January 12, 2015 at 5:30 PM - Regular School Board Meeting

I. Roll Call:    _____Jacey Clevenger     _____Scott Gizzi         _____Linda Gram     
                  _____Gregg Keith             _____Teresa Marino   _____Paul Scott
                  _____Karen Stull                                

II. Pledge of Allegiance

III. Oath of Office:  Gregg Keith, Teresa Marino, Scott Gizzi, Jacey Clevenger

IV. Election of School Board Officers
The Board offices of President, Vice President, Secretary and Treasurer are to be filled at the organizational meeting. 
A nomination and second will be needed for each office unless an entire slate of officers is proposed.  Each office will be elected separately if a slate is not presented.
President:________________________________
Vice President:____________________________
Secretary:________________________________
Treasurer:________________________________
Suggested Motion:  To approve the officers as outlined.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

V. Committee of the Whole

V.A. Thrun Law - Beverly Bonning - Bond

V.B. Budget Revision

V.C. Best Practices Incentive

V.D. Choir and Band Trip to Cedar Point

VI. Informational Items

VI.A. Superintendent Contract and Evaluation Update

VI.B. Bond Discussion

VI.C. Budget Expenditure Ledger

VI.D. Board of Education Appreciation Month

VI.E. Liaison First Semester Report

VII. Agenda

VII.A. Approval of January 12, 2015 Agenda
Motion by Member:                                          Seconded by Member:
Discussion:
Motion Passed/Failed:

VIII. Consent Agenda

VIII.A. Approval of December 8, 2014 Regular Meeting Minutes.
Approval of General Fund Operational and Athletic Fund Invoices
Motion by Member:                                            Seconded by Member:
Discussion:
Motion Passed/Failed:

IX. Public Comments
Public comment is provided at both the beginning and at the end of the Board meeting. The purpose of public comment is to provide an opportunity for a member of the public to speak. The role of the board is to listen attentively, and we thank you in advance for sharing your thoughts and ideas. 
    » All members of the public that speak during "Public Comment" will need to state their name.
       Note cards will be available for contact information. 
    » We have designated up to 5 minutes per person, for each topic presented. 
    » The Board’s role is to listen to the care and concerns of the community. 
    » The Superintendent, or designee, will follow up concerning the comments as soon as possible.
Please contact the Superintendent’s office if you have any additional questions.

X. Old Business

XI. New Business

XI.A. Approval of Refunded Bonds
Suggested Resolution: To approve the 2015 bond refunding as presented.
Motion by Member:                             Seconded by Member:
Discussion:
Roll Call: _____Jacey Clevenger     _____Gregg Keith        _____Scott Gizzi
                _____Linda Gram            _____Teresa Marino    _____Paul Scott
                _____Karen Stull
Motion Passed/Failed:

XI.B. School Board Organization

XI.B.1. Regular School Board Meeting Schedule
The following is the proposed schedule of this school year's school board meeting dates. There shall be at least one regular board meeting each month which will be held the second Monday of the month at 5:30 p.m. in the Middle School Media Center.The listed meetings do not include special meetings that may be necessary from time to time.
Standard Board Meeting Dates for 2015:
February 9, 2015
March 9, 2015
April 13, 2015
May 11, 2015
June 8, 2015
July 13, 2015
August 10, 2015
September 14, 2015
October 12, 2015
November 9, 2015
December 14, 2015

Suggested Motion: To approve the Standard Board Meeting dates for 2015.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XI.B.2. Appointment of Legal Counsel
Presently, we have legal counsel in place with Thrun Law Firm
Suggested Motion: To approve Thrun Law Firm as the School District's Legal Counsel for 2015.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XI.B.2.a. Annual Retainer Fee
Suggested Motion: To authorize Mr. Dodge to pay the Annual Retainer Fee in the amount of $1,800.00 to Thrun Law as invoiced. 
Motion by Member:                      Seconded by Member:
Discussion:
Motion Passed/Failed:

XI.B.3. Designation of School Board Liaison Rep to the ISD.
Suggested Motion: To approve _____________________as the Liaison to the ISD for 2015.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XI.B.4. Designation of Newspaper of Record for Legal Purposes
Suggested Motion:  To approve the Monroe Evening News and The Dundee Independent as the Newspapers of Record for the Dundee Community School District.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XI.B.5. Depositories for School Funds
Suggested Motion: To approve Old National Bank and Monroe Bank and Trust as depositories for school funds.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XI.B.6. Designation of Authorized Signature on Accounts
General Fund                                     Board Treasurer, Superintendent
                                                           or Business Manager

Debt Retirement Fund                        Board Treasurer, Superintendent,
                                                           or Business Manager

General Fund Capital Projects           Board Treasurer, Superintendent,
                                                           or Business Manager

Internal Accounts                               Board Treasurer, Superintendent,
                                                           or Business Manager

Cafeteria Account                               Board Treasurer, Superintendent,
                                                            or Business Manager

Athletic Fund                                       Board Treasurer, Superintendent
                                                            or Business Manager

Athletic Imprest Account                     Board Treasurer, Superintendent,
                                                            Business Manager, or Athletic Director

Suggested Motion:  To approve the Designation of Authorized Signatures on Specified Accounts as listed above.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

    

XI.B.7. Designation of Person Posting Notices
School Code calls for posting of all special school board meetings.  The standard operating procedure has been and is recommended to continue to have the Administrative Assistant to the Superintendent responsible for all appropriate postings for the Board meetings.
Suggested Motion:  To approve the Administrative Assistant to the Superintendent to be responsible for all appropriate postings for the Board meetings.
Motion by Member:                           Seconded by Member:
Discussion:
Motion Passed/Failed:

XI.B.8. Delegation of Election Duties
The Board designates the Superintendent as  a designee for the Secretary of the Board and has the Superintendent's Administrative Assistant act as the election coordinator. 
Suggested Motion:  To approve designating the Superintendent as a designee for the Secretary of the Board and to have the Superintendent's Administrative Assistant act as the Election Coordinator.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XI.B.9. School Board Committees - Committee of the Whole
Suggested Motion:  That the Board conduct its business using a Committee of the Whole.
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

Ad Hoc Committees:                Wellness/Reproductive Health
                                                 School Improvement Committee
                                                 Financial Committee
The above to be appointed by the Board President.  If any members are interested in a specific Ad Hoc Committee please contact the Board President of your desire to serve.

XI.B.10. Delegates for 2015 MASB Delegate Assembly
Suggested Motion:  To Select ________________________ and _____________________as Voting Delegates for the 2015 MASB Delegate Assembly. (Our District Enrollment allows us to have two voting delegates)
Motion by Member:                            Seconded by Member:
Discussion:
Motion Passed/Failed:

XI.C. Budget Revision
Suggested Motion:  To approve the 2014-2015 budget revision as presented.
Motion by Member:                            Seconded by Member:
Discussion:
Roll Call:  _____Jacey Clevenger     _____Scott Gizzi          _____Linda Gram
                _____Gregg Keith             _____Teresa Marino    _____Paul Scott
                _____Karen Stull
Motion Passed/Failed:

XI.D. Best Practices Incentive
Suggested Resolution: The Board of Education of Dundee Community Schools desires to receive the $50 per pupil incentive payment.  Whereas, Dundee Community Schools has satisfied at least 7 of 9 best practices criteria. The Board of Education of Dundee Community Schools authorizes and directs its secretary or designee to file this resolution with the State Aid and School Finance Office of the Michigan Department of Education.
Motion by Member:                             Seconded by Member:
Discussion:
Roll Call:   _____Jacey Clevenger    _____Scott Gizzi           _____Linda Gram                    
                 _____Gregg Keith            _____Teresa Marino     _____Paul Scott
                 _____Karen Stull
Resolution Passed/Failed:

XI.E. Band and Choir Trip to Cedar Point
Suggested Resolution: To authorize the Dundee Band and Choir to travel to Cedar Point, Sandusky, Ohio, on June 6, 2015.
Motion by Member:                             Seconded by Member:
Discussion:
Motion Passed/Failed:

XII. Administrative Moments

XII.A. Elementary School

XII.B. Middle School

XII.C. High School

XII.D. Middle School/High School Assistant Principal

XII.E. Riverside Academy

XII.F. Athletics

XII.G. Maintenance Department

XII.H. Business Office

XII.I. Technology

XII.J. Curriculum

XII.K. Auxilio

XII.L. AVI Fresh

XIII. Public Comment

XIV. Superintendent

XIV.A. Board & Administrator Discussion

XV. Board Comments

XVI. Board, District & Superintendent Goals

XVII. Adjournment
Motion by Member:                          Seconded by Member:
Motion Passed/Failed:                     Time: