January 9, 2017 at 5:30 PM - Regular School Board Meeting

I. Roll Call:    _____Josh Brink     _____Jacey Carner          _____Scott Gizzi         _____John Imo
                  _____Gregg Keith   _____Teresa Marino        _____Brad Viers
                                               

II. Oath of Office

III. Pledge of Allegiance

IV. Recognitions

IV.A. Middle School Quiz Bowl Team

IV.B. Varsity Football

IV.C. State Honors Choir

IV.D. School Board Recognition

V. Election of School Board Officers
The Board offices of President, Vice President, Secretary and Treasurer are to be filled at the organizational meeting. 
A nomination and second will be needed for each office unless an entire slate of officers is proposed.  Each office will be elected separately if a slate is not presented.
President:________________________________
Vice President:____________________________
Secretary:________________________________
Treasurer:________________________________
Suggested Motion:  To approve the officers as outlined.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

VI. Committee of the Whole

VI.A. School Board Organization

VI.B. FFA Program of Activities

VI.C. Chromebook Purchase

VI.D. Paraprofessional Resignation

VII. Informational Items

VII.A. Budget Expenditure Ledger

VIII. Agenda

VIII.A. To approve the January 9, 2017 Agenda as presented.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

IX. Consent Agenda

IX.A. Approval of December 12, 2016 Regular Meeting Minutes.
Approval of General Fund Operational and Internal Accounts Invoices
Motion by Member:                                            Seconded by Member:
Discussion:
Motion Passed/Failed:

X. Public Comments
Public comment is provided at both the beginning and at the end of the Board meeting. The purpose of public comment is to provide an opportunity for a member of the public to speak. The role of the board is to listen attentively, and we thank you in advance for sharing your thoughts and ideas. 
    » All members of the public that speak during "Public Comment" will need to state their name.
       Note cards will be available for contact information. 
    » We have designated up to 5 minutes per person, for each topic presented. 
    » The Board’s role is to listen to the care and concerns of the community. 
    » The Superintendent, or designee, will follow up concerning the comments as soon as possible.
Please contact the Superintendent’s office if you have any additional questions.

XI. Old Business

XII. New Business

XII.A. School Board Organization

XII.A.1. Regular School Board Meeting Schedule
The following is the proposed schedule of this school year's school board meeting dates. There shall be at least one regular board meeting each month which will be held the second Monday of the month at 5:30 p.m. in the Middle School Media Center.The listed meetings do not include special meetings that may be necessary from time to time.
Standard Board Meeting Dates for 2017 & 2018:
February 13, 2017
March 13, 2017
April 10, 2017
May 8, 2017
June 12, 2017
July 10, 2017
August 14, 2017
September 11, 2017
October 9, 2017
November 13, 2017
December 11, 2017
January 8, 2018
February 12, 2018
March 12, 2018
April 16, 2018 (Third Monday due to Spring Break)
May 14, 2018
June 11, 2018
July 9, 2018
August 13, 2018
September 10, 2018
October 8, 2018
November 12, 2018
December 10, 2018


Suggested Motion: To approve the Standard Board Meeting dates for 2017 & 2018 and to approve the January Organizational meetings through 2021 be set for the second Monday of the month (January 14, 2019, January 13, 2020, January 11, 2021)
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XII.A.2. Appointment of Legal Counsel
Presently, we have legal counsel in place with Thrun Law Firm
Suggested Motion: To approve Thrun Law Firm as the School District's Legal Counsel for 2017.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XII.A.2.a. Annual Retainer Fee
Suggested Motion: To authorize payment of the Annual Retainer Fee in the amount of $1,950.00 to Thrun Law as invoiced. 
Motion by Member:                      Seconded by Member:
Discussion:
Motion Passed/Failed:

XII.A.3. Designation of School Board Liaison Rep to the ISD.
Suggested Motion: To approve _____________________as the Liaison to the ISD for 2017.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XII.A.4. Designation of Newspaper of Record for Legal Purposes
Suggested Motion:  To approve the Monroe Evening News and The Dundee Independent as the Newspapers of Record for the Dundee Community School District.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XII.A.5. Depositories for School Funds
Suggested Motion: To approve Old National Bank and Monroe Bank and Trust as depositories for school funds.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XII.A.6. Designation of Authorized Signature on Accounts
General Fund                                     Board Treasurer, Superintendent
                                                           or Business Manager

Debt Retirement Fund                        Board Treasurer, Superintendent,
                                                           or Business Manager

General Fund Capital Projects           Board Treasurer, Superintendent,
                                                           or Business Manager

Internal Accounts                               Board Treasurer, Superintendent,
                                                           or Business Manager

Cafeteria Account                               Board Treasurer, Superintendent,
                                                            or Business Manager

Athletic Imprest Account                     Board Treasurer, Superintendent,
                                                            Business Manager, or Athletic Director

Suggested Motion:  To approve the Designation of Authorized Signatures on Specified Accounts as listed above.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

    

XII.A.7. Designation of Person Posting Notices
School Code calls for posting of all special school board meetings.  The standard operating procedure has been and is recommended to continue to have the Administrative Assistant to the Superintendent responsible for all appropriate postings for the Board meetings.
Suggested Motion:  To approve the Administrative Assistant to the Superintendent to be responsible for all appropriate postings for the Board meetings.
Motion by Member:                           Seconded by Member:
Discussion:
Motion Passed/Failed:

XII.A.8. Delegation of Election Duties
The Board designates the Superintendent as  a designee for the Secretary of the Board and has the Superintendent's Administrative Assistant act as the election coordinator. 
Suggested Motion:  To approve designating the Superintendent as a designee for the Secretary of the Board and to have the Superintendent's Administrative Assistant act as the Election Coordinator.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XII.A.9. School Board Committees - Committee of the Whole
Suggested Motion:  That the Board conduct its business using a Committee of the Whole.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

Ad Hoc Committees:                Wellness/Reproductive Health
                                                 School Improvement Committee
                                                 Financial Committee
The above to be appointed by the Board President.  If any members are interested in a specific Ad Hoc Committee please contact the Board President of your desire to serve.

XII.A.10. Delegates for 2016 MASB Delegate Assembly
Suggested Motion:  To Select ________________________ and _____________________as Voting Delegates for the 2017 MASB Delegate Assembly. (Our District Enrollment allows us to have two voting delegates)
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XII.A.11. Designation of Debit Card Use
Suggested Motion:  To authorize the Superintendent, Administrative Assistant to the Superintendent and the Director of Technology the use of a District Debit Card for District purchases only. 
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed: 

XII.B. FFA Program of Activities
Suggested Motion:  To approve the FFA Program of Activities as presented.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XII.C. Chromebook Purchase
Suggested Motion:  To approve the Chromebook purchase at a cost not to exceed $7,000.00 (Technology Budget) as presented.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XII.D. Paraprofessional Resignation
Suggested Motion:  To accept the resignation of Sheri Mandell, Paraprofessional, effective at the end of the day on January 18, 2017.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

XIII. Administrative Moments

XIII.A. High School

XIII.B. Middle School

XIII.C. Elementary School

XIII.D. Riverside Academy

XIII.E. Curriculum

XIII.F. Business Office

XIII.G. Technology

XIII.H. Maintenance Department

XIII.I. Athletics

XIII.J. Auxilio

XIII.J.1. 1.  Custodial
2.  Transportation

XIII.K. Chartwells

XIV. Public Comment

XV. Closed Session
Suggested Motion: To convene to closed session to consider Attorney-Client Privilege written materials
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XVI. Reconvene to Open Session           Time:___________

XVII. Superintendent

XVIII. Board Comments

XIX. Adjournment
Motion by Member:                          Seconded by Member:
Motion Passed/Failed:                     Time: