June 13, 2023 at 3:00 PM - Finance, Facilities and Operations Committee Meeting

I. Call to Order and Determination of Quorum 

II. Public Forum: Members of the public who wish to make comments may complete a Public Comment Participation Request in person at Harris Hill Administration Building prior to the start of the meeting indicated in the posted notice. Comments must be limited to issues that can be presented in a public forum and are directly related to the posted and noticed agenda items. Complaints about student discipline, specific student issues or personnel must be addressed through appropriate administrative channels, in accordance with the Texas Open Meetings Act and Board policy. For more information about public comment procedures, please review the Board Policy for Public Comment accessible at the following link: https://pol.tasb.org/Policy/Code/364?filter=BED.

III. Superintendent's Message

IV. Agenda Items for Board of Trustees' Meeting June 2023

IV.A. Discuss Public Meetings

IV.A.1. Conduct a Public Meeting on the CRRSA ESSER II and ARP ESSER III Grant Programs Update - Dr. Kimberly Caddell and Brandy Mayo

IV.A.2. Conduct a Public Meeting on the District's 2023-2024 Budget and Proposed Tax Rate – Brandy Mayo

IV.A.3. Conduct a Public Meeting on the District's Safe Return to In-Person Instruction and Continuity of Services Plan 2023-2024 – Mrs. Renee Kotsopoulos and Dr. Shelley Garrett

IV.B. Information Items

IV.B.1. Receive Board of Trustees Contract Renewal Report for June 2023 – Mark A. Booker

IV.B.2. Review April 2023 Monthly Financials – Allison Davenport

IV.B.3. Review April 2023 Tax Report – Kristi Cooper

IV.B.4. Review Third Quarter Investment Report – Rhonda Rountree

IV.C. Action Items (Non Consent)

IV.C.1. Consider Approval of Resolution Designating Investment Officers for the District – Rhonda Rountree

IV.C.2. Consider Approval of Independent Sources of Instruction for the Training of Investment Officers – Brandy Mayo and Rhonda Rountree

IV.C.3. Consider Approval of Qualified Investment Brokers - Brandy Mayo and Rhonda Rountree

IV.C.4. Review the Investment Policy and Investment Strategy and adopt a written instrument stating review of same and recording any changes made to either investment policy or investment strategies – Brandy Mayo and Rhonda Rountree

IV.C.5. Consider Approval of Budget Transfers and Amendments to the 2022- 2023 General Fund, Student Nutrition Service Fund, and Debt Service Fund - Brandy Mayo

IV.C.6. Consider Approval of Final Amended Budgets for 2022-2023 – Brandy Mayo

IV.C.7. Consider Approval of Resolution Authorizing Contribution to the Sachse Economic Development Corporation – Brandy Mayo

IV.C.8. Consider Approval of the Budget for the 2023-2024 School Year – Brandy Mayo

IV.C.9. Consider Approval of 2023-2024 Salary Schedule - Dr. Gradyne Brown

IV.C.10. Consider Approval of Recommended Summer Grant Distribution - Coleman Bruman

IV.C.11. Consider Approval of Resolution Authorizing the Resale of Struck Off Properties to the City of Garland - Kristi Cooper

IV.C.12. Consider Approval of Resolution of the Adoption of Committing Fund Balances – Allison Davenport

IV.C.13. New Bids

IV.C.13.a. Contract#9-24 - Consider Approval of Purchase of Disposable Products for Student Nutrition Services (SNS) - Jennifer Miller

IV.C.13.b. Contract#48-23 - Consider Approval of Purchase of Dish Room Chemicals, Safety, Sanitation and Services - Jennifer Miller

IV.C.13.c. Contract#51-23 - Consider Approval of Purchase of Cafeteria Signage and Decor for Student Nutrition Services (SNS) - Jennifer Miller

IV.C.13.d. Contract#13-23-01 - Consider Approval of Purchase of Forced Entry Resistant Film and Services - Dr. Shelley Garrett

IV.C.13.e. Contract#214-23-03 - Consider Approval of Purchase of HVAC Control Services and Repairs - Paul Gonzales

IV.C.13.f. Contract#288-23 - Consider Approval of Purchase of Network Equipment and Services - Matt Yeager

IV.C.13.g. Contract#311-23-01 - Consider Approval of Purchase of College and Career Readiness Instructional Program K-12 - Jason Adams

IV.C.13.h. Contract#397-23-10 - Consider Approval of Purchase of Online Learning Management System - Jason Adams

IV.C.13.i. Contract #487-23 - Consider Approval of Recommended Contractors for the Emergency Response and Disaster Recovery Services – Frank Bayardo

IV.C.14. Renewal Bids

IV.C.14.a. Contract#432-22 - Consider Approval of Purchase of Human Resources Consultant - Dr. Gradyne Brown

IV.C.14.b. Contract#68-21 - Consider Approval of Purchase of Charter Transportation Services - Mark A. Booker

IV.C.15. Increase to Awarded Bids

IV.C.15.a. Contract#90-20 - Consider Approval of Increase in Awarded Amount for Online Ticketing Services for the CCC - Mark A. Booker

IV.C.15.b. Contract#65-19-07 - Consider Approval of Increase in Awarded Amount for Hand Soap and Dispensers Warehoused - Frank Bayardo

IV.C.15.c. Contract#262-21 - Consider Approval of Increase in Awarded Amount for Armored Courier Services - Allison Davenport

IV.C.15.d. Contract#286-18 - Consider Approval of Increase in Awarded Amount for Apple Equipment, Software and Peripherals - Matt Yeager

V. Executive Session: Executive session will be held for purposes permitted by Texas Open Meetings Act, Texas Government Code Section 551.001 et seq.

V.A. Pursuant to Texas Government Code Section 551.071, private consultation with the Board’s attorney, in person or by phone, when the Board seeks the advice of its attorney about: 1) pending or contemplated litigation; 2) a settlement offer; or 3) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter.

V.B. Pursuant to Texas Government Code Section 551.074, deliberation regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee.

V.C. Pursuant to Texas Government Code Section 551.076. Deliberations Regarding Security Devices or Security Audits

VI. Adjournment