January 11, 2016 at 5:30 PM - Regular School Board Meeting

I. Roll Call:    _____Jacey Carner          _____Scott Gizzi         _____Linda Gram     
                  _____Gregg Keith             _____Teresa Marino   _____Paul Scott
                  _____Karen Stull                                

II. Pledge of Allegiance

III. Election of School Board Officers
The Board offices of President, Vice President, Secretary and Treasurer are to be filled at the organizational meeting. 
A nomination and second will be needed for each office unless an entire slate of officers is proposed.  Each office will be elected separately if a slate is not presented.
President:________________________________
Vice President:____________________________
Secretary:________________________________
Treasurer:________________________________
Suggested Motion:  To approve the officers as outlined.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

IV. Committee of the Whole

IV.A. School Picture Contract

IV.B. Extended Leave for a Teacher

IV.C. Special Education PAC Representative

V. Informational Items

V.A. Budget Expenditure Ledger

V.B. Liaison Officer Yearly Report

V.C. Superintendent Evaluation Tool for February Meeting

V.D. Board of Education Appreciation Month

V.E. Test Scores

VI. Agenda

VI.A. To approve the January 11, 2016 Agenda as presented.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

VII. Consent Agenda

VII.A. Approval of December 14, 2015 Regular Meeting Minutes.
Approval of General Fund Operational and Athletic Fund Invoices
Motion by Member:                                            Seconded by Member:
Discussion:
Motion Passed/Failed:

VIII. Public Comments
Public comment is provided at both the beginning and at the end of the Board meeting. The purpose of public comment is to provide an opportunity for a member of the public to speak. The role of the board is to listen attentively, and we thank you in advance for sharing your thoughts and ideas. 
    » All members of the public that speak during "Public Comment" will need to state their name.
       Note cards will be available for contact information. 
    » We have designated up to 5 minutes per person, for each topic presented. 
    » The Board’s role is to listen to the care and concerns of the community. 
    » The Superintendent, or designee, will follow up concerning the comments as soon as possible.
Please contact the Superintendent’s office if you have any additional questions.

IX. Old Business

X. New Business

X.A. School Board Organization

X.A.1. Regular School Board Meeting Schedule
The following is the proposed schedule of this school year's school board meeting dates. There shall be at least one regular board meeting each month which will be held the second Monday of the month at 5:30 p.m. in the Middle School Media Center.The listed meetings do not include special meetings that may be necessary from time to time.
Standard Board Meeting Dates for 2016:
February 8, 2016
March 14, 2016
April 11, 2016
May 9, 2016
June 13, 2016
July 11, 2016
August 8, 2016
September 12, 2016
October 10, 2016
November 14, 2016
December 12, 2016

Suggested Motion: To approve the Standard Board Meeting dates for 2016.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

X.A.2. Appointment of Legal Counsel
Presently, we have legal counsel in place with Thrun Law Firm
Suggested Motion: To approve Thrun Law Firm as the School District's Legal Counsel for 2016.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

X.A.2.a. Annual Retainer Fee
Suggested Motion: To authorize Mr. Dodge to pay the Annual Retainer Fee in the amount of $1,800.00 to Thrun Law as invoiced. 
Motion by Member:                      Seconded by Member:
Discussion:
Motion Passed/Failed:

X.A.3. Designation of School Board Liaison Rep to the ISD.
Suggested Motion: To approve _____________________as the Liaison to the ISD for 2016.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

X.A.4. Designation of Newspaper of Record for Legal Purposes
Suggested Motion:  To approve the Monroe Evening News and The Dundee Independent as the Newspapers of Record for the Dundee Community School District.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

X.A.5. Depositories for School Funds
Suggested Motion: To approve Old National Bank and Monroe Bank and Trust as depositories for school funds.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

X.A.6. Designation of Authorized Signature on Accounts
General Fund                                     Board Treasurer, Superintendent
                                                           or Business Manager

Debt Retirement Fund                        Board Treasurer, Superintendent,
                                                           or Business Manager

General Fund Capital Projects           Board Treasurer, Superintendent,
                                                           or Business Manager

Internal Accounts                               Board Treasurer, Superintendent,
                                                           or Business Manager

Cafeteria Account                               Board Treasurer, Superintendent,
                                                            or Business Manager

Athletic Imprest Account                     Board Treasurer, Superintendent,
                                                            Business Manager, or Athletic Director

Suggested Motion:  To approve the Designation of Authorized Signatures on Specified Accounts as listed above.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

    

X.A.7. Designation of Person Posting Notices
School Code calls for posting of all special school board meetings.  The standard operating procedure has been and is recommended to continue to have the Administrative Assistant to the Superintendent responsible for all appropriate postings for the Board meetings.
Suggested Motion:  To approve the Administrative Assistant to the Superintendent to be responsible for all appropriate postings for the Board meetings.
Motion by Member:                           Seconded by Member:
Discussion:
Motion Passed/Failed:

X.A.8. Delegation of Election Duties
The Board designates the Superintendent as  a designee for the Secretary of the Board and has the Superintendent's Administrative Assistant act as the election coordinator. 
Suggested Motion:  To approve designating the Superintendent as a designee for the Secretary of the Board and to have the Superintendent's Administrative Assistant act as the Election Coordinator.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

X.A.9. School Board Committees - Committee of the Whole
Suggested Motion:  That the Board conduct its business using a Committee of the Whole.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

Ad Hoc Committees:                Wellness/Reproductive Health
                                                 School Improvement Committee
                                                 Financial Committee
The above to be appointed by the Board President.  If any members are interested in a specific Ad Hoc Committee please contact the Board President of your desire to serve.

X.A.10. Delegates for 2016 MASB Delegate Assembly
Suggested Motion:  To Select ________________________ and _____________________as Voting Delegates for the 2016 MASB Delegate Assembly. (Our District Enrollment allows us to have two voting delegates)
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

X.A.11. Designation of Debit Card Use
Suggested Motion:  To authorize the Superintendent, Administrative Assistant to the Superintendent and the Director of Technology the use of a District Debit Card for District purchases only. 
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed: 

X.B. School Picture Contract
Suggested Motion: To approve the School Picture Contract with SchoolPictures.com for the fall 2016-2017 School Photography program, as presented.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

X.C. Extended Leave
Suggested Motion:  To (approve / not approve)  the unpaid extended leave as requested by Ken Richardson, High School Teacher, through the end of the 2015-2016 school year. 
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

X.D. Special Education PAC Representative 2016
Suggested Motion:  To approve Patricia O'Brien, parent, as the Dundee Community Schools MISD Parent Advisory Committee representative for 2016.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

XI. Administrative Moments

XI.A. High School

XI.B. Middle School

XI.C. Special Education Director

XI.D. Elementary School

XI.E. Riverside Academy

XI.F. Curriculum

XI.G. Business Office

XI.H. Technology

XI.I. Maintenance Department

XI.J. Athletics

XI.K. Community Education

XI.L. Auxilio

XI.M. Chartwells

XII. Public Comment

XIII. Superintendent

XIV. Board Comments

XV. Board, District & Superintendent Goals

XVI. Adjournment
Motion by Member:                          Seconded by Member:
Motion Passed/Failed:                     Time: