March 22, 2021 at 6:00 PM - Regular Meeting

I. CALL TO ORDER:  Invocation and Pledges to the flags

II. FIRST ORDER OF BUSINESS

II.A. Announcement by the President whether a quorum is present, that the meeting had been duly called and that the notice of the meeting had been posted in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551.

II.B. Approval of the minutes of the regular meeting of the Board of Trustees held on Monday, February 8, 2021 at 6:00 p.m., conducted in the Board Room of the SSISD Administration Building, and of the special meeting/work session of the Board of Trustees held on Monday, March 1, 2021 at 6:00 p.m., conducted in the Exhibit Hall of the Hopkins County Civic Center.

III. PUBLIC FORUM:
Public Forum is limited to the designated open forum portion of a meeting per policy BED(LOCAL).

IV. ADMINISTRATIVE REPORTS/INFORMATION ITEMS

IV.A. Present proposed addition of local board policy CW(LOCAL).  (Exhibit under separate cover) [Michael Lamb]

IV.B. Head Start items for Board information only.  (Exhibit IV-A)
 - Director's report for February
 - Policy Council meeting minutes for February
 - Financial report for February

V. CONSENT AGENDA ITEMS:
These items are considered to be routine by the board and will be enacted under one motion, unless a member of the board requests that an item be removed from the consent agenda and considered in its normal sequence on the agenda.

V.A. Consider approval of Tax Credits and Supplements for February 2021.
(Exhibit V-A)

V.B. Consider approval of Delinquent Tax Collections for February 2021.
(Exhibit V-B)

V.C. Consider approval of Financial Statements and Bills Payable for
February 2021. (Exhibit V-C)

V.D. Consider approval of Head Start Self-Assessment Summaries.  (Exhibit V-D)

V.E. Consider approval of Head Start Program Improvement Plan.  (Exhibit V- E)

V.F. Consider approval of Head Start Cost Allocation Plan.  (Exhibit V-F)

V.G. Consider approval of Head Start Training & Technical Assistance Plan.  (Exhibit V-G)

 

VI. ACTION ITEMS

VI.A. Consider approval of an Order to Cancel ordering the May 1, 2021 election to be canceled due to the declaration of unopposed candidates elected to the office of the Board of Trustees.  (Exhibit VI-A) [Sandra Gibby]

VI.B. Discuss and consider approval of Head Start Transportation Waiver Request.  (Exhibit VI-B) [Angela Edwards]

VI.C. Discuss and consider approval for Head Start Director to apply for continuation and refunding of Head Start program.  (Exhibit VI-B) [Angela Edwards]

VI.D. Consider approval of Engagement Letter with auditing firm Rutherford, Taylor & Company, P.C. for the fiscal year ending August 31, 2021.  (Exhibit VI-C) [Sherry McGraw]

VI.E. Discuss and consider approval of the 2021-2022 school calendar.  (Exhibit under separate cover) [Michael Lamb]

VI.F. Discuss and consider approval of purchase of additional school bus.
(Exhibit VI-E) [Josh Williams]

VI.G. Discuss and consider review of legal policies and approval of additions and revisions of local policies as recommended by Texas Association of School Boards Policy Services and according to the instruction sheet for TASB Localized Policy Manual Update 116.  (See attached local policy list)
[Josh Williams]

VII. EXECUTIVE SESSION:
Executive Session will be held for the purpose of consideration of matters for which closed or executive sessions are authorized by Title 5, Chapter 551, Texas Government Code, Section (.072), (.074).

VII.A. Discuss and consider approval to grant one-year employment contract extensions to recommended professional certified instructional administrative personnel and administrative support services personnel presently employed under two-year contracts.  (Assistant Superintendents, Directors, Principals and Assistant Principals)

VII.B. Discuss and consider approval of resignations, personnel to be employed or reassigned, and other personnel matters as recommended by the Superintendent.

VII.C. Discuss purchase, exchange, lease, or value of real property.

VIII. RECONVENE FROM EXECUTIVE SESSION FOR ACTION RELATIVE TO ITEMS COVERED DURING EXECUTIVE SESSION.

IX. ADJOURNMENT