August 22, 2024 at 6:00 PM - Regular Meeting

Description:  Goal #6: Facilities / Growth and Planning 
Background: In alignment with the Collaborative Vision Plan and DIP Strategic Objective, complete capital projects as approved by the voters and in support of the long-range plan. The presentation will cover 2021 Bond projects in progress and the design schedule for 2023 projects.  

Description:  Background: TASB Policy Update 123 covers recommended local policy revisions to address several remaining laws from the 88th Legislative Session. Other revisions included in this update are in response to changes to the Administrative Code. As mentioned in the Update 122 overview, some of the new laws required the Texas Education Agency (TEA) or other state agencies to develop rules or guidelines to implement the new laws. Some of those newly developed rules and guidelines impact local policy. Many of the legal policies included in this update were also affected by legislative changes and amendments to state rules that are now in effect.

BBD(LOCAL): BOARD MEMBERS - TRAINING AND ORIENTATION
BBFA(LOCAL): ETHICS - CONFLICT OF INTEREST DISCLOSURES
CKC(LOCAL): SAFETY PROGRAM/RISK MANAGEMENT - EMERGENCY PLANS
CKE(LOCAL): SAFETY PROGRAM/RISK MANAGEMENT - SECURITY PERSONNEL
CQC(LOCAL): TECHNOLOGY RESOURCES - EQUIPMENT
DGBA(LOCAL): PERSONNEL-MANAGEMENT RELATIONS - EMPLOYEE COMPLAINTS/GRIEVANCES
EEH(LOCAL): INSTRUCTIONAL ARRANGEMENTS - HOMEBOUND INSTRUCTION
EF(LOCAL): INSTRUCTIONAL RESOURCES
EFA(LOCAL): INSTRUCTIONAL RESOURCES - INSTRUCTIONAL MATERIALS
EFB(LOCAL): INSTRUCTIONAL RESOURCES - LIBRARY MATERIALS
FNG(LOCAL): STUDENT RIGHTS AND RESPONSIBILITIES - STUDENT AND PARENT COMPLAINTS/GRIEVANCES
GF(LOCAL): PUBLIC COMPLAINTS
 

Description:  Background: Board policy CDA and Public Funds Investment Act of Texas Government Code 2256.023 require the investment officer to submit to the Board a written quarterly report of investment transactions for all funds covered by the Public Funds Investment Act. The Board will receive the 4th Quarter Report covering the period from April 1, 2024 thru June 30, 2024. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the 4th Quarter 2023-2024 Investment Report as presented.

Description:  Background: Each year the district school board must delegate the authority to obligate the school district under chapter 49 to the superintendent. The following language is required to be recorded in the board minutes: Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve Agreement for the Purchase of Attendance Credit (Option 3 Agreement) and to Delegate Contractual Authority to Superintendent as presented.

Description:  Approval of RFQ 25-01 Special Education Professional Services 
Background: The Special Education Department has had to work with independent contractors over the past several years in order to keep up with evaluations and services for students. In order to be in spending compliance for State and Federal funds the Purchasing Department has issued a Request for Qualifications (RFQ). Due to staff vacancies and increased testing recommendations the District has seen an increase in the need to contract with firms and individuals in recent years to complete Special Education Professional Services and Evaluations.
 
Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the evaluation and award for Special Education Professional Services RFQ 25-01 as presented.

Description:  Consider/Approve Firm Ranking and Award for Property, Boiler & Machinery Insurance RFP 24-14
Background: The District issued a Request for Proposal (RFP) for the District's Property, Boiler & Machinery Insurance in 2019. This award included renewable periods through 2023-2024. Upon expiration at the end of 2024 the Purchasing Department has posted and accepted proposals for Property and Boiler & Machinery Insurance for the District. The Business Office issued an RFP on June 12, 2024 to ensure that there is not a gap in coverage for the District’s insurance needs and requirements. 
 
Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the evaluation and award for Property, Boiler and Machinery Insurance RFP 24-14 as presented.

Description:  Background: Every year, the Board is asked to appoint a delegate and alternate to attend the Texas Association of School Boards Delegate Assembly. This year’s event is September 26-September 29, 2024 in San Antonio, Texas.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the TASA/TASB Voting Delegate and Alternate to General Conference as presented.

Description:  Background: The Board of Trustees will approve Russ Garner as delegate and Courtney Biasatti as alternate at the TASA/TASB convention on September 26-September 29, 2024 in San Antonio, TX.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the TASB Board Nominee Endorsement as presented.

Description:  Background: The Texas AgriLife Extension Service provides agricultural opportunities and educational experiences for students participating in county 4-H programs. Each year the Board of Trustees approves Texas AgriLife Extension Agents as Comal ISD Adjunct Faculty. This designation facilitates the partnership between local 4-H clubs and the district allowing students to participate in Texas AgriLife sponsored and approved activities.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve adjunct faculty for Texas AgriLife Extension as presented.

Description:  Goal #4: Employee Recruitment / Retention
Background: District Administration seeks approval of the Texas Teacher Evaluation and Support System (T-TESS) Teacher Appraisal Calendar and List of Appraisers as well as the Texas Principal Evaluation and Support System (T-PESS) List of Appraisers. We bring this information to the board annually per Local Policy DNA.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve T-TESS/T-PESS calendar and appraisers for the 2024-2025 school year as presented. 
 

Description:  Approval of Guarantee Maximum Price (GMP) #6, TPES Playground
Goal #6: Facilities / Growth and Planning
Background: The 2021 Bond provided for new playgrounds at all elementary schools. The District developed plans to complete the work in phases. Dawson Construction, LLC, serving as the Construction Manager at Risk (CM-R), has prepared GMP #6 for improvements at Timberwood Park Elementary School. This work includes playgrounds, drainage, and sewer updates. This is the final phase for this project.
 
Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve GMP#6 for the Timberwood Park Elementary School Playground Improvement Project. 

Description:  Approval of Guaranteed Maximum Price (GMP) #1 Middle School #9
Goal #6: Facilities / Growth and Planning
Background: In May 2023, voters approved $560.6 million for the construction of 3 new elementary schools, a new middle school, a Life Bridges replacement campus, new buses, land acquisition and safety & security projects across the district.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve GMP #1 for Middle School #9 as presented. 

Description:  Approval HVAC Chiller Replacement and Installation (CH Local)
Background: The Construction and Planning Team has encumbered funds to purchase a Replacement HVAC Chiller for Canyon High School. This purchase will exceed the CH Local threshold of $200,000.00 and is being brought to the Board for approval. The Chiller Replacement will be procured through an approved cooperative program, TIPS.  
 
Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the purchase of the HVAC Chiller Replacement and Installation for Canyon High School as presented. 

Description:  Goal #6: Facilities/Growth and Planning  
Background: As part of the sewer upgrade at Timberwood Park Elementary School (TPES) from septic to connect to San Antonio Water System (SAWS), we need a utility easement at the northwest corner of the property (near the intersection of Borgfeld Drive and South Glenrose Road) at the connection point. The easement is roughly 27’ by 25’ and will provide SAWS access to maintain the connecting line.  
  
Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the utility easement at Timberwood Park Elementary School as presented. 

Description:  Background: Annual approval of MOU with Bexar County for the provision of JJAEP services.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the MOU with Bexar County for JJAEP Services as presented.

Description:  The District & Campus Improvement Plans are aligned to the Strategic Priorites:
Priority 1- Academic Success / Instruction
Priority 2- College, Career, Military Readiness
Priority 3- Student Support / Safety
Priority 4- Employee Recruitment / Retention
Priority 5- Parent and Community Engagement
Priority 6- Facilities / Growth And Planning
Goal # 1 Comal ISD will develop, implement, and sustain programs that maximize academic success for all students.
Background: The District Improvement Plan and Campus Improvement Plans are created to establish aligned goals to maximize student learning and progress. The District Improvement Plan is based on the development of the Collaborative Vision documents, Board Goals, and with the most recent district and state assessment data. Campus Improvement Plans will continue to be updated throughout the 204-25 school year to address specific campus needs based on campus, district, and state assessment data. Both plans will be reviewed and updated in October, January, March, and May by administration.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the District and Campus Improvement Plans as presented.

Description:  Background: Certified property values were submitted to TEA prior to set the district’s Tier I tax rate within the limits of Senate Bill 2.  The M&O tax rate is a combination of the Tier I rate of $0.6169 and the Tier II rate of $0.12 for a total M&O tax rate of $0.7369.  The I&S tax rate is $0.35 for a total tax rate of $1.0869.  The proposed tax rate is $0.0023 less than the rate last year.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve a resolution to levy or set the tax rate on $100 valuation for Comal ISD for the tax year 2024 at a total tax rate of $1.0869 which is made up of $0.7369 for Maintenance and Operations and $0.35 for Interest and Sinking as presented.