December 5, 2024 at 3:00 PM - Board Executive Committee Meeting

1. Call to Order

2. Legal Updates

2.A. End of Year Attorney Payment:
          September, October, November 2024 Invoices

2.B. Consideration of Motion:
ACTION ITEM: To consider updating the previous Board of Trustees directive to hold payment of attorney invoices until after the consent agenda was approved at each Board meeting, and to instead allow staff to process/pay invoices upon receipt.

3. Review of Upcoming Board Meeting Agenda

4. Committee Updates

4.A. Property & Facilities Committee

4.A.1. INFORMATION ITEM: Update on Current Projects:

4.A.1.a. Update on Fieldhouse and Football Coaches' Offices

4.A.1.b. Update on Student Support Building/Quads Demolition

4.A.1.c. Update on Roof Replacements

4.A.1.d. Update on Masters Gym

4.A.1.e. Update on Dodson Auditorium

4.A.2. INFORMATION ITEM: Update on Future Projects:

4.A.2.a. Update on One-Stop Student Services Center

4.A.2.b. Update on Cheer Room

4.A.3. ACTION ITEM: To consider approval to (1) allow the College to use a hybrid approach for securing contractors for the Dodson renovation project, (2) authorize the College President to enter into contract negotiations with contractors approved through purchasing cooperatives for stand-alone pieces of the project (e.g., asbestos abatement and seating), (3) delegate to the College President the authority to issue a request for bids related to the construction and renovation pieces of the project, (4) authorize the College President to negotiate and finalize any remaining terms related to this same project, and (5) authorize the College President to sign contracts and any other necessary paperwork related to the same project.  

4.A.4. ACTION ITEM: To consider approval to (1) allow the President to enter into contract negotiations with Casey Sloane Construction to construct a metal building/garage at the KC Receiving Center, (2) delegate to the College President the authority to negotiate and finalize any remaining terms related to this same project, and (3) authorize the College President to sign the contract and any other necessary paperwork related to the same project. 

4.A.5. ACTION ITEM: To consider approval to (1) engage American Restoration, LLC, to provide labor, materials, equipment and supervision necessary to seal, clean, paint and repair the exterior of the Rangerette Gym, (2) delegate to the College President the authority to negotiate and finalize any remaining terms related to this same project, and (3) authorize the College President to sign the contract for $90,118.00 and any other necessary paperwork related to the same project. 
 

4.A.6. INFORMATION ITEM: Update on third-party facility maintenance contract

4.B. Policy & Personnel Committee

4.B.1. INFORMATION ITEM:  Review of Personnel Agenda

4.B.2. ACTION/INFORMATION ITEMS: To review the following TASB policies and to consider approval of those that require Board approval:

4.B.2.a. DBA (Legal, Local) Credentials and Records

4.B.2.b. DBB (Legal, Local) Medical Examinations and Communicable Diseases

4.B.2.c. DH (Legal, Local) Employee Standards of Conduct

4.B.3. ACTION ITEM: To consider approval by Resolution R-2025-2 regarding wage payments during emergency community college closings (TASB Policy: DEA)

4.B.4. ACTION ITEM: To consider appointing Karen Scibona as the authority performing the duties of Election Official of the Board of Trustees during the 2025 election period.

4.B.5. ACTION ITEM: To call for the Kilgore College Board of Trustees general election set for May 3, 2025

4.B.6. ACTION ITEM: To consider approving the Joint Election Agreements

• City of Kilgore
• City of Gladewater

4.B.7. ACTION ITEM: To review and consider the annual approval of the Kilgore College Mission Statement

4.B.8. INFORMATION ITEM: Annual Board Training Report

4.C. Student Success Committee

4.C.1. Data Spotlight: Fall 2024 Dual Credit Enrollment Update

4.C.2. Program Spotlight: High School Career & Technical Education Program Guide

4.C.3. Student Success Data Spotlight

• Fall 2024 Snapshot
• Key Performance Indicators
• New Student Enrollment - Fall II 2024

4.C.4. INFORMATION ITEM: Update on the Surg Tech Program & Personnel

4.C.5. INFORMATION ITEM: CE Echo Tech Courses

4.C.6. INFORMATION ITEM: KC Annual Security and Fire Safety Report

4.C.7. INFORMATION ITEM: Title IX CEO Annual Report

4.D. Investment/Finance/Audit Committee

4.D.1. INFORMATION ITEM: Financials

4.D.1.a. September 2024 Financial Snapshot & Capital Project Report

4.D.1.b. PFIA (Public Funds Investment Act) 4th Quarter Investment Report

4.D.2. ACTION ITEM: Bi-annual review and to consider approval of KC Tax Abatement Guidelines and Criteria (TASB Policy: CAIB)

4.D.3. ACTION ITEM: Annual review and to consider approval of the Kilgore College Investment Strategy Policy (TASB Policy: CAK)

4.D.4. ACTION ITEM: To consider approval of the Capital Budget Amendment (25-BA01) to finalize completed capital projects, to increase the Stark Hall project budget, and to fund the Dodson Auditorium renovation.

4.D.5. INFORMATION ITEM: Update on Audited Financial Report FY24

5. New Business Items

5.A. Appraisal District Board of Directors Elections

• Gregg County
• Smith County

6. Walk-ins: All

7. Adjourn