary of $ 95,000 and full benefits, effective February 5, 2018.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XI.D. Lunch/Recess Paraprofessional
Suggested Motion:  To approve the hiring of Samantha Stowell as a lunch/recess paraprofessional at the salary and benefits as outlined in the DESPA 2014-2018 Contract.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XII. Administrative Moments

XII.A. Business Office

XII.B. Curriculum

XII.C. Technology

XII.D. Riverside Academy

XII.E. Middle School

XII.F. High School

XII.G. Elementary School

XII.H. Athletics

XII.I. Maintenance Department

XII.J. Auxilio - Transportation

XII.K. Chartwells - Food Service

XII.L. GCA - Custodial

XIII. Public Comment

XIV. Closed Session - Robert Huber, Thrun Law

XIV.A. Suggested Motion: For the Dundee Community Schools Board of Education to adjourn to Closed Session for the purpose of Collective Bargaining.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:                         Time:_____________

XV. Return to Open Session    Time:_____________

XVI. Superintendent

XVII. Board Comments

XVIII. Adjournment
Motion by Member:                          Seconded by Member:
Motion Passed/Failed:                     Time: