November 13, 2023 at 6:30 PM - Regular Meeting

1. Call to Order

1.A) Invocation and Pledge of Allegiance

2. Public Comment

3. Calendar of Events

4. REPORTS AND PRESENTATIONS

4.A) Special Education Department Report

4.B) Multilingual & ESL Department Report

4.C) ADSY and Summer Learning Report

4.D) Summer Learning and Additional Days School Year (ADSY) Update

5. Closed Meeting - Closed meeting will be held for the purposes authorized by the Texas Open Meetings Act, Texas Government Code Section 551.071 - 551.076 concerning any and all purposes permitted by the Act, including but not limited to the following sections and purposes:
Texas Government Code Sections:

5.A) A. 551.071 For the purpose of a private consultation with the Board's attorney on all subjects or
matter authorized by law

5.A)1. 1. when the governmental body seeks the advice of its attorney about:

5.A)1.a. a. Pending or contemplated litigation or

5.A)1.b. b. A settlement offer; or

5.A)2.  On a matter in which the duty of the attorney to the governmental body, under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, clearly conflicts with this chapter;

5.A)3. Consider legal advice regarding items specifically listed on the Agenda.

5.A)4. Consider legal advice regarding Texas Education Code 11.303 and related actions

5.A)5. Obtain legal advice regarding wage claim demand letter

5.B)  551.072 For the purpose of discussing the purchase, exchange, lease, or value of real property:

5.C) 551.073 For the purpose of discussing negotiated contracts for prospective gifts or donations

5.D) 551.074 For the purpose of considering the appointment, employment, resignation, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee

5.D)1.  Consider hiring of professional personnel;

5.D)2. Consider renewals, non-renewals and terminations of contracts for professional personnel;

5.D)3. Consider reassignments, renewals, non-renewals and terminations of contracts for professional personnel.

5.E) 551.076 For the purpose of considering the deployment, specific occasions for, or implementation of, security personnel or devices

6. Return to Open Session

7. ACTION AND/OR DISCUSSION ITEMS

7.A) Consider approval of updating Stafford's bank accounts.

7.B) Possible action relating to wage claim demand letter

7.C) Consider adoption of an Order Canvassing Voter-Approved Tax Rate Election

7.D) Consider approval of the 2023-2024 SMSD Compensation Manual

7.E) Consider approval of food purchases for the 2023-2024 school year and related actions.

7.F) Consider approval of adjustments to the 2023-24 SMSD District Academic Calendar specific to students in grades PK-5 only for the summer learning program. 

7.G) Consider approval to enter into an interlocal contract with TEA and DIR to provide technology goods and services.

7.H) Consider approval of international travel to Taiwan for the STEM Magnet Academy students from June 11-19, 2024

7.I) Consider approval of international travel to the Dominican Republic for students in the Spanish classes who are enrolled at Stafford High School and Stafford Middle School (future SHS enrollees).

7.J) Consider approval of a contract for Education Direction, LLC, (TIPS Cooperative) in an amount not to exceed $112,000 for project management. 

7.K) Consider approval of a contract for JWS Health Consultants, Inc. for an amount not to exceed 54,540.00 for staffing services

7.L) Consider approval of the contract for Edmentum (Region IV Cooperative) in an amount not to exceed $68,067.50 for Software license Renewal.

7.M) Consider approval of the following budget amendments to transfer funds to cover expenses: Budget amendment #1 ($49,705.68 from 199/13 to several budget accounts- 199/31&11), Budget amendment #2 ($8,973.50 from several accounts 199/11 & 21 to 199/13), Budget amendment #3 ($2,500 from 199/11 to 199/23), Budget amendment #4 ($18,972 from 199/11 to 199/41), Budget amendment #5 ($7,130 from 199/11/6412 to 199/13 & 11/6219), Budget amendment #6 ($25,704 from 697/81 to 199/53), Budget amendment #7 ($22,704 from 697/81 to 199/53), Budget amendment #8 ($6,858 from 199/13 to 199/11). 

8. Consent Agenda

8.A) New Hires

8.B) Payroll Amounts--September 2023

8.C) Vendor Payments over $50K

8.D) Financial Statements -September 2023

8.E) Statement of bills-September 2023

8.F) SMSD Donation for the Month of October 2023

9. FUTURE BUSINESS 

10. Adjournment